Facilities: Electrical Services

Agency:	City of Manchester
State:	New Hampshire
Type of Government:	State & Local
NAICS Category:	238210 - Electrical Contractors and Other Wiring Installation Contractors
Posted Date:	Feb 8, 2024
Due Date:	Mar 13, 2024
Solicitation No:	FY24-210-35
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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SPECIFICATIONS

and

CONTRACT AGREEMENT

For

ELECTRICAL SERVICES

Bids due March 13, 2024 3:00 PM

Bid Number FY24-210-35

CITY OF MANCHESTER, NH

DEPARTMENT OF PUBLIC WORKS, FACILITIES DIVISION

February 08, 2024

PREPARED BY, CITY OF MANCHESTER, NEW HAMPSHIRE

DEPARTMENT OF PUBLIC WORKS, FACILITIES DIVISION

TABLE OF CONTENTS

BIDDING AND CONTRACT REQUIREMENTS

Note all of the below items with an * asterisk to be submitted as part of the Bid.

Legal Advertisement/Request for Bid

*Contractor Instructions, Requirements and Supplementary Conditions to Proposers:

Indemnification and Insurance Requirements

*Bid (Exhibit A)

*Special Considerations and Addendum Receipt (Exhibit B)

*General Bidder Certifications and Disclosures (Exhibit C)

*Acknowledgement by Proposer (Exhibit D)

*Certificate of Non Collusion (Exhibit E)

*Certificate of Tax Compliance Attestation (Exhibit F)

Sample Contract (Exhibit G)

*References

DRAWINGS (None Supplied for this Bid)

GENERAL SPECIFICATIONS

DIVISION 1 – GENERAL ELECTRICAL SPECIFICATION AND REQUIREMENTS

01100 – Summary of Work

01290 – Payment Procedures

01600 – Product Requirements

01731 - Cutting and Patching

01770 – Closeout Procedures

DIVISION 16– ELECTRICAL SPECIFICATIONS

16010 - Electrical General Provisions

16050 – Basic Electrical Materials and Methods

CITY OF MANCHESTER

Department of Public Works

Facilities Division

475 Valley Street, Manchester NH 03103

(603) 624-6444

February 08, 2024

REQUEST FOR BIDS

The City of Manchester, New Hampshire, through the Department of Public Works, Facilities Division is inviting

electrical contractors with five (5) plus years of commercial work experience to submit a Bid to the City of Manchester,

Public Works Department, Front Desk Reception, Facilities Division, 475 Valley Street, Manchester, New Hampshire, on

or before Wednesday March 13, 2024 @ 3:00 PM, for the following: for the following projects:

ELECTRICAL SERVICES

Bid Number FY24-210-35

A comprehensive bid package can be downloaded at: www.manchesternh.gov/bids

Bids received after the date and time stated above will not be accepted. All bids must be submitted in a sealed envelope

and clearly marked in the lower left hand corner “ELECTRICAL SERVICES FY24-210-35” Sealed Bids will be opened

and publicly read aloud after the specified closing time. All interested parties are invited to attend. No bid shall be

withdrawn for a period of sixty (60) days subsequent to the opening of bids without the written consent of the Department

of Public Works. The bid forms must be completely filled out for the various unit cost of work and any forms in the

exhibits.

The project involves provisions of estimating, labor, supervision, travel costs, equipment, materials and other services as

specified in this bid package for commercial electrical services and within the City of Manchester. The City maintains

approximately 70 structures and there is a need for electrical services as needed and as funding allows as set forth in

Section 5 of the bid evaluation criteria.

The City will enter into a written contract for Electrical Services with the ability to extend for up to five years based on

the bid tabulations. Each “to be determined” electrical project will utilize an approach as follows,

1. Detailed estimate by contracted electrical company of work to be accomplished and based on bid values.

2. If approved, the City will issue a purchase order for that specific project based on bid tabulated costs of services.

3. The contractor will proceed with the work based on the estimate.

4. Once completed, inspected and accepted by the City including any cleanup, invoice the City for the work.

5. If project work exceeds 30 days, once a month partial invoicing will be permitted based on work completed.

The contractor and all employees working in Manchester must be licensed electricians. If a contract is awarded, it is

expected and required that all electrical employees working in Manchester will provide copies of electrical licenses to the

City Facilities manager prior to any work.

