Facilities: Professional Engineering related to Energy Efficient Projects

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	541330 - Engineering Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Nov 13, 2023
Due Date:	Dec 1, 2023
Solicitation No:	FY24-210-20
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City of Manchester

Department of Public Works

Facilities Division

475 Valley Street

Manchester, New Hampshire 03103

(603) 624-6444 Office

(603) 624-6487 Fax

Timothy J. Clougherty

Public Works Director

Owen Friend Gray P.E.

Deputy Public Works Director

Josh Gagne.

Chief of Facilities

November 10, 2023

REQUEST FOR QUALIFICATIONS AND EXPERIENCE

Project Number FY24-210-20

2024 PROFESSIONAL ENGINEERING SERVICES

RELATED TO ENERGY EFFICIENT PROJECTS AT

SCHOOLS AND PUBLIC BUILDINGS

Date Submitted:

Contractor Name:

Address:

Telephone:

Contact name:

E-mail Address:

CONFIDENTIAL

______________________________________

Project Name(s): PROFESSIONAL ENGINEERING AND CONSTRUCTION

SERVICES RELATED TO ENERGY EFFICIENT PROJECTS AT SCHOOLS AND

PUBLIC BUILDINGS

Contractor Prequalification’s are to be delivered, (note no emails submissions) not later than 3:00 PM,

December 01, 2023 to:

City of Manchester

Dept. of Public Works

Facilities Division

475 Valley Street.

Manchester, NH 03103

Attention Eric Krueger

The City of Manchester, Department of Public Works, Facilities Division is

seeking PROFESSIONAL ENGINEERING AND CONSTRUCTION SERVICES

RELATED TO ENERGY EFFICIENT PROJECTS for future engineering services

on an “on-call”, as–needed basis for City structures. The Facilities Division

is responsible for approximately 88 City of Manchester structures of

estimated 3,000,000 + Sq. /Ft.

For procuring these services the City of Manchester developed a three phase

selection process. This RFQ/E is the first phase (Phase 1) where we are

soliciting confidential proposals to qualify organizations. The team from the

City will review all responses. Based on the quality and qualifications of

each firm the City will select organizations to present their qualifications to

the City, provided the City receives at least that many responses.

During the second phase (Phase 2) the selection committee will narrow

down the successful prospects of Phase 1, to two to three finalists. The City

will begin both a collaborative and competitive process. Through this step

the City will solicit proposals from only those candidates in the group of

finalists. The City will be looking to identify creative and collaborative

approaches to deliver the services identified here.

The final phase (Phase 3) will be the selection of one organization. That

organization will have the opportunity to negotiate a final Agreement with

the City of Manchester. Should those negotiations fail to produce an

agreement, the City reserves the right to negotiate with one of the other

successful organizations of Phase 2.

Phase 1 is purely qualification based. Phase 2 is a proposal and contract

design step. Phase 3 will be an actual contract negotiation and execution

period.

Organizational Experience

Firms considered for selection must demonstrate experience in performing

building mechanical, electrical and structural design services, engineering,

bidding and construction administration. The successful Consultant will

provide a Project Manager, who shall be a familiar with energy programs

and with similar successful project experience and shall personally supervise

the project from beginning to the end. The Project Manager shall be the

person: communicating with the owner's representative, attending and

recording minutes of site meetings, and approving submittals and

requisitions for payment. The Project Manager shall also attend (as

requested) meetings to justify change orders or assist in construction

problem resolution.

The Project Manager shall not be substituted without the City's approval and

an amendment to the contract. Failure to comply with this requirement will

be regarded as a breach between the City and the selected Consultant.

The selected consultant(s) shall be familiar with and comply with all

relevant local, state and federal regulations and funding requirements

including the current AHERA Regulations, Life Safety Code, Handicap

Codes, and Building Codes.

