External Independent Auditing Services

Set forth
The School Board of Miami-Dade County, Florida
PROCUREMENT MANAGEMENT SERVICES REQUEST FOR PROPOSALS
1450 N.E. 2nd Ave., Miami, Florida 33132
(305) 995-4288
Proposer Qualification Form
DUE DATE: Proposals due on or before 1:00 p.m. Eastern RFP NO.: RELEASE DATE: PURCHASING AGENT
Time (ET), Thursday, March 5, 2026 via Euna OpenBids
25-036-CM Monday, February Charisma Montfort, NIGP-CPP
(formerly DemandStar).
2, 2026 305-995-1434
cmontfort@dadeschools.net
**PLEASE REFER TO EXHIBIT 16 FOR
BID OPENING INFORMATION**
RFP TITLE: External Independent Auditing Services
Check Addenda for any revised opening dates before submitting your
proposal. Proposal(s) received, after the date and time stated
above, shall not be considered for award. Hard copy, faxed and/or
emailed proposals are not allowed and will not be considered for
award.
PROPOSER ACKNOWLEDGEMENT
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND SUBMITTED
WITH THE PROPOSAL. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE PROPOSAL, WILL RESULT IN PROPOSAL BEING CONSIDERED NON-RESPONSIVE.
Proposer's Name and state "Doing Business As", where applicable: "REMIT TO" ADDRESS FOR PAYMENT: If payment(s) is/are to be
mailed to address other than as stated on left, please complete section
below. Check this box if address is the same as stated on the left.
Address: P.O. Box:
City: City:
State: Zip Code: State: Zip Code:
Telephone Number: Sales Contact:
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
I hereby certify that: I am submitting the following information as my firm's Proposer and I am
aPurothpoorsizeer dto b dyo so. Proposer agrees to complete an unconditional acceptance of the contents of __________________________________________
athlli sp Rageeqsu eins t For Proposals, and all appendices and the contents of any Addenda released
Signature of Authorized Representative (Manual)
hereto; Proposer released Addenda and understand that the following are requirements of this
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divulged, discussed, or compared the proposal with other Proposers and has not colluded with ________________________________________________________________
any other Proposer or party to any other proposal. Name of Authorized Representative (Typed or Printed)
BIDDER CERTIFICATION AND IDENTIFICATION
A. I certify that this bid is made without prior understanding, agreement, or connection with any
corporation, firm, or person. Title of Authorized Representative
1. Submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and
without collusion or fraud. I agree to abide by all conditions of this bid; and I certify that I am
authorized to sign this bid for the bidder.
E-Mail Address of Authorized Representative
2. Vendor certifies that it satisfies all necessary legal requirements as an entity to do business
with The School Board of Miami-Dade County, Florida.
3. I certify agreement with the School Board of Miami-Dade County Business Code of Ethics
and agree to comply with this Code and all applicable School Board contracting and
procurement policies and procedures.
4. I certify that I, nor my company or its principals, or any wholly owned subsidiary are currently
debarred or in default of any bid, purchase order or contract with the School board or any other
private or governmental entity.
I agree that this proposal cannot be withdrawn within 120 days from date due.
Visit our web site at procurement.dadeschools.net to download a vendor registration package. The website also displays Bids, RFPs, bid
opening, scheduled Selection Committee Meetings, award recommendations, and the current Board approved Procurement/Purchasing
Regulations.
Revised December 2025 RFP-25-036-CM

TABLE OF CONTENTS
Section 1 - Instructions to Proposers ................................................................................................................. 3
Section 2 - RFP Timetable .............................................................................................................................. 13
Section 3 - Special Conditions ........................................................................................................................ 14
Section 4 - Scope of Services ......................................................................................................................... 16
Section 5 - Minimum Qualification Requirements ............................................................................................ 25
Section 6 - Submission Requirements ............................................................................................................ 26
Section 7 - Evaluation/Selection Process ........................................................................................................ 29
Section 8 - Proposal Pricing ............................................................................................................................ 33
Section 9 - Insurance Requirements ............................................................................................................... 35
Section 10 - Forms and Exhibits ..................................................................................................................... 38
Exhibit 1 Cover Page for Proposal
Exhibit 2 Affidavit Identifying Authorized Representative(s) for Selection Committee
Proceedings (RFP Process) (must be notarized)
Exhibit 3 Acknowledgment of Amendments
Exhibit 4 Local Business Affidavit of Eligibility (must be notarized)
Exhibit 5 Florida Statutes on Public Entity Crimes (must be notarized)
Exhibit 6 Vendor Experience
Exhibit 7 Anti-Collusion Statement
Exhibit 8 Disclosure of Employment of Former School Board Employees/Conflict of
Interest
Exhibit 9 Submitted Proposal Document Verification Form