1. A Bid Bond for $5,000 dollars is required to be submitted with the Bid and only from a Bonding Company

authorized to conduct business in the State of New Hampshire by the State of New Hampshire’s Insurance

Commissioner. Performance and Payment bonds for the project may be required, generally, if a single project

exceeds $150,000. Submit an unqualified letter from the bonding company to the effect that they will provide the

required performance and payment bonds, each in the amount of 100 percent of future electrical projects if greater

than $150,000 and should a future project require payment and performance bonds and should the applicant be

awarded the contract.

2. The contractor will be responsible for the supply and completion of all aspects of the future projects as defined in

this request for bids. The contractor will conduct a thorough review of all of the requested services and must take

responsibility for the entire contract. The electrical contractor must utilize full time employees and whom are

employed by the company submitting the bid and not under subcontract.

3. Provide the City with a one year warranty when each electrical project work is final.

Josh Gagne

Chief of Facilities

Department of Public Works

Facilities Division

Instructions, Requirements and Supplementary Conditions to Proposers:

All bids must be received, no later than Wednesday, March 13, 2024 @ 3:00 PM at the address listed in the contact

section below. All bids must be submitted in a sealed envelope and clearly marked in the lower left hand corner

“ELECTRICAL SERVICES FY24-210-35”

All bids must be submitted to:

City of Manchester, Department of Public Works, Front Desk Reception, Facilities Division,475 Valley Street,

Manchester NH, 03103, Attention Eric Krueger. Bids received later than 3 PM on the date above will be discarded.

 Questions or comments regarding this bid shall be directed in writing only via email to Eric Krueger

ekrueger@manchesternh.gov and received no later than 3 pm on Friday March 08, 2024. All questions and

responses pertaining to this bid and/or any amendments will be posted to the City’s purchasing website at

www.manchesternh.gov/bids by 10:00 AM on Monday 11, 2024. It is the proposer’s responsibility to check the

website prior to the submittal deadline to ensure they have the most up to date information pertaining to this bid

request. In addition, any addendums must be acknowledged in the submitted bid.

 The Department of Public Works is not responsible for bids not properly marked or not received as directed

above. It will be the responsibility of the Bidder to see that their bid is received by the Bid Administrator as

specified.

 Each bid is received with the understanding that the acceptance in writing by the Bid Administrator, of the Bidder

to furnish any or all of the services described therein or as otherwise negotiated shall constitute a contract between

the Bidder and the City.

 Bids may be withdrawn upon written or electronic request received from Bidders prior to the bid due date.

Negligence on the part of the Bidder in preparing the bid confers no right for the withdrawal of the bid after it has

been received.

 A contract agreement that is customarily employed by the City will be used and will incorporate the original

solicitation with all terms, conditions and specifications of the bid. A draft copy of the contract agreement is

attached hereto as Exhibit G.

 The City of Manchester reserves the right to elect or utilize more than one pre-approved and under contract

electrical contractor if required. (1) to negotiate with one or more prospective bidders at any time, (2) to negotiate

additions to and/or modifications in the nature of this electrical contract at any time prior to entering into a

definitive agreement with the winning bidder or bidders, (3) to terminate at any time further participation in the

investigation, bid and negotiation process by any or all prospective bidders, (4) to modify the bidding, bid, and

negotiation procedures at any time, and (5) to enter into a definitive agreement to provide electrical services

without prior notice to other prospective bidders. The City’s determinations as to with whom it may negotiate or

enter into an agreement to provide electrical services will be based on such factors decided by the City of

Manchester in its sole discretion.

Facilities: Electrical Services

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