Facilities Surface Maintenance, Repairs, and Snow Removal ITB
| Agency: | Kodiak Island Borough |
|---|---|
| State: | Alaska |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | May 7, 2026 |
| Due Date: | Jun 16, 2026 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Title: |
Facilities Surface Maintenance, Repairs, and Snow Removal ITB
|
| Category: | Road Maintenance |
| Status: | Open |
|
Attachment Preview
KODIAK ISLAND BOROUGH
INVITATION TO BID
Borough Facilities Surface Maintenance, Repairs,
And Snow Removal Services
Contract FY2026-65
May 6, 2026
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
(907) 486-9341
Kodiak Island Borough
Contract Documents
Project: Facilities Surface Maintenance, Repairs & Snow Removal Services
Contract Number: FY2026-65
Table of Contents
Invitation to Bid ............................................................................................................................................ 3
Instructions to Bidders .................................................................................................................................. 4
Bidder Registration Form ........................................................................................................................... 10
Addendum Acknowledgement.................................................................................................................... 11
Non-Collusion Affidavit ............................................................................................................................. 12
Bid Schedule ............................................................................................................................................... 13
Bid Modification Form ............................................................................................................................... 19
Agreement................................................................................................................................................... 20
Corporate Acknowledgement ..................................................................................................................... 22
Bid Bond ..................................................................................................................................................... 23
Performance Bond ...................................................................................................................................... 24
Contractor Certificate of Substantial Completion....................................................................................... 25
Contract Release ......................................................................................................................................... 26
Special Conditions ...................................................................................................................................... 28
SC 01 General Statement ................................................................................................................. 29
SC 02 Scope of Work....................................................................................................................... 29
SC 03 Time of Completion .............................................................................................................. 30
SC 03.1 Contract Extension ................................................................................................................. 30
SC 03.2 Work Response Time ............................................................................................................. 30
SC 04 Termination ........................................................................................................................... 31
SC 05 Disputes................................................................................................................................. 31
SC 06 Continuing Obligation of Contractor .................................................................................... 31
SC 07 Documentation ...................................................................................................................... 31
SC 08 Suitable Materials.................................................................................................................. 32
SC 09 Special Equipment Requirements ......................................................................................... 32
SC 10 Labor Rates ........................................................................................................................... 32
SC 11 Hazardous Waste Generation ................................................................................................ 33
SC 12 Site Preservation, Restoration, Cleanup and Environmental Reporting................................ 33
SC 13 Permits................................................................................................................................... 33
SC 14 Order of Award of Alternative Bids...................................................................................... 33
SC 15 Payment................................................................................................................................. 33
SC 16 References to Kodiak Island Borough General Conditions .................................................. 33
SC 17 Road Service Area Specifications ......................................................................................... 34
Minimum Prevailing Wage Rates ............................................................................................................... 35
Exhibit A – KIB Owned Facilites List & Maps .......................................................................................... 36
Facilities Surface Repairs, Maintenance and Snow Removal Contract
Invitation to Bid
Page 2 of 38
Date: May 6, 2026
Kodiak Island Borough
Invitation to Bid
Project: Facilities Surface Maintenance, Repairs & Snow Removal Services
Contract Number: FY2026-65
This project includes, but is not necessarily limited to:
Provide all labor, materials, tools, equipment, transportation, supervision, and facilities necessary to
conduct road and parking lot repairs or maintenance, ice control, and snow removal for the Borough-
owned Facilities. See Borough Facilities Service Area Maps (See Exhibit A)
All work completed must follow the Road Service Area Specifications, which can be found in SC 17
Road Service Area Specifications.
Sealed, physical copy, bid packages will be accepted until 2:00pm local time on June 16, 2026, at the
Office of Finance, 710 Mill Bay Road, Kodiak, Alaska, 99615. The bids will be publicly opened and read
at that time. Electronic submissions of the bid package will not be accepted.
