External Audit Services for Ryan White 340B Program

REQUEST FOR PROPOSAL (RFP) No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program
May 1, 2026
PROPOSAL DUE DATE
Thursday, May 21, 2026, at 2:30 p.m. EST.
Bids shall only be accepted via email at:
DPH-DCBOHpurchasing@dph.ga.gov
Subject line: 26RFP11 External Audit Services for Ryan White 340B Program
Any bid submitted in any other format (paper, fax, mail, etc.) will not be accepted.
Instructions to Bidders:
1. All communications regarding this solicitation must be directed to the Procurement and
Contracts Supervisor, Shakera Hall, shakera.hall@dph.ga.gov.
2. All questions or requests for clarification must be sent via email at
DPH-DCBOHpurchasing@dph.ga.gov In the subject line, use RFP Questions - External
Audit Services for Ryan White 340B Program. Questions are due no later than Tuesday,
May 12, 2026, at 2:00 p.m. EST. Questions received after this date and time may not be
answered.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda,
schedule changes, and other important information regarding the solicitation related to this
solicitation will be posted on the Georgia Procurement Registry, and it is the Offeror's
responsibility to check the Georgia Procurement Registry for any addenda or other
communications related to this solicitation.
4. DeKalb Public Health reserves the right to reject all bids and to waive technicalities and
informalities and make an award in the best interest of DeKalb Public Health.
5. DeKalb Public Health is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their proposals before the due date of this
solicitation.
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

SUBMISSION COVERSHEET
REQUEST FOR PROPOSAL
External Audit Services for Ryan White 340B Program
COMPLETE AND RETURN THIS PAGE ALONG WITH THE LIST OF ITEMS BELOW
Company Name
Contact Person
Address
Email Phone
You must complete and submit copies of the following items:
1. SUBMISSION COVERSHEET (page #2)
2. Exhibit B: COST PROPOSAL
3. Exhibit C: Certificate of Insurance (COI)- Not Applicable
4. Exhibit D: CORPORATION WITHOUT CORPORATE SEAL STATEMENT OF
CORPORATE RESOLUTION
5. Exhibit E: CONSOLIDATED CERTIFICATE REGARDING LOBBYING;
DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS; AND
DRUG-FREE WORKPLACE REQUIREMENTS
6. Exhibit F: E-VERIFICATION DOCUMENTATION - The Contractor Affidavit
7. Exhibit G: REFERENCE SHEET
8. PROVIDE ALL INFORMATION REQUESTED IN SUBMISSION REQUIREMENTS
SECTION 2.0 (Proposal)
By submitting a response to the RFP, the contractor is acknowledging that the contractor:
1. Has read all the information and instructions, and
2. Agrees to comply with all the terms and conditions, information, and instructions
contained in this RFP.
It is understood and agreed that this statement of Proposal and proposal shall be valid and
held open for a period of ninety (90) days from the opening date.
Person Authorized to Sign on Behalf of the Contractor:
Signature: __________________________________________________________________
Printed Name/Title__________________________________________________________
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

OVERVIEW
DeKalb Public Health (DKPH) is seeking a qualified contractor to conduct an independent annual
audit of its Ryan White 340B Program to ensure compliance with all applicable federal regulations
and program requirements.
Interested parties may obtain copies of the Request for Proposal (RFP), 26-2013-RFP11, online
from the Georgia Procurement Registry and DeKalb Public Health's website,
https://dekalbpublichealth.com. Select "About Us," then" Procurement Opportunities," "Contract
Opportunities," and Bid ID number 26-2013-RFP11.
1.0 SCOPE OF SERVICES
A. Annual Independent Audit
Contractor agrees to:
I. Provide an Annual Independent Audit onsite or remote to include, but not limited to:
1. Review current policies, procedures, and other 340B related documents.
2. Review current 340B compliance strategies in place (or need to be in place) and
quality assurance processes, and if available, current compliance with policies and
procedures or verbalized processes.
II. 340B compliance strategies include those related to:
* 340B diversion
* Duplicate discounts
* The GPO prohibition (if applicable)
* Auditable records
* OPAIS registration/information
* Other applicable 340B requirements
B. Recommendations
III. Provide recommendations for policies, procedures, and other 340B related documents
(e.g., audit guides and audit documentation forms) as needed to match OPA 340B
Program recommendations and requirements.
C. Audit Activities (Pre-work, Post-work. And On-site Work
IV. Conduct pre-work, post-work, and on-site work:
1. Review 340B contract pharmacy prescriptions filled at contract pharmacies and in-
house pharmacies (as applicable) for a six (6)-month window.
* Review a sample of these scripts to identify potential false positives (mimicking
the HRSA audit process).
2. Review 340B provider administered drug purchasing and utilization processes and
samples.
3. Review of clinic location 340B eligibility and contract pharmacies to determine if
the prescriptions match with an encounter at eligible clinic.
4. Medicaid and Medicaid managed care treatment for duplicate discount.
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External Audit Services for Ryan White 340B Program

