Exterior Painting at Palm Lake Village

INVITATION FOR BIDS (IFB)
RFP #26-003 for
EXTERIOR PAINTING & TILT WALL
SERVICES AT PALM LAKE VILLAGE
Pinellas County Housing Authority
11479 Ulmerton Road
Largo, FL 33778
MILESTONE DATE / TIME
Issue Date June 23, 2026
Prebid Meeting July 9, 2026, at 10 a.m. at Palm Lake Village
Deadline for Questions July 16, 2026, by 2:00 p.m. EST
Deadline for Answers July 17, 2026
Submission Deadline July 23, 2026, by 2:00 p.m. EST
SUBMISSION ADDRESS
Submit electronically to: Mle@pinellashousing.com
Email subject line: "IFB #26-003 Exterior Painting and Tilt Wall at Palm Lake Village"

TABLE OF CONTENTS
I. Project Summary 3
II. Notice of Intent to Receive Bids 5
III. Insurance 7
IV. Submission Requirements 11
EXHIBITS
Exhibit A Scope of Work
Exhibit B Bid Proposal Form and Schedule of Values
Exhibit C Bidder's Qualifications
Exhibit D Performance Bond sample
Exhibit E Form HUD 5369, Instructions to Bidders for Contracts, Public and Indian Housing Programs
Exhibit F Form HUD 5369-A, Representations, Certifications, and Other Statements
Exhibit G Form HUD 5370, General Conditions for Construction Contracts-Public Housing Programs
Exhibit H Certification of Acceptance, HUD Form 5370, General Conditions for Construction Contracts
Exhibit I Non-Collusive Affidavit of Contractor/Subcontractor
Exhibit J Sworn Statement Pursuant to Section 287.133(3)(a), on Public Entity Crimes
Exhibit K Contract Provisions-2 CFR 200.326 (bonding requirements)
Exhibit L Certification of Authorization to Execute Bid/Contract on Behalf of Company
Exhibit M Certification Regarding Debarment, Suspension and other Responsibility Matters
Exhibit N Certification Regarding Lobbying
Exhibit O Conflict of Interest Certification
Exhibit P Sample Contract
Page 2 of 12 ~ IFB 26-003

I. PROJECT SUMMARY
Project Name: Exterior Painting and Tilt Wall at Palm Lake Village (PLV)
1515 County Road One
Dunedin, FL 34698
Owner: Pinellas County Housing Authority
11479 Ulmerton Road
Largo, FL 33778-1602
Project Description: The project scope includes, but is not limited to, the following work
at PLV (see Scope of Work for details):
* Seal Tilt Walls
* Building Exterior Painting
* Community Center Exterior Painting
* Property Signage
Prebid Meeting: A non-mandatory pre-bid conference will be held at PLV on July 09,
2026, at 10:00 a.m. to observe the actual conditions of the site. Contractors or their
representatives are encouraged to be in attendance.
BID DUE DATE: Bid form and required documents are due from qualified bidders no
later than July 23, 2026 by 2:00 p.m..
Bid Submission ~ Each Bidder must submit the bid form and bid documents via email
to mle@pinellashousing.com
Email subject must state -
"IFB #26-003 - Exterior Painting and Tilt Wall at Palm Lake Village"
Any Bids received after the specified time and date will not be accepted. THERE WILL
BE NO EXCEPTIONS. A confirmation email acknowledging receipt of the bid will be
sent within one (1) hour of submission.
Questions and Addenda
Any questions pertaining to this IFB must be emailed to Mle@pinellashousing.com no
later than 2:00 P.M., EST on July 16, 2026. All addenda and questions and answers will
be published on PCHA's website and on the Housing Agency Marketplace:
* https://pinellashousing.com/departments/procurement/open_solicitations_and_bid_results.php
* https://ha.internationaleprocurement.com/
IMPORTANT NOTICE: The PCHA reserves the right to request additional information
and/or submission of documents concerning any and/or all proposals submitted. A
request for additional information will be emailed to the firm within 48 hours of the
deadline established by PCHA for submission of additional information. Firms are
strongly encouraged to be prepared to respond.
Page 3 of 12 ~ IFB 26-003

