F108--Sources Sought - Radioactive Sealed Source Disposal Services - VA Black Hills Health Care System - Fort Meade Campus

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Contract Opportunity

The VA Black Hills Health Care System, Fort Meade VA Medical Center is conducting market research to obtain Radioactive Sealed Source Disposal Services as described in the Preliminary Statement of Work below.

This is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Preliminary Statement of Work below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.

Responses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice.

The North American Industry Classification System (NAICS) code for this requirement is 562211 Hazardous Waste Treatment and Disposal, with an SBA Small Business Size Standard of $47.0 Million.

If you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: Alisha.Milander@va.gov on or before Tuesday, August 4, 2026 at 12:00 PM Central Time.

Please provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive.

1.Â
Please provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC.
2.Â
State whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
3.Â
State if subcontracting is contemplated for this requirement, what percentage of the work will be subcontracted, and for what tasks.
4.
Provide estimated lead time to perform the services described in the Preliminary Statement of Work below. Vendors responding to this notice must show they can complete every task in the Preliminary Statement of Work within the period of performance listed in the ITEM INFORMATION below. If the given period of performance cannot be met for reasons outside a vendor s control, indicate in your response what those outside reasons/factors are.
5.
Complete the yellow highlighted areas in the ITEM INFORMATION directly below this section for market research pricing for the services described in the Preliminary Statement of Work.
ITEM INFORMATION
ITEM NUMBER
DESCRIPTION OF SUPPLIES/SERVICES
QUANTITY
UNIT
UNIT PRICE
AMOUNT
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1.00
JB
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$___________

Provide removal and disposal of radioactive sealed sources in accordance with the Statement of Work.

Contract Period: Base
POP Begin: 09-01-2026
POP End: 11-30-2026
PRINCIPAL NAICS CODE: 562211 Hazardous Waste Treatment and Disposal
PRODUCT/SERVICE CODE: F108 Environmental Systems Protection Environmental Remediation

PRELIMINARY STATEMENT OF WORK

PART I: GENERAL INFORMATION

Introduction

The Department of Veterans Affairs, VA Black Hills Health Care System (VA BHHCS) Fort Meade Campus, located at the address below, has a requirement for commercial radioactive waste removal for final disposition of liquid and solid uniform radioactive Low-Level Waste (LLW) to be completed by a qualified contractor in accordance with Nuclear Regulatory Commission (NRC) regulations outlined in 10 CFR 20, 10 CFR 30, 10 CFR 40, 10 CRF 61, and 10 CFR 71, as well as all applicable United States Department of Transportation (DOT) regulations outlined in 49 CFR, and any applicable Environmental Protection Agency (EPA) regulations for required training, handling, packaging, labeling, placarding, transporting, and final disposition.

Location Address:
Fort Meade VA Medical Center
113 Comanche Road
Fort Meade, SD 57741

PART II: REQUIREMENTS

Qualifications and Responsibilities of Contracted Personnel

A qualified Contractor must have an active Radioactive Materials License (RML) granted by the NRC or an Agreement State to be able to handle, possess, and dispose of the radioactive waste outlined in the next section. All transporters must maintain a current commercial driver s license (CDL) with a hazardous materials endorsement (H) to verify that the drivers possess the knowledge and skills necessary to handle and transport DOT Class 7 radioactive materials. All applicable state and local permits must also be obtained and maintained by the Contractor throughout the entire period of performance of this contract. All expenses associated with these qualifications shall be at the expense of the Contractor and shall not be billed to the Federal Government.

Services to Be Performed

The Contractor shall ensure compliance with all federal and state laws, including required licenses, permits, accreditations, and professional certifications.

Prior to performing any work on this contract, the Contractor shall provide a current copy of their Radioactive Materials License as well as proof of transporter radiation safety training and CDLs.

The Contractor shall respond by email within one week of contract award by email via the VA BHHCS Radiation Safety Staff to schedule radioactive waste pick-up services with the VA BHHCS Radiation Safety Staff. The Contractor shall be on-site for service within three hours of the scheduled date/time unless there are unforeseeable circumstances that require rescheduling. The Contractor shall notify the VA Contracting Office and Radiation Safety Officer in advance of any changes in service schedule.

The Contractor shall travel to the address listed above, pick up and remove from the Fort Meade Campus Hot Lab the active and decayed radioactive sealed sources (identified in the list in Section 2.i. below), safely transport the radioactive sources to destination for final disposal, and complete and provide to VA BHHCS staff all paperwork and documentation of the disposal.

The Contractor shall perform appropriate leak tests and surveys, take all necessary radioactive measurements, and ensure that the packages are properly labeled in accordance with NRC and DOT regulations prior to transport. The Contractor shall ensure correct shielding, packaging, labeling, and surveys of sources.

The Contractor shall provide all required packaging such as boxes, pails, etc. for safe transportation of sealed sources and radioactive waste in accordance with NRC and DOT regulation.

The Contractor shall provide a current uniform low-level radioactive waste manifest (NRC Form 540 or equivalent substitute) that is to be filled out in its entirety and signed by both the Contractor and the VA BHHCS Hot Lab staff at the time of transfer of sealed sources and radioactive waste. There shall be no separate charge for this service. The waste manifest shall be compared against the sealed source and radioactive waste summary/ inventory forms to ensure they match prior to transport away from the facility. Any discrepancies shall be resolved prior to transport.

In accordance with 10 CFR Part 20 (Appendix G) a written notification that the Contractor has received the radioactive shipments that were picked up from the VA BHHCS must be provided to the VA BHHCS Radiation Safety Staff. The NRC Form 540 or equivalent substitute must also be returned with item number 9 filled out with the Contractor s signature acknowledging confirmation of the receipt of the radioactive waste. A final disposal certificate shall also be provided to the VA BHHCS Radiation Safety Staff when final processing has been completed.

The Contractor shall be responsible for any leaks or spills that occur after taking possession of radioactive waste and spent sealed sources.

The Contractor shall remove the following radioactive waste on this source list:

The Contractor shall ensure safe and regulated disposal of these radioactive sources.

Hours of Work

Normal business hours are Monday Friday from 7:30am 4:00pm Mountain Time.

Emergency support hours of work are not required.

The eleven holidays observed by the Federal Government are New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Also, any other day declared by the President of the United States to be a national holiday.

Work performed outside of normal working hours of coverage must be approved by the Contracting Officer (CO), Contracting Officer's Representative (COR), or the Radiation Safety Officer (RSO).

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