5. Review the OPAIS database for accuracy and consistency with Medicare Cost
Report / trial balance sheet, the Electronic Handbook, or Notice of Funding
Opportunity (if applicable).
6. Review physician list to ensure appropriate providers are listed.
7. Provide a complete audit report with compliance gap analysis and action plan
within twenty to thirty (20-30) business days of audit.
D. Ongoing Compliance Consulting
V. Dedicated staff remote compliance consulting for up to 1 hour per month. This can be
used for 340B compliance-focused topics, including (but not necessarily limited to):
1. 340B Education (e.g., use of audit guides, purchasing)
2. Corrective action plan creation and review
3. 340B related contract review
4. Discussions on 340B processes
5. Q&A via email or phone
6. Vendor process review
7. 340B vendor calls (e.g., implementation, maintenance)
8. 340B eligible location strategic planning and discussion
9. Attendance of quarterly 340B
10. Leadership team meeting
E. HRSA Audit Support
VI. Provide support to DKPH's pre-HRSA 340B audit preparation efforts and to be
available onsite or remotely (at Client's discretion) for support for the duration of
the HRSA 340B audit.
VII. Provide audit support during each formal HRSA 340B audit:
1. Have at least one staff member of contractors' audit team be available (remotely
or in person) for support for the duration of the HRSA 340B audit.
F. Compliance Requirement
VIII. Provide all services with compliance to HIPAA, HRSA 340B, and any other
applicable entity regulations and guidelines.
G. Roles and Responsibilities
IX. DeKalb Public Health (DKPH) agrees to:
1. Contractor will provide DKPH with an annual bill for services rendered.
H. Billing
X. Contractor will provide DKPH with an annual bill for services rendered.
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

2.0 REQUEST FOR PROPOSAL PROCESS
The proposal must contain the information outlined below. Please include a title on each
page of your proposal and number the pages to ensure proper identification.
1. Cover/Transmittal Letter
Each proposal must include a Cover/Transmittal Letter that briefly summarizes the
qualifications and experience relevant to the scope. Please include in the letter the
following:
i. Company's information, including: the name of the company (include any dba
names); headquarters and parent company locations; and a brief history of the
company.
ii. Company's mailing address, contact person, telephone number for the primary
contact person, and email address.
iii. A principal or officer of the company authorized to execute contracts or other
similar documents on the firm's behalf must sign the letter.
2. Executive Summary:
An executive summary should include the key elements of the respondents' proposal
and an overview of the team. Indicate the address and telephone number of the
respondent's office located nearest to DKPH, and the office from which the project
will be managed.
3. Evaluation and Selection Criteria
DKPH, at its discretion, may award the contract to the responsible and responsive
consultant submitting the proposal which is deemed to be the most advantageous to
DKPH. The following is the evaluation criteria that will be considered in determining
which proposal is most advantageous to DKPH.
Proposals will be evaluated based on the quality, completeness, and relevance of the
information provided in response to this RFP.
A. Approach (25 Points)
1. Describe your company's approach to conducting the annual independent audit
services identified in the Scope of Work.
2. Describe your company's methodology for:
Reviewing policies and procedures
o
Identifying compliance risks
o
Sampling prescriptions (6-month review)
o
3. Describe your company's compliance gaps analysis and corrective action plans
4. Describe your company's understanding of
OPAIS
o
Medicaid duplicate discount requirements
o
HRSA audit expectations
o
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

