Exterior Building and Window Washing Services

INVITATION TO BID
Bid Number: 252607
Bid Title: Exterior Building Cleaning and Window Washing Services
Bids will be accepted until May 14, 2026, at 12:00 P.M. CST
Bids Will Be Publicly Opened: May 14, 2026, at 2:00 P.M. CST
Bid Release Date: April 28, 2026
INSTRUCTION TO BIDDERS
It is the bidder's responsibility to read entire bid including contractor's license requirements.
INSTRUCTION TO BIDDERS
1. Bids will be accepted until May 14, 2026, at 12:00 P.M. CST. Bid must be submitted to:
Baton Rouge Community College, 7515 Jefferson Highway #326, Baton Rouge, LA
70806. Baton Rouge Community College (BRCC) will open all timely submitted sealed
bids at its office located at Magnolia Library Building, Dumas Room, 201 Community
College Drive, Baton Rouge, LA 70806, on May 14, 2026, at 2:00 p.m., in response to
this Invitation to Bid. At 2:00 p.m., all Bids will be publicly opened and read aloud.
2. To ensure consideration of your Bid, all Bid Packages and addenda shall be returned in
an envelope or package clearly marked with the Bid title, Bid opening date and the Bid
number. Baton Rouge Community College, 7515 Jefferson Highway #326, Baton Rouge,
LA 70806 on or before May 14, 2026, at 12:00 p.m. CST. Drop off location opens at 9:00
am. DO NOT FAX OR EMAIL YOUR BID.
3. All bid prices and information shall be typed or written in ink. Any corrections,
erasures, or other forms of alteration to prices should be initialed by the Bidder.
4. Payment will be made within thirty (30) days after receipt of invoice, delivery, and
authorized inspection and acceptance, whichever occurs last. Delinquent payment
penalties are mandated and governed by Louisiana R.S. 39:1695.
5. Bids submitted are subject to provisions of the laws of the State of Louisiana including,
but not limited to, La. Title 39: 1551-1736, Chapter 17; Purchasing Rules and
Regulations (Title 34 of the Louisiana Administrative Code); Executive Orders; and the
terms conditions, and specifications listed in this solicitation.
6. Bids shall be signed by a person authorized to bind the vendor in accordance with
L.R.S. 39:1594.
7. By signing this Invitation to Bid, the Bidder certifies compliance with all Instructions to
Bidders, terms, conditions, and specifications and further certifies that this Bid is made
without collusion or fraud.
8. By signing and submitting any bid for $25,000 or more, the bidder certifies that their
company, any subcontractors, or principals are not suspended or debarred by the
General Services Administration (GSA) in accordance with the requirements in "Audit
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Requirements in Subpart F of the Office of Management and Budget's Uniform
Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards" (Formerly OMB Circular A-133). A list of parties who have been suspended
or debarred can be viewed at www.sam.gov .
Signature of Authorized Bidder: Company:
(Shall be signed and dated) (Typed or printed)
Name Address:
(Typed Or Printed)
City, State, Zip
Payment Terms: Telephone No.
Email Address: Fax No.
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STANDARD TERMS AND CONDITIONS
1. Bid form.
All written Bids shall be submitted on the Bid Forms provided and in accordance with the Bid
package and properly signed. Bids submitted in the following manner will not be accepted:
A. Bid Instructions and Bid Forms contain no signature indicating intent to be bound;
B. Bid filled out in pencil;
C. Bid not submitted on BRCC's standard Bid Package and Bid Form.
D. Telegraphic or facsimile bids.
2. Receipt of Bids.
Bids shall be received at the address specified in this Invitation prior to Bid opening time in order
to be considered. Entire Bid Packages shall be returned. Bidder is solely responsible for ensuring
that its courier service provider makes inside deliveries to the physical location specified. BRCC
is not responsible for any delays caused by the bidder's chosen means of bid delivery. BRCC is
not responsible for late deliveries that make use of BRCC's interoffice mail service.
3. Bid Opening.
Bidders may attend the Bid opening, but no information or opinions concerning the ultimate
contract award will be given at the Bid opening or during the evaluation process. Bids may be
examined within 72 hours after Bid opening. Information pertaining to completed files may be
secured by visiting the BRCC Purchasing Department during normal working hours.