Exhibit 10 Debarment (must be notarized)
Exhibit 11 Instructions for Certification
Exhibit 12 Proposer's Preference (must be notarized)
Exhibit 13 Drug-Free Workplace (must be notarized)
Exhibit 14 Statement of No Response (if applicable)
Exhibit 15 Proposed Contract Agreement
Exhibit 16 Bid Opening Instructions
Exhibit 17 Registration Instructions for Euna OpenBids (formerly DemandStar)
Exhibit 18 Statement of Intent to Perform as a Certified/Subcontractor/Subconsultant
Exhibit 19 Certification of Compliance 6465 - Commercial Anti-Discrimination in Business
Operations and Practices (must be notarized)
Exhibit 20 Foreign Country of Concern Attestation (PUR 1355)
Exhibit 21 Vendor Affidavit Regarding the Use of Coercion for Labor and Services
Revised December 2025 Page 2 RFP-25-036-CM

SECTION 1
INSTRUCTIONS TO PROPOSERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE C. Instructions to Proposers
The School Board of Miami-Dade County, Florida ("Board") enacts a Cone of Silence 2. TAXES. The Board does not pay Federal Excise and State taxes on
from issuance of a solicitation and shall terminate at the time when the agenda is direct purchases of tangible personal property. The applicable tax
published for the upcoming School Board meeting, wherein the Superintendent: (1) exemption number is shown on the purchase order. This exemption does
recommends an award or approves a contract; (2) rejects all bids or responses, or (3) not apply to purchases of tangible personal property made by Proposer
takes any other action that ends the solicitation and review process. All provisions of who use the tangible personal property in the performance of contracts
School Board Policy 6325 apply. for the improvement of Board-owned real property as defined in Chapter
192 of the Florida Statutes.
A. "Cone of silence" means a prohibition on any communication regarding a
particular Request for Proposals (RFP), bid, invitation to bid, or other
competitive solicitation between
II. SUBMITTING OF PROPOSALS
1. any person who seeks an award, including a potential vendor or vendor's
representative, an employee, partner, director, or officer of a potential A. Proposals must be submitted on forms furnished by the Board, in compliance
vendor, or consultant, lobbyist, or actual or potential subcontractor or sub- with the proposal submission requirements set forth under Section 6. Proposal
consultant of a vendor, or any other individual acting through or on behalf submissions must be clearly marked with proposal number, proposal title and
of any person seeking an award; and proposal opening date.
2. any School Board member or the member's staff, the Superintendent,
deputy superintendent and their respective support staff, or any person B. ERASURES OR CORRECTIONS. When filling out the proposal form,
appointed by the Board to evaluate or recommend selection in the Proposers are required to complete proposal in ink.
competitive procurement process. 1. Use of pencil is prohibited.
2. All changes must be crossed out and initialed in ink.
B. A cone of silence shall be applicable to each RFP, bid, invitation to bid, or other
competitive solicitation during the solicitation, review, and proposed Board Those proposals for individual items that do not comply with items 1 and 2
action of bid proposals as appropriate. At the time of issuance of the solicitation, above will be considered non-responsive for that item(s).
the Superintendent shall provide public notice of the cone of silence and written
notice, including electronic communication, to the Board, District staff and any C. PLACE, DATE AND HOUR. Electronic submission ONLY, in accordance
other person involved in the review, evaluation, recommendation, approval, with the proposal submission requirements set forth under Section 6 and Exhibit
rejection, or award of the responses as appropriate. The Superintendent shall 16. Proposals received after the date and hour specified in the PROPOSER
include in any advertisement and public solicitation for goods and services a QUALIFICATION FORM will not be considered.
statement disclosing the requirements of this section
C. For unsolicited public-private partnership proposals, the cone of silence shall be D. PUBLIC ENTITY CRIMES. Section 287.133(2)(a) Florida Statute, as
in accordance with Policy 6327, Public-Private Partnerships and Unsolicited currently enacted or as amended from time to time, states that a person or
Proposals, Competitive Solicitations, and Direct Negotiations Regarding Board- affiliate who has been placed on the convicted vendor list following a conviction
Owned Property and Resources. for a public entity crime may not submit a bid on a contract to provide any goods
D. The cone of silence shall terminate at the time the when the agenda is published or services to a public entity, may not submit a bid on a contract with a public
for the upcoming School Board meeting, where in the Superintendent: entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or
1. Recommends and award or approves a contract; perform work as a contractor, supplier, subcontractor, or consultant under a
2. Rejects all bids or responses, or contract with any public entity, and may not transact business with any public
3. Takes any other action that ends the solicitation and review process. entity in excess of the threshold amount provided in Section 287.017, for
CATEGORY TWO [currently $25,000] for a period of 36 months from the date
I. PREPARATION OF PROPOSALS of being placed on the convicted vendor list.
A. PROPOSER QUALIFICATION FORM qualifies the Proposer and the E. SUBMITTING A "NO PROPOSAL." If not submitting a bid at this time, return
proposal and must be completed and submitted as page 1 of the proposal. the form entitled statement of "No Proposal".