B. Qualifications and Experience of the Firm(s) (30 Points)
1. List 3-5 similar public health or government client projects completed in the
last five (5) years. Detail your experience in providing each service outlined in
the Scope of Work.
2. Demonstrate your firm's experience in conducting independent 340B program
audits.
3. Demonstrate your firm's experience working with Ryan White- funded
programs.
4. Describe your experience in performing audits involving
Diversion
o
Duplicate discounts
o
Contract pharmacy oversight
o
C. Qualifications and Experience of Key Staff (20 Points)
1. Identify key individuals to be assigned to this project and include the function
and/or responsibility of each identified individual.
2. Provide a copy of their resumes.
3. Include experience summaries emphasizing:
340B compliance
o
Healthcare auditing
o
Federal program regulations
o
D. Cost Proposal (25 Points)
Cost proposals will be evaluated based on reasonableness, completeness, and
overall value to DKPH.
1. Submit a fixed annual cost for all services outlined in the Scope of Work.
2. Provide pricing for the base year and four (4) optional renewals
3. This contract will consist of a base year and four (4) optional renewal periods,
exercised at the sole discretion of DKPH.
Proposals submitted in response to this RFP will be evaluated and scored, in accordance
with the criteria outlined below, by an evaluation committee established by the client.
Criteria Points
Approach 25
Qualifications and Experience of the Firm(s) 30
Qualifications and Experience of Key Staff 20
Cost 25
Highest Possible Score 100
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

3.0 SUBMISSION REQUIREMENTS
RFP Number: 26-2013-RFP11, External Audit Services for Ryan White 340B
Program
Pre-Bid Conference: N/A
Questions Due: Tuesday, May 12, 2026, at 2:00 pm EST
Proposal Due Date: Thursday, May 21, 2026, at 2:30 pm EST
Proposals are only accepted via email at: DPH-DCBOHpurchasing@dph.ga.gov
All submissions are due at the location specified above no later than the date and time
specified herein. The RFP package must include detailed information relative to Request
for Proposal Process and Selection Criteria, as required. The Submission Coversheet
included as page two (2) of this RFP and Exhibits B-G must be attached and must be
signed by a person authorized to legally bind the company.
4.0 EVALUATION
DKPH evaluation committee will evaluate each proposal properly submitted in accordance
with the instructions of this solicitation and within the timeframe specified. DKPH at its
sole discretion determines the criteria and process whereby proposals are evaluated and
awarded. No damages shall be recoverable by any challenger as a result of the
determinations or decisions by DKPH.
Contract award will be made to the Contractor that submits the proposal considered most
advantageous to DKPH based on the process and the evaluation criteria set forth below.
Proposals that are deemed to be responsive will be submitted to the evaluation committee
for review. Proposals that are deemed to be non-responsive will not be evaluated or
considered for award.
DKPH reserves the right to develop a competitive range. The competitive range is defined
as a group of competitive negotiations, as determined during the evaluation process,
consisting of those proposals that are considered to have a reasonable chance of being
selected for an award and who are, therefore, chosen for additional discussion and
negotiations. Proposals not in the competitive range are given no further consideration.
DKPH reserves the right to evaluate proposals on the non-price related criteria only.
Proposals that do not meet at least 70% of the non-price points possible may be eliminated
from further consideration. Proposals that do not contain pricing information will not be
considered for an award.
Auditor
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

5.0 SUPPLEMENTAL INFORMATION
Cost Proposal
The DeKalb County Board of Health provides a fee-for-service payment. No upfront
payment or deposit will be provided. The contractor is required to itemize invoices for
services and submit them to DKPH upon completion and inspection of the project.
Please submit your cost proposal in detail for both the daily/routine rate and the on-
demand/non-routine rate. Depending on the final budget, some elements may need to be
modified or eliminated. Your cost proposal must be included in your submission to be
considered for the award.
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