Unsuccessful bidders submitting a response to the solicitation will be provided with a copy of the
tabulated results by providing a self-addressed stamped envelope with the original bid package.
4. Withdrawal of Bids.
A bidder may only withdraw a bid within forty-eight (48) hours after a bid opening, excluding
Saturdays, Sundays and legal holidays, for good cause as for patently obvious, unintentional, and
substantial mechanical, clerical, or mathematical errors, or errors of unintentional omission of a
substantial quantity of work, labor, material or services made directly in the compilation of the
bide.
5. Standards of Quality.
Any product or services bid shall conform to all applicable federal and state laws and regulations
and the specifications contained in the solicitation. Objections to the specifications or bid
conditions shall be filed in writing and received by the BRCC Purchasing Department at least five
(5) days prior to the date of the bid opening.
6. New Products.
Unless specifically called for in the Invitation, all products for purchase shall be new, never
previously used, and the current model and/or packaging. No remanufactured, demonstrated,
used or irregular product will be considered for purchase unless otherwise specified in the
solicitation. The manufacturer's standard warranty will apply unless otherwise specified in the
Invitation.
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7. Contract Period
This contract period is for twelve (12) months starting from date of award or a specified start
date. Upon agreement of BRCC and the contractor, a term contract may be extended for two (2)
additional twelve-month periods at the same prices, terms and conditions. In such cases, the total
contract cannot exceed thirty-six (36) months.
8. Prices & Delivery.
Unless otherwise specified by BRCC in the Invitation, bid prices shall be complete, including
transportation prepaid by Bidder to destination and firm for acceptance for a minimum of 45
days. Prices are to be bid on unit of measure requested, per roll, per reel, per carton, per gallon,
etc., as specified in the Invitation. If accepted, prices shall be firm for the contractual period.
Bids other than Platform Delivery F.O.B. destination may be rejected. Platform Delivery FOB
Destination means the successful bidder shall deliver and unload purchased items to the dock of
the designated point of receipt. All cartage, drayage, packaging, handling, palletizing, etc. shall
be included in the Bid price. Include a packaging list that includes the purchase order number
with each shipment.
Bids may be rejected if the delivery time indicated is longer than that specified in the Invitation.
9. Taxes.
Vendor is responsible for including all applicable taxes in the Bid Price. BRCC is exempt from
all state and local sales and use taxes.
10. Award.
A purchase order or contract will be awarded to the Bidder who has provided a responsive and
responsible Bid at the most favorable Bid Price as determined by the signed Bid Form.
BRCC reserves the right to award items separately, grouped or on an all-or-none basis and to
reject any or all Bids and waive any informalities. The purchase order or contract, faxed, mailed,
or delivered to the successful bidder is the official authorization to render services.
11. Invoices.
Invoices shall be mailed to Baton Rouge Community College, Accounts Payable, 201
Community College Drive, Baton Rouge, Louisiana, 70806 or forwarded by email to
accountspayable@mybrcc.edu. The invoice shall refer to the delivery ticket number, delivery
date, purchase order number, quantity, unit price, and delivery point. A separate invoice for each
order delivered and accepted shall be submitted by the contractor in duplicate. Invoices shall
show the amount of any cash discount and shall be submitted on the contractor's own invoice
form. Payment will be made on the basis of the unit price as listed in the purchase order/contract.
Such price and payment will constitute full compensation for furnishing and delivering the
contract commodities or services. Invoice pricing must match bid pricing structure.
12. Purchase Order/Contract Cancellation for Cause.
BRCC has the right to cancel any contract, in accordance with its purchasing rules and
regulations, for cause, including but not limited to, the following:
(1) Failure to deliver within the time specified in the contract;
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(2) Failure of the product or service to meet specifications, conform to sample quality or
to be delivered in good condition;
(3) Misrepresentation by the contractor;
(4) Fraud, collusion, conspiracy or other unlawful means of obtaining any contract with
BRCC;
(5) Conflict of contract provisions with constitutional or statutory provisions of state or
federal law;
(6) Any other breach of contract.
