6100018989 Family Medical Leave Act (FMLA) Administrative Services

Agency:	City of San Antonio
State:	Texas
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 561110 - Office Administrative Services
Posted Date:	Apr 29, 2025
Due Date:	May 28, 2025
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

The City of San Antonio is seeking proposals from qualified and experienced firms with a proven track record of Family Medical Leave Act (FMLA) administration services. The proposals shall provide an efficient and informative FMLA administration process for all eligible civilian and uniform employees of the City.

Date Issued: April 25, 2025
Due Date & Time: May 28, 2025, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 1:00 p.m., Central Time, on May 1, 2025, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed below and enter access code to participate the day of the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2348 375 0570 | Meeting Password: COSA25

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor Registration at https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor. Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email at vendors@sanantonio.gov

Document	Type	Size
SOLICITATION AND COMMITTEE INFORMATION	pdf	148.04 KB

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ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Request for Proposals – Family Medical Leave Act (FMLA)

Administrative Services

Solicitation Number: RFP 25-064; RFx 6100018989

Description: The City of San Antonio is seeking proposals from qualified and experienced firms with a

proven track record of Family Medical Leave Act (FMLA) administration services. The proposals shall

provide an efficient and informative FMLA administration process for all eligible civilian and uniform

employees of the City.

Applicable Product Categories: 91840 – Employee Benefits Consulting

Date Issued: April 25, 2025

Due Date & Time: May 28, 2025, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 1:00 p.m., Central Time, on May

1, 2025, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of

the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2348 375 0570 | Meeting Password: COSA25

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=m299c33fb0261c3e3c6e56629787d3711

Staff Contact Person: Stephanie Nouman, Procurement Specialist III,

Stephanie.Nouman@sanantonio.gov

Evaluation Committee Voting Members:

Renee Frieda, Human Resources Director, Human Resources Department

Nathalie Bullock, Interim Assistant Director, Human Resources Department

Susanna Valdez, HR Administrator, Human Resources Department

Lucia Puente, Special Projects Manager, San Antonio Fire Department

Alejandra Perez, Senior Management Coordinator, Human Resources Department

Pursuant to Section 011 – Restriction on Communications and in accordance with and as

authorized by Section 2-61 of the City Code, the following restrictions on communications apply

to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by

§2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time

the RFP has been released until the contract is posted for consideration as an agenda item

during a meeting designated as an A session; and 2) City employees from the time the RFP has

been released until the contract is approved at a City Council “A” session.

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed

below until 11:00 p.m., Central Time, on May 6, 2025. Questions received after the stated deadline

will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s

responses will be posted with this solicitation.

Stephanie Nouman, Procurement Specialist III

City of San Antonio, Finance Department – Procurement Division

Stephanie.Nouman@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal. If

you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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6100018989 Family Medical Leave Act (FMLA) Administrative Services

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