F. AVAILABILITY OF PROPOSAL INFORMATION. Immediately following the
1. PERFORMANCE SECURITY shall not be submitted with the proposal. The public opening, bids may be read, upon request, and then compiled in a tabular
form of performance security the Proposer will submit when required to do so, form, a copy of which will be available for examination in Procurement
must be furnished and shall be made to The School Board of Miami-Dade Management Services.
County, Florida.
G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF
2. PROPOSER CERTIFICATION AND IDENTIFICATION. Bid must contain an SIGNATORY. Indicate type of business organization: For example,
original manual signature from an authorized representative. An unsigned bid Partnership, Limited Partnership, Limited Liability Company, Corporation, etc.
will be considered non-responsive. If a proposal is submitted by a corporation, provide documentation that the
corporation is active and authorized to do business in the State of Florida, and
B. INSTRUCTIONS TO PROPOSER. Defines conditions of the proposal. that its corporate status shall remain active and unchanged at the time of award
of proposal. As to other types of business organizations, please provide any
1. ORDER OF PRECEDENCE. Any inconsistency in this proposal shall be and all documentation relating thereto, including without limitation, verification
resolved by giving precedence in the following order: that the party signing this Proposal is fully authorized and empowered to do so
A. Specifications on behalf of Proposer. In addition, set forth name(s) and title of any and all
B. Special Conditions parties who are authorized to contract on behalf of Proposer. If Proposer is not
Revised December 2025 Page 3 RFP-25-036-CM

registered to transact business in the State of Florida, Proposer must provide a be excluded in the computation of the seventy-two (72) hour time period
copy of Proposer's current registration in their state of incorporation/ provided by this paragraph.
organization, along with the applicable exemption to this requirement as set
forth in Section 607.1501, Florida Statutes. Posting the Bond
H. MISSING INFORMATION. Respondents who do not meet all the The protesting party shall post a bond in a form consistent with F.A.C. Rule 28-
documentation requirements for the RFP may be contacted to submit the 110.005(2). A notice of decision or intended decision shall contain this
missing information within 2 business days. If the District requests missing statement: "Failure to file a protest within the time prescribed in F.S. 120.57(3),
documentation and does not receive the documents within the stated deadline, or failure to post the bond or other security required by law within the time
incomplete or noncompliant proposals may be disqualified. allowed for filing a bond shall constitute a waiver of proceeding under F.S.
Chapter 120."
III. CANCELLATION OF PROPOSALS OR REQUEST FOR PROPOSALS
A. Bond: Commodities (Other than Lease of Space) and Contractual Services
An invitation for proposals may be canceled, in whole or in part, as may be (Including Professional Services and Insurance) - Pursuant to F.S.
specified in the solicitation, when it is in the best interest of the Board. The 287.042(2)(c), any person who files an action protesting a decision or intended
reasons shall be made a part of the master proposal file. decision pertaining to a solicitation or contract award shall post with the Board,
at the time of filing the formal written protest, a bond secured by an acceptable
A. Prior to opening, a solicitation may be canceled in whole or in part, prior to surety company in Florida, payable to The School Board of Miami-Dade County,
the date and hour specified in the PROPOSER'S Qualification Form for receipt Florida, in an amount equal to one percent (1%) of the Board's estimate of the
of proposals, when the Chief Procurement Officer, Procurement Management dollar value of the proposed contract.
Services, determines in writing, that such action is in the best interest of the
Board for reasons including, but not limited to: 1. The Board shall provide the estimated contract amount to the protestor
1. The Board no longer requires the services, within seventy-two (72) hours (excluding Saturdays, Sundays, and
2. The Board no longer can reasonably expect to fund the holidays when the Board administrative office is closed) after the filing
procurement; of the Notice of Protest. The estimated contract amount is not subject to
3. A review of a valid protest filed by a PROPOSER, as may be protest under this policy or F.S. 120.57(3). In lieu of a bond, the Board
determined by the administrative staff; or may accept a cashier's check or money order in the amount of the bond.
4. Proposed amendments to the solicitation would be of such
magnitude that a new solicitation is desirable. 2. The bond shall be conditioned upon the payment of all costs and charges
which may be levied against the protestor in the administrative hearing
B. When a solicitation is canceled prior to opening, notice of cancellation shall in which the action is brought and in any subsequent appellate court
be posted on the Board's website. Any proposals received for the canceled proceeding.
solicitation shall be returned to the Proposer unopened.
