External Audit Services
| Agency: | City of West Haven |
|---|---|
| State: | Connecticut |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 9, 2026 |
| Due Date: | Feb 26, 2026 |
| Solicitation No: | 2026-30 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-30
|
| Bid Title: |
External Audit Services
|
| Category: | City Bids & Solicitations |
| Status: | Open |
|
Attachment Preview
City of West Haven
Request for Proposal # 2026-30
External Audit Services
PROJECT SUMMARY
The City and Board of Education (herein referred to as “City”, collectively) of West Haven,
Connecticut is requesting proposals from qualified firms of certified public accountants, in
accordance with the provisions of the Connecticut General Statutes, to express an opinion on the
fair presentation of its basic government-wide financial statements (annual, Federal, and Single),
including all component units of the City of West Haven.
In accordance with the City of West Haven Charter, The City is requesting proposals from
qualified independent Certified Public Accounting Firms to audit its financial statements for
three fiscal years, year ending June 30, 2026, Year ending June 30, 2027, and year ending June
30, 2028. At its sole discretion, the City of West Haven may cancel any year with written notice.
The respondent selected must have an office located within the State of Connecticut, and resident
staff must be able to offer the full range of auditing services required by the Request for
Proposals.
PROJECT TIMELINE
The expected start date will be July 01, 2026. There may be a transition period with the current
audit company prior.
SUBMISSION INSTRUCTIONS
Pre-Bid Meeting Required No
Pre-Bid Meeting Location
Pre-Bid Meeting Date & Time
Mandatory Walkthrough of Site No
Site Location
Site Location Date & Time
Information Period Closing Date and Time 02/23/26 12:00 PM
Solicitation Closing Date 02/26/26 12:00 PM
Bid Opening Location Procurement Office, 355 Main Street, 3RD
Floor, West Haven, CT 06516
Advertising Location(s) New Haven Register, City Website
Respondents are required to submit One (1) original and three (3) copies in a sealed envelope.
Proposals received after this time and date specified above will be rejected. No oral, telephonic,
emailed, or faxed corrections, deletions, or additions to any response shall be accepted. The City
reserves the right to reject any or all responses, and to waive any or all formalities in connection
with this request. Proposals which do not incorporate our requested format, including quoting
items as described, will not be considered. Unless otherwise stated in the solicitation. No
alternate responses will be considered unless alternate responses are specifically requested by the
city. The City reserves the right to award multiple vendors under this solicitation.
A response to this solicitation does not permit the City to award a contract, to pay any costs
incurred in the preparation of a response to this request, or to procure the city contract for
services, supplies or equipment. The City will not reward any contractor who is not qualified
under applicable Federal, State and local laws and regulations.
Questions regarding this solicitation should be emailed to Kathy Chambers. Telephone or oral
questions will not be accepted. (kchambers@westhaven-ct.gov).
An Affirmative Action/Equal Opportunity Employer, Minority/Women's Business Enterprises are
encouraged to apply. This contract is subject to state set-aside and contract compliance
requirements. If the Affirmative Action Plan or Set Aside plan is not approved prior to the award
of a construction contract, the City of West Haven will then need to retain 2% per month of the
total contract value until the contractor has submitted an approved affirmative action plan to
CHRO and CHRO has granted approval.
INQUIRIES FOR CLARIFICATION
The city will not respond to the Respondent(s) request(s) for oral interpretation and/or
clarification of the Solicitation Specifications for any reason. The city will respond to a
Respondent(s) written request(s) for interpretation and/or clarification of the Solicitation
Specifications. Questions regarding this solicitation should be emailed to Kathy Chambers.
Telephone or oral questions will not be accepted. (kchambers@westhaven-ct.gov). The email
should include in the subject line RFP/RFQ/ITB (i.e. 2025-00). The body of the email should
contain the question or clarification. Every interpretation made to a Respondent will be in the
form of an Addendum or Question & Answer to the Solicitation Documents.
ADDENDUMS TO THIS SOLICITAION
Any Addendum(s) to this solicitation document shall become part of the solicitation.