A mandatory pre-bid conference will be held at 10:00am local time on May 28, 2026, the Kodiak Island
Borough Conference Room 121, 710 Mill Bay Road, Kodiak, AK, 99615 or via Microsoft Teams. All
interested bidders are encouraged to submit a registration form prior to pre-bid conference to ensure receipt
of notifications. Only registered bidders will receive a link to the Teams meeting a day prior to the pre-bid
conference.
Complete bidding documents for this project are available in electronic form on the Kodiak Island Borough
website, www.kodiakak.us. They may be viewed online and downloaded without charge and without
deposit.
Deadline for questions is 1:00pm local time on June 1, 2026. Questions, clarifications, or interpretations
of the Bidding Documents shall be made through a written request to the Project Manager at
EFprojects@kodiakak.us. Any required clarification or interpretation of the Bidding Documents will be
made by Addendum, which will be posted on the Borough website. Only registered bidders will receive
notification that an addendum is available. For further information refer to the Instructions to Bidders.
All bids shall be accompanied by a bid bond, certified check, cashier check or money order in the amount
of not less than five percent (5%) of the total amount bid. Bid bonds shall be in a form satisfactory to the
Borough.
The Borough reserves the right to reject or accept any or all bids, to cancel the procurement, to waive
irregularities or informalities in the bid or in the bidding, to postpone the bid opening, and to give particular
attention to the qualifications of the Bidder.
The current minimum prevailing wage rates as published by the Alaska Department of Labor must be paid
if required by law. If required, certified payrolls must be submitted to the Alaska Department of Labor. The
requirement of the Alaska Employment Preference Act (AS 36.10) must be met. The Borough encourages
disadvantaged, minority, and women owned firms to respond to this invitation to bid (ITB).
All work shall comply with all applicable federal, state, and local codes, ordinances, and regulations.
Facilities Surface Repairs, Maintenance and Snow Removal Contract
Invitation to Bid
Page 3 of 38
Kodiak Island Borough
Instructions to Bidders
Project: Facilities Surface Maintenance, Repairs & Snow Removal Services
Contract Number: FY2026-65
CAUTION:
Your bid may be rejected if it is not properly executed. Check that the following items have been
accomplished to help assure a responsive bid. Please read Sections 6 and 7 carefully.
1. Bidder Registration Form submitted.
2. Bid Form/Schedule
A. The Bid Form/Schedule has been executed and signed.
B. Addendum Acknowledgement Form has been executed and signed.
3. Bid Bond and Performance Bond
A. An executed Bid Security (Bid Bond) in the amount indicated on the ITB.
B. Verify that the Certificate showing the Corporate Principal on the form is executed if
applicable.
C. An executed Performance Bond will be required from the successful bidder after award.
4. Alaska Business License, a of copy your current license must be included.
5. Alaska Contactor Certificate of Registration
A. A copy of your current Alaska Contractor License of Registration in the bidder’s name must
be included with the bid.
B. The Contractor is required to verify that the appropriate license(s) is in place prior to
submitting their bid for the project’s scope of work.
6. A bid may be rejected if it contains any alterations or erasures that are not initialed by the signer
of the bid.
1.0 DEFINED TERMS. Terms used in these Instructions to Bidders and the Notice Inviting Bids,
which are defined in the General Conditions, have the meanings assigned to them in the General Conditions.
The term "Bidder" means one who submits a Bid directly to the Borough, as distinct from a sub-bidder,
who submits a Bid to a Bidder. The term “Borough” means the Kodiak Island Borough, who is the entity
who administers the invitation to bid, manages the contract, and/or owns the facility or property. The term
“ITB” means invitation to bid.
2.0 INTERPRETATIONS AND ADDENDA.
a. INTERPRETATIONS. Clarification or interpretation of the Bidding Documents shall be
made through a written request to the Project Manager by the date outlined in the invitation
to bid. Questions received past the questions deadline may not be answered. Only questions
answered by formal written Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect.
b. ADDENDA. Interpretations, corrections, and changes of the Bidding Documents will be
made by Addendum. Addenda will be made available through the Borough website.