Bonding: A Performance Bond is required for this Project.
Liquidated Damages: $100 per day ~ See details in Exhibit A
Proposals shall be prepared in accordance with instructions contained within this RFP
and shall remain valid for 90 days. PCHA reserves the right to reject any or all proposals
if such action is in the best interest of PCHA and to waive any and/or all informalities and
minor irregularities. PCHA reserves the right to cancel this solicitation for any reason it
deems is in the best interest of the agency.
This solicitation and all related documents (addenda, notices of decisions, etc.) are
posted on PCHA's website:
https://pinellashousing.com/departments/procurement/open_solicitations_and_bid_resul
ts.php
and the Housing Agency Marketplace: https://ha.internationaleprocurement.com/. Firms
are responsible for checking PCHA's website for addenda and updates to this solicitation.
Page 4 of 12 ~ IFB 26-003

INVITATION FOR BID # 26-003
Exterior Painting and Tilt Wall at Palm Lake Village
II. NOTICE OF INTENT TO RECEIVE BIDS
The Pinellas County Housing Authority (PCHA) formally requests competitive bids
from qualified, responsible, licensed contractors interested in performing exterior
painting and tilt wall at Palm Lake Village Apartments located at 1515 County Road
One, Dunedin, FL 34698.
SECTION A
A-1 Type of Contract
PCHA contemplates the award of a firm fixed price contract resulting from this
solicitation.
A performance bond will be required with the execution of a contract. See Exhibit D
for Performance bond sample form.
SECTION B
B-1 Overview of Project
Palm Lake Village Apartments consists of 475 dwelling units consisting of 409 one
bedrooms and 66 two bedrooms.
B-2 Scope of Work
Furnish all labor, materials, and equipment necessary to perform exterior painting and
tilt wall as detailed in the scope of work located in Exhibit A.
SECTION C
C-1 Contract Award
A contract shall be awarded in accordance with the terms of Form HUD 5369,
Instructions to Bidders for Contracts, Public and Indian Housing Programs, attached
hereto as Exhibit A, and its Procurement Policy. The Executive Director shall make a
final recommendation to the Board of Commissioners. The Board of Commissioners
will make the final selection of the firm to be awarded the contract. A contract will be
awarded to the Bidder whose bid best meets the needs and requirements of PCHA
for the best value. Failure to meet the threshold requirements may result in rejection
of the bid. PCHA reserves the right to reject any and all bids, to award one or more
contracts or no contract.
Page 5 of 12 ~ IFB 26-003

SECTION D
D-1 Acceptance of Bids
Bid must be emailed to mle@pinellashousing.com , no later than the bid submission
time and date. Bids submitted after the designated date and hour will not be accepted
for any reason.
PCHA reserves the right to accept or reject any or all Bids, to take exception to these
IFB specifications or to waive any irregularities and/or informalities. Bidder may be
excluded from further consideration for failure to comply fully with the specifications of
this IFB. PCHA also reserves the right to reject the Bid of any Bidder who has
previously failed to perform properly, or to complete on time, contract(s) of a similar
nature; who is not in a position to perform the contract, or who habitually and without
just cause neglected the payment of bills or otherwise disregarded its obligations to
subcontractors, providers of materials, or employees.
D-2 Confidential Material
Any material submitted by a Bidder that is to be considered as confidential must be
clearly marked as such. In accordance with Florida Statutes, Chapter 119 regarding
Public Records, all bids are subject to public inspection.
D-3 Financial Statements
The Bidder may be requested to submit current financial statements. Furthermore,
the Bidder shall disclose any past or current litigation to which it is a party and the
amount in controversy or potential liability.
D-4 Withdrawal of Bids
Bids may be withdrawn on a written request dispatched via email to
mle@pinellashousing.com . Negligence on the part of the Bidder in preparing its Bid
confers no right of withdrawal or modification of its bid after the due date and time
specified herein.
D-5 Incurring Costs
PCHA is not liable for any costs incurred by any Bidder prior to issuance of a Notice
to Proceed. In general, no pre-contract costs will be paid to the successful Bidder.
All costs incurred in the preparation and presentation of Bid shall be wholly borne by
each Bidder. All supporting documentation and manuals submitted with each Bid will
become the property of PCHA unless otherwise indicated by the Bidder at the time of
submission.
Page 6 of 12 ~ IFB 26-003