Respondents are required to check the city website for addendum(s). Each respondent shall be
bound by such addenda whether received/viewed by the respondent.
SOLICITATION PROTEST
Any Solicitation protest must be submitted in writing. Respondents may file a written protest of
the Solicitation results with the City's Purchasing Department. Protest must be submitted via
email, kchambers@westhaven-ct.gov.
The City will acknowledge receipt of a written protest. If the Purchasing Department
representative has not acknowledged receipt of the protest by the close of business on the
following days, please contact Kathy at the above phone number listed.
SCOPE OF SERVICES
Description of Government
General information about the city can be obtained on the City’s website,
www.cityofwesthaven.com.
Financial reports can be accessed through the Budgets & Reports section located on the Finance
Department page.
https://cityofwesthaven.com/162/Finance
Services
The City audit is to be performed in accordance with generally accepted auditing standards, the
standards set forth for financial audits in the U.S Government accountability Office's (GAO)
Government Auditing Standards (1994), the provisions of the federal Single Audit Act of 1984
(as amended in 1996) and U.S. Office of Management and Budget (OMB) Circular A-133,
Audits of States, Local Governments, and Non-Profit Organizations, and the provisions of
Sections 4-230 through 4-236 of the Connecticut General Statutes concerning the State Single
Audit Act and any other applicable/governing laws.
The City of West Haven uses all the funds included in the budget and the CAFR under general
ledger control, and account groups in its financial reporting. The city uses Tyler Technologies
MUNIS as its primary ERP system; Automatic Data Processing, Inc. (ADP) as its primary
payroll and benefits software; Quality Data Systems (QDS) as the City’s primary tax/assessment
software. Most City software platforms are SAAS solutions.
Financial statements will include the effect of any new Governmental Accounting Standards
Board Statements. The audit firm selected must provide an analysis of these statements well
before the implementation date and discuss modifications that will need to be made to the
present method of accounting and reporting on the city’s financial activities. In addition, the
audit firm must keep the Finance Director updated on a timely basis with all new accounting
guidelines through conferences and firm publications.
As part of the prior audits, the auditor prepared the government – wide financial statements and
related notes to those financial statements, Management and Discussion Letter, and working file
and updating of GASB 87, GASB 96, and GASB 101 schedules.
The city will provide the auditor with reasonable workspace. Auditors will also be provided with
reasonable access to a photocopier and scanner. The staff of the City of West Haven will provide
the following statements and schedules for the auditors to begin working which include but are
not limited to:
1. Adjusted Trial Balance for all funds
2. Detailed schedules of revenues and expenditures, expenses, accounts payable, accounts
receivable, and encumbrances
3. Detail of balance sheet and subsidiary account activity
4. Check registers for all funds
5. Bank reconciliation for all accounts
6. Detail of capital projects expenditures on a project to life basis
7. Analysis of accounts as requested
8. Investment activity schedules
9. Debt schedules
10. Fixed assets schedules
11. Payroll records
12. Tax collection schedules
13. Schedule of Compensated Absences
14. Latest Actuarial Reports
15. Completed EFS and Supporting Documents
16. Standard representation letters
17. Preparation of Audit Confirmation letters
18. List of State and Federal grants received during the year
All services not specifically mentioned in this request for proposals that are necessary to provide
the functional capabilities described by the auditor should be included in the Scope of Services.
Transition Period (If needed)
Between April and June, the awarded auditors for RFP #2025-54 External Auditing Services
will engage in transitional services to ensure a seamless transfer of responsibilities and alignment
with the City of West Haven’s financial reporting requirements. This period will involve
collaboration with the outgoing auditor, finance department, and key stakeholders to facilitate
knowledge transfer, review prior audit findings, and establish protocols for document access and
reporting expectations. The awarded auditors will familiarize themselves with the City’s
financial systems, internal controls, and compliance obligations while addressing any
outstanding audit-related matters. Additionally, initial planning meetings will be conducted to
outline audit timelines, required documentation, and coordination efforts with City staff to ensure
a smooth and efficient audit process for the upcoming fiscal year.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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