13. Termination of the Purchase Order/Contract.
Termination for Convenience: BRCC may terminate the contract at any time by giving
thirty (30) days' written notice to the Contractor of such termination or by negotiating
with the Contractor an effective date. The Contractor shall be entitled to payment for
deliverables in progress, to the extent work has been performed satisfactorily.
Termination for Cause: The State may terminate this contract for cause based upon the
failure of the Contractor to comply with the terms and/or conditions of this contract;
provided that the State shall give the Contractor written notice specifying the Contractor's
failure. If within 15 days after receipt of such notice, the Contractor shall not have either
corrected such failure and thereafter proceeded diligently to complete such correction,
then the State, may at its option, place the Contractor in default and this contract shall
terminate on the date specified in such notice. The Contractor may exercise any rights
available to it under Louisiana law to terminate for cause upon the failure of the State to
comply with the terms and conditions of this contract; provided that the Contractor shall
give the State written notice specifying the State's failure.
14. Termination for Non-Appropriation of Funds.
The continuance of the contract is contingent upon the appropriation of funds to fulfill the
requirements of the contract by legislature. If the legislature fails to appropriate sufficient monies
to provide for the continuation of the contract, or if such appropriation is reduced by the veto of
the Governor or by any means provided in the appropriations act or Title 39 of the Louisiana
Revised Statutes of 1950 to prevent the total appropriation for the year from exceeding revenues
for that year, or for any other lawful purpose, and the effect of such reduction is to provide
insufficient monies for the continuation of the contract, the contract shall terminate on the date of
the beginning of the first fiscal year for which funds are not appropriated.
15. Default of Contractor.
Failure to deliver within the time specified in the Bid will constitute a default and may cause
cancellation of the contract. Where BRCC has determined the contractor to be in default, BRCC
reserves the right to purchase any and all products or services covered by the contract on the open
market and to charge the contractor with the cost in excess of the contract price. Until such
assessed charges have been paid, no subsequent Bid from the defaulting contractor will be
considered.
16. Order of Priority.
In the event there is a conflict between the Instructions to Bidder or Standard Terms and
Conditions, the Standard Term and Conditions shall govern.
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17. Applicable Law.
All contracts shall be construed in accordance with and governed by the laws of the State of
Louisiana.
18. Terms and Conditions.
This solicitation contains all terms and conditions with respect to the commodities herein, any
vendor contracts, forms, terms or other materials submitted with bid may cause bid to be rejected.
19. Increase/Decrease Clause.
The quantities listed herein are estimated to be the amount needed. In the event a greater or lesser
quantity is needed, the right is reserved by BRCC to increase or decrease the amount, at the until
price stated in the contract.
20. Claims of Controversies.
Any claim or controversies arising out of this contract shall be resolved by the provisions of La.
R.S. 39:1671-1673.
21. Equal Opportunity.
By submitting and signing the Bid, Bidder agrees that he will not discriminate in the rendering of
services to and/or employment of individuals because of race, religion, sex, age, national origin,
handicap or disability. Bidders shall keep informed of and comply with all Federal, State and
local laws, ordinances and regulations which affect their employees or prospective employees.
22. Non-Exclusivity Clause.
This agreement is non-exclusive and shall not in any way preclude BRCC from entering into
similar agreements and/or arrangements with other vendors, or from acquiring similar, equal or
like goods and/or services from other entities or sources including state contracts.
23. Scope of Work Inclusions.
The Contractor shall include all labor, material and equipment required to produce a completed
service or installation which is acceptable to BRCC.
Contractor shall furnish all necessary permits, licenses and certifications as may be required for
the performance of the services required.
Contractor is responsible and shall clean up and remove from any premises where the services are
performed all debris resulting from his work and shall see that BRCC's premises and items
furnished are left in good order, clean and properly installed.
24. Purpose.
The purpose of this contract is to provide the specified services. The terms and conditions of this
specification are incorporated into and an essential part of the services. The contractor shall
perform all services in a safe manner, in a manner to conform to the highest standard of good
trade practices, in accordance with applicable laws and regulations and in accordance with
manufacturer's performance specifications.