Registered Bidders will receive notification that an addendum is available. Bidders are
responsible for downloading the addendum from the Borough website.
3.0 FAIR COMPETITION. More than one Bid from an individual, firm, partnership, corporation, or
association under the same or different names will not be considered. If the Borough believes that any
Bidder is interested in more than one Bid for the work contemplated, all Bids in which such Bidder is
interested will be rejected. If the Borough believes that collusion exists among the Bidders, all Bids will be
rejected.
Facilities Surface Repairs, Maintenance and Snow Removal Contract
Invitation to Bid
Page 4 of 38
4.0 RESPONSIBILITY OF BIDDERS. Only responsive Bids from responsible Bidders will be
considered. A Bid submitted by a Bidder determined to be not responsible may be rejected.
Nothing contained in this section deprives the Borough of its discretion in determining the lowest
responsible bidder. Before a Bid is considered for award, a Bidder may be requested to submit information
documenting its ability and competency to perform the work, according to general standards of
responsibility and any special standards which may apply. It is Bidder’s responsibility to submit sufficient,
relevant, and adequate information. Borough will make its determination of responsibility and has no
obligation to request clarification or supplementary information.
5.0 NON-RESPONSIVE BIDS. Only responsive Bids will be considered. Bids may be considered
non-responsive and may be rejected. Some of the reasons a Bid may be rejected for being non- responsive
are:
a. If a Bid is received by the Borough after the Deadline for Bids.
b. If the Bid is on a form other than that furnished by the Borough, or legible copies thereof;
or if the form is altered or any part thereof is detached; or if the Bid is improperly signed.
c. If there are unauthorized additions, conditional or alternate Bids, or irregularities of any
kind which may tend to make the bid incomplete, indefinite, ambiguous as to its meaning,
or in conflict with the Borough’s Bid document.
d. If the Bidder adds any unauthorized conditions, limitations, or provisions reserving the
right to accept or reject any award, or to enter into a contract pursuant to an award. This
does not exclude a Bid limiting the maximum gross amount of awards acceptable to any
one Bidder at any one Bid opening, provided that any selection of awards will be made by
the Borough.
e. If the Bid does not contain a Unit Price for each pay item listed, except in the case of
authorized alternate pay items.
f. If the Bidder has not acknowledged receipt of each Addendum.
g. (If required) If the Bidder fails to furnish an acceptable Bid guaranty with the Bid.
h. If any of the Unit Prices Bid are excessively unbalanced (either above or below the amount
of a reasonable Bid) to the potential detriment of the Borough.
i. If a Bid modification does not conform to Article 10.0 of this Section.
6.0 BIDDER'S EXAMINATION OF CONTRACT DOCUMENTS.
It is the responsibility of each Bidder before submitting a Bid:
a. To examine thoroughly the Contract Documents, and other related data identified in the
Bidding documents (including "technical data" referred to below):
1. To consider federal, state, and local laws and regulations that may affect cost,
progress, or performance of the work,
2. To study and carefully correlate the Bidder's observations with the Contract
Documents, and other related data; and
b. To notify the Borough of all conflicts, errors, or discrepancies in or between the Contract
Documents and such other related data.
c. The submission of a Bid will constitute an incontrovertible representation by the Bidder
that the Bidder has complied with every requirement of Article 6.0, "Bidder's Examination
of Contract Documents " herein, that without exception the Bid is premised upon
performing the work required by the Contract Documents and such means, methods,
techniques, sequences, or procedures of construction as may be indicated in or required by
the Contract Documents, and that the Contract Documents are sufficient in scope and detail
to indicate and convey understanding of all terms and conditions for performance of the
work.
Facilities Surface Repairs, Maintenance and Snow Removal Contract
Invitation to Bid
Page 5 of 38
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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State Government of Alaska
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