PROJECT APPROACH AND NOTES:

1.) Interested Energy Contractor shall submit a statement of qualifications

that is applicable to the above named project in accordance with the

requirements below:

a. Contractor, Project Managers and Field Superintendents shall

have experience engineering and constructing similar type and

magnitude Municipal energy projects. Minimum of three (3)

other Municipal energy projects in excess of $2 million each

within the past 5 years.

b. Project Managers and Field Superintendents shall have a

minimum of 10 years’ construction experience.

c. Local support is of significant importance to the City of

Manchester, please list all your support staff and list their

proximity to the City of Manchester.

d. Please list experience implementing projects with a customer of

a similar size to the City of Manchester.

e. Please list all New Hampshire Municipalities where you have

provided similar services.

f. Please provide an example of Measurement and Verification

Savings with a guaranteed plan showing the proven energy

savings results over a period of not less than five years.

g. Project bonding limits of at least $20 million dollars is required.

2.) The City reserves the right to extend this prequalification for other

similar projects within the City of Manchester jurisdiction, up to a

maximum of five (5) of prequalification selection.

3.) The City reserves the right to reject incomplete applications. Failure

to submit all information called for may be sufficient for

disqualification.

4.) Questions on this project will only be taken in the form of electronic

mail only, an addressed to jgagne@manchesternh.gov

5.) The City will review each statement of qualifications based, in part,

upon the criteria in Items 1 through 16 in the Prequalification

Statement below. Engineers/Contractor’s will only be accepted if it is

determined that prequalification is in the best interest of the City of

Manchester.

6.) The focus of this project and scope of services includes but is not

limited to, evaluation of owner selected facilities for efficient use of

energy, auditing energy costs and consumption, architectural building

systems, mechanical and electrical design services, bid assistance,

construction administration assistance, construction all-inclusive

services, supporting role in grant writing for energy projects and

similar activities. The successful firm is expected to perform a

thorough evaluation of selected facilities investigating electro-

mechanical systems, building operations, building envelope and

existing operational programs within these facilities. Firms

considered for selection must have demonstrated experience in

performing energy audits, baseline energy analysis, comparative

database metrics for relative energy utilization, architectural and

engineering design capabilities for implementing energy saving

retrofits. In addition, demonstrated experience incorporating the latest

advancements in energy efficiency and renewable resources will be a

major factor. Direct current and past experience with municipalities is

required. The selected team will be required to work in conjunction

with City Departments and School representatives in order to fully

define a program for improvements.

7.) Firms must demonstrate they are familiar with any rebate programs.

Selected firm is expected to submit project to the rebate authorities for

maximum rebates, track rebates and supply the City with a periodic

update on progress.

8.) Scheduling other phases of the work will be at the discretion of the

City, should there be any additional work. The City of Manchester

may elect to utilize the selected firm for up to five years from contract

execution.

9.) Additional consideration is given to organizations that have

experience in designing, contracting, constructing, retrofitting

buildings, and managing energy for clients in school districts and

municipalities of similar size. In addition, practice incorporating the

latest advancements in energy efficiency and renewable resources will

be a major factor.

10.) The Facilities Division may negotiate with one or more

responsive firms in order to make a tentative selection. Once a

tentative selection has been made, a final scope of services and fee

shall be negotiated with the selected firm in order to enter into a

contract deemed to be in the best interest of the City.

Phase 1 Selection Criteria

All proposals shall be evaluated by the City and selection made based on

demonstrated competence, qualifications and project approach for the

services required. Where applicable to a particular project, factors such as

the following shall be used in tentatively selecting a firm:

(a) Specific experience with similar projects.

(b) Integrity of interactions during various phases.

would be assigned to the job.

(d) Availability.

(e) Locality of firm.

(f) Ability to communicate ideas.

(g) Ability to supply all of the major disciplines necessary to

perform the work.

(h) Ability to self-perform all the engineering work

(i) Creativity in solving existing service delivery problems

(j) Accuracy of the firm in estimating time and cost requirements.

(k) Responsiveness to requirements contained in this RFQ/E

(l) Financial capabilities of the firm.

(m) Quality of managers and staff

Facilities: Professional Engineering related to Energy Efficient Projects

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