3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the administrative
The notice of cancellation shall: hearing process and any appellate court proceedings, it shall be entitled
to recover all costs and charges which are included in the final order or
1. Identify the solicitation; judgment, excluding attorneys' fees. Upon payment of such costs and
2. Briefly explain the reason for cancellation; and charges by the person protesting the decision or intended decision or
3. Where appropriate, explain that an opportunity will be given to compete on contract award, the bond, cashier's check, or money order shall be
any future re-solicitation for procurements of similar services. returned to the protestor. If the protestor prevails, the protestor may
recover from the Board the costs and charges which are included in the
IV. CHANGE OR WITHDRAWAL OF BIDS final order or judgment, excluding attorneys' fees.
A. PRIOR TO BID OPENING. Should the Proposer desire to change or B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S. 255.25(3)(c),
withdraw his/her bid, he/she shall do so in writing. This communication is to be any person who files an action protesting a decision or intended decision
received by the District Director, of Procurement Management, Room 650, Perla pertaining to a competitive bid for space to be leased by the Board shall post
Tabares Hantman School Board Administration Building, prior to date and hour with the Board, at the time of filing the formal written protest, a bond payable
of bid opening. The Proposers name, the bid number, the bid title and the date to the Board in an amount equal to one percent (1%) of the estimated total
the bid is due must appear on the envelope. rental of the basic lease period or $5,000, whichever is greater. The bond
shall be conditioned upon the payment of all costs which may be levied
B. AFTER BID OPENING. After bids are opened, they may not be changed, against him/her in the administrative hearing in which the action is brought
nor withdrawn, for 120 days after the determined opening date, unless and in any subsequent appellate court proceeding. If the Board prevails in
otherwise specified on the "PROPOSER QUALIFICATION FORM." the administrative hearing process and any appellate court proceedings, it
shall recover all costs and charges, which are included in the final order or
V. PROTESTS judgment, excluding attorneys' fees. Upon payment of such costs and
charges by the person protesting the award, the bond shall be returned to
A Proposer, who wishes to file a proposal protest, must file such notice and him/her. If the person protesting the award prevails, the bond shall be
follow procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution. returned to that person and she/he shall recover from the Board the costs
and charges which are included in the final order or judgment, excluding
Protest of Specifications attorneys' fees.
Any notice of protest of the specifications contained in a Request for Proposals C. Bond: Construction Purchasing - Construction purchasing is separately
(RFP), Invitation to Negotiate (ITN), or Invitation to Bid (ITB) shall be filed governed by Board policy, and persons protesting competitive procurement
accordance with Board Rule 6320, Bylaw 0133 and/or F.S. 120.57. related to educational facilities shall be required to post a bond in the amount
specified in F.S. 255.0516, which also governs recovery of fees and costs
For a protest of the specifications contained in a Request for Proposals (RFP), including attorneys' fees.
Invitation to Negotiate (ITN), or Invitation to Bid (ITB), the Notice of Protest shall
be filed in writing within seventy-two (72) hours after the posting of a solicitation. D. Staying the Procurement Process - Upon timely receipt of the formal
The Formal Written Protest shall be filed within ten (10) calendar days after the written protest petition, and posting of the bond, the solicitation or contract
date the notice of protest is filed. Failure to file a Notice of Protest or failure to award process shall be stayed until the protest is resolved by final agency
file a Formal Written Protest shall constitute a waiver of proceedings under this action, unless the Board sets forth, in writing, particular facts and
rule. The Formal Written Protest shall state with particularity the facts and law circumstances which require the continuance of the solicitation or contract
upon which the protest is based. Saturdays, Sundays, and legal holidays shall award process in order to avoid an immediate and serious danger to the
public health, safety, and welfare.
Revised December 2025 Page 4 RFP-25-036-CM

payment, both parties shall be relieved of any further obligations under this
Protest of Bid Award Agreement.
Any person who is adversely affected by the Board's decision or intended E. TERMINATION OF AGREEMENT: In addition to the above, the Board may
decision, shall file a Notice of Protest in writing with the Clerk of the Board, who terminate this Agreement upon thirty (30) days advance written notice to the
shall maintain an office in the Board Administration building, within seventy-two Awarded Proposer, for default of Awarded Proposer, or due to lack of, or
(72) hours after the posting of the Board's decision or intended decision/action cancellation of, grant funds made available to the Board by a Federal grantor
and shall file a Formal Written Protest within ten (10) calendar days after filing the agency. Upon receipt of a notice of termination, the Awarded Proposer shall
Notice of Protest. The protesting Proposer shall also be required to post a bond, cease incurring additional obligations under this Agreement. However, the
consistent with this rule. Failure to file a Notice of Protest or failure to file a Formal Board shall allow the Awarded Proposer to incur all necessary and proper costs,
Written Protest shall constitute a waiver of proceedings under F.S. Chapter which the Awarded Proposer cannot reasonably avoid during the termination
120.57. The formal written protest shall state with particularity the facts and law process. Each payment obligation of the Board created by this Agreement is
upon which the protest is based. Saturdays, Sundays, and legal holidays shall be conditioned upon the availability of funds that are appropriate or allocated for
excluded in the computation of the seventy-two (72) hour time period provided by the payment of services or goods. If such funds are not allocated and available,
this paragraph. this Agreement may be terminated by the Board at the end of the period for
which funds are available. The Board shall notify the Awarded Proposer at the
The Board's notice of intended action shall be posted the Friday preceding the earliest possible time before such termination. No penalty shall accrue to the
Board's Fiscal Accountability & Government Relations Committee meeting Board in the event this provision is exercised, and the Board shall not be
immediately prior to the Board meeting at which the contract will be awarded or obligated or liable for any future payments due or for any damages as a result
approved. The notice of intended action can be found on the Procurement of termination under this section. Any individual or corporation or other entity
Management Services' website at: that attempts to meet its contractual obligations with the Board through fraud,
http://procurement.dadeschools.net/bidsol/asp/bid_portal.htm, under the misrepresentation or material misstatement, shall have its Agreement with the
NOTICES section located on the top left hand side of the page. The Board's Board terminated upon receiving notice of the attempted fraud as determined
monthly Committee meetings are posted on the District's Master Calendar page, by the Board.