25. Insurance and Indemnity.
See Exhibit A
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26. Pre-Bid Inspections.
SEE BELOW REQUIREMENTS FOR THE MANDATORY PRE BID MEETING
MANDATORY PRE BID MEETINGS WILL BE HELD AT THE FOLLOWING
LOCATIONS ON THE DATES SPECIFIED BELOW:
May 05, 2026
Campus Address Time Comments
Mid-City 201 Community College Dr. 9:00am Introduction and
Baton Rouge, La. 70806 Prompt Self Site
Walk
Port Allen 3023 Rosedale Rd. Port Allen, 10:00am Rolling Schedule -
La. 70767 Self Site Walk
Acadian 3250 N. Acadian Baton Rouge, 11:45am Rolling Schedule -
La. 70805 Self Site Walk
Ardendale 2115 Lobdell Blvd. Baton Rouge, 12:15pm Rolling Schedule -
La. 70806 Self Site Walk
Central 10700 Hooper Rd. Baton Rouge, 1:00pm Rolling Schedule -
La. 70818 Self Site Walk
Jackson 3337 Hwy. 10 Jackson, La. 70748 2:00pm Rolling Schedule-
Self Site Walk
BIDS SHALL BE ACCEPTED ONLY FROM THOSE BIDDERS THAT ATTEND ALL
OF THE MANDATORY PRE BID MEETINGS IN THEIR ENTIRETY.
BIDDERS MUST ATTEND PRE BID MEETINGS AT ALL SITES. Bidder is responsible for
inspecting any site required for the services and have acquainted themselves with all of the
conditions under which the work will be performed. No additional compensation will be granted
because of unusual difficulties which may be encountered in the execution of the work or
services.
27. BRCC Inspection.
All work and services performed under this contract shall be subject to inspection by BRCC, its
staff or a specialist designated by BRCC to ensure compliance with all terms and conditions of
this contract at BRCC's expense.
In the event services are rejected as unsatisfactory or failing to comply with all terms and
conditions or this contract, the successful Bidder shall redo the work at its sole cost and expense,
or the contract may be cancelled at the option of BRCC
28. Signature Authority.
ATTENTION: R.S. 39:1594(C)(4) REQUIRES EVIDENCE OF AUTHORITY TO SIGN AND
SUBMIT BIDS TO THE STATE OF
LOUISIANA. YOU MUST INDICATE WHICH OF THE FOLLOWING APPLY TO THE
SIGNER OF THIS BID.
PLEASE CIRCLE ONE.
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1. THE SIGNER OF THIS BID IS EITHER A CORPORATE OFFICER WHO IS LISTED ON
THE MOST CURRENT ANNUAL REPORT ON FILE WITH THE SECRETARY OF STATE
OR A MEMBER OF A PARTNERSHIP OR PARTNERSHIP IN COMMENDAM AS
REFLECTED IN THE MOST CURRENT PARTNERSHIP RECORDS ON FILE WITH THE
SECRETARY OF STATE. A COPY OF THE ANNUAL REPORT OR PARTNERSHIP
RECORD MUST BE SUBMITTED TO THIS OFFICE BEFORE CONTRACT AWARD.
2. THE SIGNER OF THE BID IS A REPRESENTATIVE OF THE BIDDER AUTHORIZED
TO SUBMIT THIS BID AS EVIDENCED BY DOCUMENTS SUCH AS, CORPORATE
RESOLUTION, CERTIFICATION AS TO CORPORATE PRINCIPAL, ETC. IF THIS
APPLIES A COPY OF THE RESOLUTION, CERTIFICATION, OR OTHER SUPPORTIVE
DOCUMENTS SHOULD BE ATTACHED HERETO.
3. THE BIDDER HAS FILED WITH THE SECRETARY OF STATE AN AFFIDAVIT OR
RESOLUTION OR OTHER
ACKNOWLEDGED/ AUTHENTIC DOCUMENT INDICATING THAT THE SIGNER IS
AUTHORIZED TO SUBMIT BIDS FOR PUBLIC CONTRACTS. A COPY OF THE
APPLICABLE DOCUMENT SHOULD BE SUBMITTED TO THIS OFFICE BEFORE
CONTRACT AWARD.