D-6 Ineligible Contractors
PCHA is prohibited from making any awards to contractors or accepting as
subcontractors any individuals or firms that are on the GSA List of Parties Excluded
from Federal Procurement and Non-procurement Programs.
D-7 Award of Contracts
A contract shall be awarded according to the criteria specified herein, provided the bid
is in the best interest of PCHA. The Bidder to whom an award is made will be notified
at the earliest practical date.
SECTION E
E-1 Insurance
The successful Bidder shall be required to furnish original Certificates of Insurance
evidencing the required coverage to be in force on the date of the Contract, and
Renewal Certificates of Insurance, or a copy of the policy, if the coverage has an
expiration or renewal date occurring during the term of this Contract or extensions
thereof. The receipt of any certificates does not constitute agreement by PCHA that
the insurance requirements in the Contract have been fully met or that the insurance
policies indicated on the certificates comply with all Contract requirements. The
insurance policies shall provide for thirty (30) days prior written notice to be given to
PCHA in the event coverage is substantially changed, canceled, or non-renewed.
The Bidder shall require all subcontractors to carry the insurance required herein, or
the Bidder may provide the coverage for any or all subcontractors, and, if so, the
Certificate of Insurance or copy of the policy submitted shall so stipulate.
The Bidder and all subcontractors agree that insurers shall waive their rights of
Subrogation against the Pinellas County Housing Authority.
The Bidder expressly understands and agrees that any insurance or self insurance
programs maintained by the Pinellas County Housing Authority shall apply in excess
of and not contribute with insurance provided by the successful Bidder and
subcontractors under the Contract.
(a) The successful Bidder shall procure and maintain at its sole cost and expense
for the duration of this Contract, insurance against claims for injuries to persons
or damages to Properties which may arise from or in connection with the
performance of the work hereunder by Bidder, its agents, representatives,
volunteers, employees, or subcontractors. Bidder acknowledges that it has
familiarized itself with the extent and scope of work to be performed and
certifies that its insurance policies provide coverage for losses that might arise
from the types of hazards to be found herein.
Page 7 of 12 ~ IFB 26-003

1. Bidder's insurance coverage shall be primary and noncontributory with
respect to PCHA, its officials, employees, and volunteers.
2. To the extent that subcontractors may be used, Bidder shall include all
subcontractors as Additional Insured under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All
coverages for subcontractors shall be subject to all of the requirements
stated herein.
3. Certificates of insurance and endorsements shall be furnished to PCHA
and approved by PCHA before services are furnished. PCHA must be
named as an "Additional Insured".
4. The following standard insurance policies shall be required:
i. Commercial General Liability Policy
ii. Workers' Compensation Policy
iii. Automobile Liability
5. Approval, disapproval, or failure to act by PCHA regarding any insurance
supplied by Bidder shall not relieve Bidder of full responsibility or liability
for damages and accident as set forth in the contract documents.
Neither shall the bankruptcy, insolvency, or denial of liability by the
insurance company exonerate Bidder from liability.
(b) The following requirements are applicable to all policies:
1. Commercial General Liability and Workers Compensation insurance
shall be written by a carrier with an A-VII or better rating in accordance
with current A.M. Best Key Rating Guide.
2. Only insurance carriers licensed or duly authorized to do business in the
State of Florida will be accepted.
3. Only deductibles applicable to property damage are acceptable; if
applicable they must be shown on the certificate of insurance and
approved by PCHA.
4. "Claims made" policies will not be accepted.
5. PCHA, its officers, employees, and volunteers are to be added as
"Additional Insured" to all required policies. The coverage shall contain
no special limitations on the scope of protection afforded to PCHA, its
officials, employees, or volunteers.
6. Each insurance policy shall be endorsed to state that coverage shall not
be suspended, voided, canceled, non-renewed or reduced in coverage
or in limits except after thirty (30) days prior written notice to PCHA.
7. Upon request, certified copies of all insurance policies shall be furnished
to PCHA.
Page 8 of 12 ~ IFB 26-003