which can be accessed via the following link:
https://www3.dadeschools.net/Meetings/home. To find the Board Committee Notwithstanding Section 4 (VI) (E) hereinabove, if the Awarded Proposer fails
meeting for the current month, search under the "School Board and School Board to fulfill or comply with any of the terms of this Agreement, in whole or in part,
Committee Meetings" category from the drop down menu, which can be found the Board may, at the Board's sole discretion, place the Awarded Proposer in
under the MEETINGS LISTING section of the page. default status and take any of the following actions:
Parties interested in obtaining records related to any items noted in the notice of (a) Provide the Awarded Proposer with fifteen (15) days from the date of
intended action shall submit a public records request to the District at notice from the Board to cure the default. If the Awarded Proposer fails to
prr@dadeschools.net. Such public records requests shall be addressed in cure the default within such time period or such other period of time as
accordance with Chapter 119 of the Florida Statute. If a public records request is mutually agreed to in writing by the parties, the Board may terminate the
related to an intent to protest, parties may wish to include a notation of such intent Agreement upon fifteen (15) days advance written notice.
in their request.
(b) Terminate the Agreement for cause upon thirty (30) days advance written
The Formal Written Protest will be reviewed by Procurement Management notice, as outlined in Section 4 (VI) (E) hereinabove.
Services, who will offer the protesting Proposer the opportunity to meet and
discuss the merits of the protest. If the protest is not resolved, the matter may be (c) Terminate the Agreement for cause immediately effective upon notice,
referred for proceedings, pursuant to F.S. 120.569 and 120.57. Petitions for whenever the Board determines that the Awarded Proposer has
hearing on protests pursuant to F.S. 120.569 and 120.57 must be filed in jeopardized the safety and welfare of the Board or the public or whenever
accordance with Board Bylaw 0133 on quasi-judicial proceedings. the fiscal integrity of the Agreement has been compromised.
The "Notice of and/or formal written Protest" shall be filed with: (d) Invoke any other remedy or remedies that may be legally available.
The Office of the School Board Clerk Miami-Dade County Public Schools Upon receipt of a notice of termination, the Awarded Proposer shall cease
1450 N.E. Second Avenue, Suite #311 Miami, Florida 33132 incurring additional obligations under this Agreement.
Phone: (305) 995-1440
Fax: (305) 995-1448 In the event of termination for default, which may include, but is not limited to
E-Mail: Dllopiz@dadeschools.net poor performance and/or non-performance, the matter may be brought before
celiarubio@dadeschools.net the Contractor Disciplinary Review Committee which may recommend
disbarment or suspension pursuant to Board Policy 6320.04.
VI. AWARDS
F. PURCHASE ORDERS sent to Awarded Proposers are the official notification
to deliver services described therein; and the time allowed for delivery begins
A. RESERVATION FOR REJECTION OR AWARD. The Board reserves the
with the date of the purchase order. In the event that the Awarded Proposer
right to reject any or all proposals, to waive irregularities or technicalities, and
fails to deliver the services in accordance with the terms and conditions of the
to request rebids.
proposal and purchase order, the Proposer shall be considered to be in default
of the Agreement and subject to the default provisions stated in Section VI. G.
The Board reserves the right to utilize other governmental contracts, if in the
best interest of the Board.
G. DEFAULT. A Proposer who fails to perform according to the terms of the
Agreement (proposal) shall be considered in default. In the event of default,
B. NOTIFICATION OF INTENDED ACTION will be posted on the Board's
which may include, but is not limited to poor performance and/or non-
website no later than the Friday preceding a regularly scheduled Board meeting.
performance, the contractor Disciplinary Review Committee may recommend
debarment or suspension pursuant to Board Policy 6320.04.
C. OFFICIAL AWARD DATE. Awards become official upon the Board's formal
approval of the award.