TERMS AND CONDITIONS ___________________________________________________
1. CONTRACT: The request for proposal invitation, terms and conditions, the specifications
and the proposal received form the contract and they shall be fully part of the contract, as if
thereto attached, or therein repeated. These documents represent the entire agreement between
the successful vendor and DKPH and supersede any prior discussions or negotiations,
representations, or agreements, either written or oral. Contracts, if awarded, will be awarded
to responsible proposers whose proposals will be most advantageous to DKPH, cost and other
factors considered. The determination will be solely at the discretion of DKPH.
Based upon the availability of funding and the assumption of satisfactory performance by the
responders awarded the initial contract, it is the intent of DKPH to enter into a series of one-
year renewable contracts. The contract shall not bind, nor purport to bind, DKPH for any
contractual commitment in excess of the original contract period, which is anticipated to be
upon execution.
In the event that DKPH exercises the right to renew, all terms, conditions, and specifications
of the original contract, as amended, shall remain the same and apply during the extension
period, a period not less than one year or no more than four years, in duration. If an extension
option is exercised, such shall be accomplished in writing between the contractor and DKPH's
Purchasing.
2. DKPH reserves the right to reject or accept any or all proposals and to waive informalities,
minor irregularities and technicalities in proposals received, whichever is deemed to be in the
best interest of DKPH, and to re-advertise.
3. DKPH may accept any items or group of items of any proposal unless the proposer
qualified his proposal by specific limitations.
4. COMPLETION: The Offeror shall read the proposal carefully, complete all entries, and
submit all documents or information requested. Failure to do so may result in rejection of the
proposal.
5. CONTRACT RENEWAL: After the initial contract term, DKPH reserves the right to
renew the contract for four (4) additional years if the vendor and DKPH mutually agree.
Renewing the contract would imply doing so under the same terms and conditions unless
proposed changes are mutually agreed upon by both parties.
6. FUNDING: If for the term of this contract, DKPH for any reason, fails to appropriate funds
for these services, DKPH will notify the vendor immediately and will no longer be obligated
under the contract.
7. EXCEPTIONS: Proposals meeting the requirements of this document shall be considered.
Offerors taking exception to any of the terms, conditions or offering substitutions shall state
these exceptions plainly on the Exceptions Page of this document.
8. DEVIATIONS to any/all requested options in this proposal are subject to approval by
DKPH prior to any resultant award.
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program

9. QUANTITIES: Unless otherwise noted, any quantities provided for this Request for
Proposal are estimated volume and do not represent a purchase contract quantity. DKPH
reserves the right to purchase quantities that are fewer, greater, or even none for the line items
presented based on needs at given times during the period of this pricing contract. DKPH
reserves the right to not consider a proposal if a service charge, minimum dollar, or minimum
quantity is applied.
10. OFFER TIMELINE: Offeror agrees to hold their offer open for acceptance by DKPH for
no less than ninety (90) days from the CSP response date and time.
11. COMPLIANCE: Under this contract, DKPH Procurement Supervisor will have the
responsibility to ensure compliance with contract requirements, such as but not limited to
acceptance and inspection of equipment and services provided.
12. UNDERSTANDING: Offeror, by making his/her proposal, represents that he/she has read
and understands the request for proposal.
.
13. CONTRACT AND PURCHASE ORDER: DKPH limits its purchases through the use of
properly approved and authorized contracts and purchase orders. The successful vendor must
be able to accept purchase orders via email (preferred) or facsimile (FAX). Therefore, the
contract number or purchase order number shall appear on ALL itemized invoices to ensure
payment.
14. Any contracts or agreements signed by any DKPH employee other than the District Health
Director or their designee is considered null and void.
15. INVOICING: The vendor shall submit itemized invoices within a timely manner during
DKPH's fiscal year in which the items were purchased. Invoices shall indicate the vendor
contract number with DKPH along with the purchase order number, if applicable. Invoices
shall be issued only for items received. Payment shall not be due until the invoice(s) are
submitted after delivery of services or product. Payments will be made within thirty (30) days
of receipt of an accurate, non-disputed invoice.
All invoices must be e-mailed to the Program Manager and/or
DCBOHAPINVOICES@dph.ga.gov. Invoices will be accepted and honored in accordance
with the finalized budget. All deliverables under the terms of this contract are due prior to the
release of final payment.
TAX EXEMPTION: DKPH, by law, is exempt from most taxes. Offeror to retain on file a
copy of a tax-exempt form submitted by DKPH. Offeror is encouraged to allow for an
automated tax exemption, not requiring the department buyer to request exemption. Do not
include tax in your bid totals. If awarded contract, Offeror may obtain a copy of DKPH Tax
Exemption Certificate by contacting DKPH Purchasing Department.
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Solicitation No. 26-2013-RFP11
External Audit Services for Ryan White 340B Program