(c) COMMERCIAL GENERAL LIABILITY INSURANCE. The following
Commercial General Liability Insurance is required:
1. Minimum Limits of $500,000 per Occurrence with an annual Aggregate
of $2,000,000 for Bodily Injury, Personal Injury and Property Damage.
2. Coverage shall be provided for premises/operations and
product/completed operations hazards.
3. The ISO Commercial General Liability Policy form (Acord 25 2009/09)
or broader with no deletions of coverage. Any exclusions, changes or
limitations of coverage must be submitted with Contractor's written bid
and must be approved by the PCHA risk manager.
(d) WORKERS' COMPENSATION INSURANCE. The following Workers'
Compensation is required:
1. Minimum Employer's Liability limits of:
(a) By Accident - Florida Statutory Limit
(b) By Disease - Florida Statutory Limit
2. A waiver of subrogation in favor of PCHA must be endorsed to the policy.
3. "Florida," must appear in item 3A of the declarations page of item 3C
must contain the following: "All states except those in Item 3A and the
state of NV, ND, OH, WA, WV, and WY.
(e) AUTOMOBILE LIABILITY. The following Automobile Liability Insurance will be
required:
1. On Owned, Non-owned or Hired motor vehicles used on the site or in
connection therewith, a minimum Combined Single limit of $500,000,
each Accident for Bodily Injury and Property Damage.
2. PCHA, its officers, employees, and volunteers, shall be added as
"Additional Insured".
3. Insurance Services Office Business Auto coverage form (Acord 25
2009/09) or broader with symbol 1, "any auto" shown in the Covered
Autos portion of the declarations page.
4. PCHA, its officers, employees, and volunteers, shall be added as
"Additional Insured".
5. There shall be no special limitations regarding the scope of protection
afforded to PCHA, its officials, employees, or volunteers.
Page 9 of 12 ~ IFB 26-003

(f) CERTIFICATES OF INSURANCE. All Certificates of Insurance shall have the
following:
Certificates of Insurance shall be prepared and executed by the insurance
company or its authorized agent, and shall contain provisions warranting the
following:
1. The company is authorized to do business in the State of Florida.
2. The insurance set forth by the insurance company is written on forms,
which have been approved by the Florida State Board of Insurance or
ISO.
3. Sets forth all endorsement and insurance coverages according to
requirements and instructions contained herein.
4. Shall specifically set forth the notice of cancellation, termination, or
change in coverage provisions to PCHA.
5. Original endorsements affecting coverage required by this section shall
be furnished with the certificates of insurance.
(g) VERIFICATION OF COVERAGE. The following requirement pertains to all
Certificates of Insurance. Bidder shall furnish PCHA with certificate of
insurance and with original endorsements effecting coverage by this clause.
The certificates and endorsements for each policy are to be signed by a person
authorized by that insurer to bind coverage on its behalf and written on forms
which have been approved by the Florida Department of Insurance or
Insurance Services Office. They must set forth all coverage and deductibles
as well as the notice of cancellation, termination or change in coverage
provisions to PCHA according to requirements and instructions contained
herein. Certificates of Insurance (or certified copies of policies) and any
required endorsements shall be furnished to and approved by PCHA before
work commences. PCHA reserves the rights to require complete, certified
copies of all required insurance policies at any time.
E-2 Indemnification
The successful Bidder will be required to protect, defend, indemnify, keep, save, and
hold PCHA, its officers, officials, employees and agents, free and harmless from and
against any and all liabilities, losses, penalties, damages, settlements, environmental
liability, costs, charges, professional fees or other expenses or liabilities of every kind,
obligations, actions, suits, judgments of settlements, proceedings of causes of action
of every kind, nature and character (collectively, "Claims") in connection with or arising
directly or indirectly out of the acts or omissions and/or the performance thereof by the
successful Bidder, its officers, officials, agents, employees, and subcontractors,
including, but not limit to, the enforcement of, the indemnification provision. The
Page 10 of 12 ~ IFB 26-003