H. BID DOCUMENTS. The intent of the bid documents is to include only the
written requirements for materials, equipment, systems, standards and
D. TERMINATION FOR CONVENIENCE: The Board reserves the right to
workmanship necessary for the proper execution and completion of the work by
terminate this Agreement at any time and for any reason upon giving thirty (30)
the Proposer. The bid documents shall not be construed to create an
days' notice to the other party. If said Agreement should be terminated for
entitlement to any other scope of work except as specified herein.
convenience as provided herein, the Board will be relieved of all obligations
under said Agreement. The Board will only be required to pay that amount of
the Agreement actually performed to the date of termination. Upon such
Revised December 2025 Page 5 RFP-25-036-CM

I. DEBARMENT. Pursuant to Board Policy 6320.04 Contractor Debarment C. During the term of any Agreement with the Board, in the event of
Procedures - Debarred contractors are excluded from conducting business with debarment, suspension, proposed debarment, declared ineligible or
the Board as agents, representatives, partners, and associates of other voluntarily excluded from participation in federally funded transactions,
contractors, subcontractors or individual sureties. the Proposer shall immediately notify the Chief Procurement Officer,
Procurement Management Services, in writing. Proposers will also be
required to provide access to records, which are directly pertinent to the
VII. PURCHASES BY OTHER PUBLIC AGENCIES Agreement and retain all required records for three years after the Board,
makes final payment.
With the consent and agreement of the Awarded Proposer(s), purchases may D. For all contracts involving Federal funds in excess of $10,000, the Board
be made under this bid by Miami-Dade County, Florida, and other governmental reserves the right to terminate the contract for cause, as well as for
agencies or political subdivisions within the State of Florida. Such purchases convenience, by issuing a certified notice to the PROPOSERS.
shall be governed by the same terms and conditions stated herein. This E. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS
agreement in no way restricts or interferes with the right of any State of Florida VERIFICATION SYSTEM": The Status Verification System, also referred
Agency or political subdivision to rebid any or all of these items. to as "E-verify", only applies to construction and Professional Service
Contracts using federal funds.
VIII. BILLING STATUS VERIFICATION SYSTEM
1. Each PROPOSER and each person signing on behalf of any PROPOSER
A. INVOICES. Each invoice shall be issued by the Awarded PROPOSER and certifies as to its own entity, under penalty of perjury, that the named
shall be submitted in DUPLICATE to the Accounts Payable Section, P.O. Box PROPOSER has registered and is participating in the Status Verification
01-2570, Miami, Florida 33101. Invoice delivery may also be via a PDF or System to verify the work eligibility status of the contractor's new employees
WORD document email to: mdcpsvendorsstatements@dadeschools.net. To be that are employed in the State of Florida in accordance with Executive Order
considered for payment, each invoice must show the following information, 13465.
which appears on the Purchase Order: 2. The PROPOSER shall require that the following provision be placed in each
subcontract at every tier: "The subcontractor shall certify to the main (prime or
1. Purchase Order Number general) contractor by affidavit that the subcontractor has verified through the
2. Item Descriptions Status Verification System the employment status of each new employee of the
respective subcontractor, all in accordance with and to comply with all
B. PAYMENT. Unless otherwise specified, payment will be made only after applicable employee status verification laws. Such affidavit must be provided
acceptance by the Board. Payment will be made only to the Awarded Proposer, prior to the notice to proceed for the subcontractor to perform the work."
unless otherwise requested, in writing, by the Awarded Proposer and accepted 3. The Board will not consider a proposal for award, nor will it make any award
by Board Administration. The PROPOSER expressly agrees that it will properly where there has not been compliance with this Section.
invoice for any services within one year and that the failure to do so shall 4. Manually or electronically signing the Proposal is deemed the PROPOSER's
constitute a waiver of any right to payment. certification of compliance with all provisions of this employment status
verification certification required by all applicable status verification laws.
IX. NO GRATUITY POLICY
XI. COMPLIANCE WITH LAWS - PROPOSER shall comply with all federal, State
It is the policy of Procurement Management Services not to accept gifts,
of Florida and local laws applicable to it and the performance of its obligations
gratuities, or favors of any kind, or of any value whatsoever, from vendors,
under this proposal.
members of their staffs, or families.
XII. BACKGROUND SCREENING REQUIREMENTS
X. COMPLIANCE WITH STATE/FEDERAL REGULATIONS
In accordance with the requirements of Sections, 1012.465, 1012.32, and
1012.467, Florida Statutes, School Board Policies 6320 and 8475 as amended
A. All Agreements involving federal funds will contain certain provisions
from time to time PROPOSER agrees that, if PROPOSER receives
required by applicable sections of CFR 34, Part 80.36(I) and Part 85.510,
remuneration for services, PROPOSER and all of its employees who provide or
Florida Statute 257.36, or Florida Administrative Code Chapter 1B and
may provide services under this Agreement will complete criminal history
Appendix II 2 CFR 200. The Proposer certifies by signing the proposal
checks, and all background screening requirements, including level 2 screening
that the Proposer and his/her principals are not presently debarred,
requirements as outlined in the above-referenced statutes and School Board
suspended, proposed for debarment, declared ineligible or voluntarily
Policies prior to providing services to the School Board of Miami-Dade County.
excluded from participation in federally funded transactions and may, in
certain instances, be required to provide a separate written certification
Additionally, PROPOSER agrees that each of its employees, representatives,
to this effect.
agents, subcontractors or suppliers who are permitted access on school
B. By signing the proposal, the Proposer shall comply with all applicable
grounds when students are present, who have direct contact with students or
laws, ordinances, codes, rules and regulations of federal, state and local
who have access to or control of school funds must meet level 2 screening
governments, if required, for performance of any work under this
requirements as described in the above-referenced statues, and School Board
Proposal. Proposers awarded contracts involving Federal Funds and are
Policies.
cost reimbursable must be in compliance with 7 CFR 210.21. Proposers
awarded contracts involving Federal Funds must be in compliance with Pursuant to the 2007 amendments to the JLA enacted by the Florida
the Energy and Policy Conservation Act (42 USC 6201). Proposers Legislature, requirements for certain fingerprinting and criminal history checks
awarded contracts involving the employment of mechanics, laborers, or shall be inapplicable to non-instructional contracted personnel who qualify for
construction work must be in compliance with 40 USC Chapter 37. exemption from level 2 screening requirements as provided under 1012.468,
Proposer attests it is not owned by the government of a Foreign Country Fla. Stat. (2007). In addition, the provisions of 1012.467, Fla. Stat. (2007) are
of Concern, and the government of a Foreign Country of Concern does incorporated herein by reference, and any provisions of this section that may be
not have a Controlling Interest in the entity. Proposers awarded contracts inconsistent with, contrary to, or determined to be in conflict with 1012.467, will
involving Federal Funds must be in compliance with the prohibition on be superseded by said statute.
certain telecommunications and video surveillance services or equipment
(2 CFR 200.216). Proposers awarded contracts involving Federal Funds A noninstructional contractor who is exempt from the screening requirements
must be in compliance with procurement of recovered materials (2 CFR set forth in 1012.465, 1012.468 or 1012.467, Florida Statutes, is subject to
200.323). Proposers awarded contracts involving Federal Funds must be a search of his or her name or other identifying information against the
in compliance with domestic preferences for procurements (2 CFR registration information regarding sexual predators and sexual offenders
200.322). Proposers awarded contracts involving Federal Funds must be maintained by the Department of Law Enforcement under 943.043 and the
in compliance with Executive Order 11246 of September 24, 1965 entitled national sex offender public registry maintained by the United States
"Equal Employment Opportunity," as amended by Executive Order 11375 Department of Justice. Proposer will not be charged for this search. Further,
of October 13, 1967, and as supplemented in Department of Labor upon obtaining clearance by Board, if Board deems necessary, Board will issue
Regulations (41 CFR Chapter 60).
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a Florida Public Schools Contractor Badge which shall be worn by the individual request from the School Board's custodian of public records, provide the School
at all times while on Board property when students are present. Board with a copy of the requested records or allow the records to be inspected
or copied within a reasonable time at a cost that does not exceed the cost
PROPOSER agrees to bear any and all costs associated with acquiring the provided in this chapter or as otherwise provided by law. PROPOSER shall
required background screening - including any costs associated with ensure that public records that are exempt or confidential and exempt from
fingerprinting and obtaining the required photo identification badge. public records disclosure requirements are not disclosed except as authorized
PROPOSER agrees to require all its affected employees to sign a statement, by law for the duration of the contract term and following completion of the
as a condition of employment with PROPOSER in relation to performance under contract if the PROPOSER does not transfer the records to the public agency.
this Proposal/RFP, agreeing that the employee will abide by the heretofore The PROPOSER shall retain all records for five (5) years after final payment is
described background screening requirements, and also agreeing that the made or received and all pending matters are completed pursuant to Title 34,
employee will notify the Contractor/Employer of any arrest(s) or conviction(s) of Sections 80.36(b)(1). Upon completion of the contract, transfer, at no cost, to
any offense enumerated in School Board Policies 6320 and 8475 within 48 the School Board all public records in possession of the PROPOSER or keep
hours of its occurrence. PROPOSER agrees to provide the Board with a list of and maintain public records required by the School Board to perform the
all of its employees who have completed background screening as required by service. If the PROPOSER transfers all public records to the School Board upon
the above-referenced statutes and who meet the statutory requirements completion of the contract, the PROPOSER shall destroy any duplicate public
contained therein. Proposer agrees that it has an ongoing duty to maintain and records that are exempt or confidential and exempt from public records
update these lists as new employees are hired and in the event that any disclosure requirements. If the PROPOSER keeps and maintains public records
previously screened employee fails to meet the statutory standards. upon completion of the contract, the PROPOSER shall meet all applicable
PROPOSER further agrees to notify the Board immediately upon becoming requirements for retaining public records. All records stored electronically must
aware that one of its employees who were previously certified as completing the be provided to the School Board, upon request from the School Board's
background check and meeting the statutory standards is subsequently custodian of public records, in a format that is compatible with the information
arrested or convicted of any disqualifying offense. Failure by PROPOSER to technology systems of the School Board.
notify the Board of such arrest or conviction within 48 hours of being put on IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF
notice and within 5 business days of the occurrence of qualifying arrest or CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO
conviction, shall constitute a material breach of the Agreement entitling the PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT
Board to terminate this Agreement immediately with no further responsibility to THE CUSTODIAN OF PUBLIC RECORDS AT 305-995-1128,
make payment or perform any other duties under this Agreement. prr@dadeschools.net, and 1450 NE 2 Avenue, Miami, Florida 33132.
XIII. COMPLIANCE WITH SCHOOL CODE
XVII. ASSIGNMENT
PROPOSER agrees to comply with all sections of the Florida K-20 Education
Code, Title XLVIII, Florida Statutes as it presently exists, and further as it may This Agreement may not be assigned nor may any assignment of monies due,
be amended from time to time. Further PROPOSER agrees that failure to or to become due to PROPOSER, be assigned without the prior written
comply with the Florida K-20 Education Code shall constitute a material breach agreement of Board. If PROPOSER attempts to make such an assignment,
of this Agreement and may result in the termination of this Agreement by the such attempt shall constitute a condition of default.
Board.
XVIII. DAVIS-BACON ACT LABOR STANDARDS
XIV. CHARTER SCHOOLS
This project may be funded in whole or in part under the provisions of the
Items or Services awarded under this Agreement shall be made available to American Recovery and Reinvestment Act of 2009. Therefore, the PROPOSER
Charter Schools approved by the Board. Board is not responsible or liable for shall comply with all applicable provisions of 40 U.S.C. 276a-276a-7, the
purchases that may be made by Charter Schools. Davis-Bacon Act, as supplemented by the Department of Labor regulations (29
C.F.R., PART 5 "Labor Standards Provisions Applicable to Contracts Governing
Federally Financed and Assisted Construction") and Appendix II 2 CFR 200.
XV. CONFLICT OF INTEREST
Former Miami-Dade County Public Schools employees, classified as XIX. LOBBYISTS
Managerial Exempt Personnel, Pay Grade 22 and above, Dade County School
Administrators Association, Pay Grade 47 and above, and other equivalent A. "Lobbyist" means a person, firm or corporation who is employed and
positions, are prohibited from personally representing another person or entity receives payment from, or who contracts for economic consideration with,
or acting as an agent or attorney for compensation in connection with any matter any principal, person or organization for the purpose of lobbying, or a
in which The School Board of Miami-Dade County, Florida, is interested, for two person who is principally employed for governmental affairs by another
years after the Board employees' service terminates. This provision is pursuant person or governmental entity to lobby on behalf of that other person or
to School Board Policies 1129, 3129, 4129 and Florida Statute 112.313(9). governmental entity. For purposes of this rule, the term "Lobbyist"
specifically includes the principal as well as any agent, officer, or employee
XVI. PUBLIC RECORDS LAW of a principal regardless of whether they are employees of the principal
whose normal scope of employment does not include lobbying activities.
Pursuant to Florida Statute 119, it is the practice of Board to make available for
public inspection and copying any information received in response to a B. One who is not an employee of a principal is a "lobbyist" if s/he is retained
Request for Proposals (RFP). No action on the part of the respondent to a RFP as an independent contractor or otherwise for payment or economic
will create an obligation of confidentiality on the part of the Board, including but consideration by a person or governmental entity to lobby an agency on
not limited to, making a reference in the response to the trade secret statutes. behalf of that person or governmental entity.
It is recommended that potential suppliers exclude from their response any
information that, in their judgment, may be considered a trade secret. If a corporation, partnership, firm, or other business organization is retained
for payment or economic consideration to lobby on behalf of another
PROPOSER understands the broad nature of these laws and agrees to comply person or governmental entity, only the members, partners, associates, or
with Florida's Public Records Laws and laws relating to records retention. The employees of the entity who personally lobby on behalf of that person or
PROPOSER shall keep and maintain public records required by the School governmental entity are "lobbyists."
Board to perform the service. The PROPOSER shall keep records to show its
compliance with program requirements. PROPOSER and subcontractors must C. The terms "payment" or "economic consideration" do not include receiving
make available, upon request of the School Board, a Federal grantor agency, only reimbursement for actual travel, lodging, and meal expenses
the Comptroller General of the United States, or any of their duly authorized
representatives, any books, documents, papers, and records of the D. "Lobbying" means any oral or written communication, direct or indirect, with
PROPOSER which are directly pertinent to this specific Agreement for the the Board, members of the Board, Board Committees, Board administrative
purpose of making audit, examination, excerpts, and transcriptions. Upon assistants, Board Attorneys, or members of the District administrative staff,
Revised December 2025 Page 7 RFP-25-036-CM