29. Bidder's Responsibility.
It is the Bidder's responsibility to check the LaPac website frequently for any possible addenda
that may be issued. BRCC is not responsible for Bidder's failure to download any Addenda
documents required to complete the Invitation to Bid.
30. Bidder Inquiries.
An inquiry period is hereby firmly set for all interested bidders to perform a detailed review
of the bid documents and to send any written inquiries relative thereto. Without exception,
all inquiries MUST be given in writing by an authorized representative of the proposer,
clearly cross-referenced to the relevant bid section. All inquiries must be received by 3 p.m.
Central Time (CT) May 7, 2025. Only those inquiries received by the established deadline
shall be considered by the State. Inquiries received after the established deadline shall not be
entertained.
Inquiries concerning this bid can be emailed to:
Name: Desiree Brown
E-mail: brownd3@mybrcc.edu
An addendum will be issued and posted to the LAPAC website to address all workable
inquiries received and any other changes or clarifications to the bid. No negotiations,
decisions or actions shall be executed by any bidder because of any oral discussions with any
BRCC employee or consultant. It is the bidder's responsibility to check the LAPAC website
regularly for addenda that may be issued.
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Scope of Work: Exterior Building Cleaning and
Window Washing Services
The selected Contractor shall provide all necessary labor, supervision, materials,
transportation, and equipment to perform comprehensive exterior cleaning services for
the buildings located at:
* Baton Rouge Community College - Mid-City Campus
o 201 Community College Dr. Baton Rouge, La. 70806
* Baton Rouge Community College - Acadian
o 3250 North Acadian Thruway East Baton Rouge, La. 70805
* Baton Rouge Community College - Ardendale
o 2115 Lobdell Blvd. Baton Rouge, La. 70806
* Baton Rouge Community College - Central
o 10700 Hooper Rd. Central, La. 70818
* Baton Rouge Community College - Port Allen
o 3233 Rosedale Rd. Port Allen, La. 70767
* Baton Rouge Community College - Jackson
o 3337 Hwy. 10, Jackson, La. 70748
I. General Requirements
* Safety & Site Management:
o All work must be completed in a thorough, professional, and safe
manner, adhering to all applicable federal, state, and local regulations
(e.g., OSHA standards).The Contractor shall adhere to all OSHA
regulations and implement best-practice safety protocols, including the
use of appropriate Personal Protective Equipment (PPE), warning
signs, and barriers to protect occupants, pedestrians, and property.
o The Contractor shall furnish all necessary equipment for safe work at
height, which may include ladders, scaffolds, lifts (man-lifts, boom
trucks), and/or drone-based equipment.
Drone based equipment is preferred or high height reach but is
not required.
o The work area shall be kept neat and orderly, with all debris and waste
generated by the service being removed and properly disposed of by
the Contractor.
o The Contractor shall protect all adjacent surfaces, landscaping, lawns,
electrical equipment, lighting fixtures, and entrances/exits from
damage or chemical overspray.
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* Materials and Chemicals:
o The Contractor shall use only environmentally safe, non-toxic, and
biodegradable cleaning solutions.
o The Contractor must submit a complete list of all chemicals, including
Safety Data Sheets (SDS), to the BRCC contact for approval five (5)
business days prior to the start of work.
o All water runoff and wastewater shall be managed in accordance with
local environmental and storm drainage regulations.
* Scheduling: The contact person for BRCC will communicate its request to
have services rendered to facilitate the washing and cleaning of each
respective site and building. The bidder understands that unless scheduled in
advance, the washing and cleaning shall be performed at any building or site
within thirty (30) days from the date of request for scheduling of washing and
cleaning.
* Occurrences: All site buildings should be cleaned at minimum once annually,
apart from the Mid-City campus' Nursing and Allied Health facility which is to
be cleaned semi-annually.
II. Building Exterior Pressure/Soft Washing Specifications
The Contractor shall clean the dirty, soiled, and grimy exterior facade of the
building(s), including all architectural features, overhangs, soffits, fascia, gutters
and retainer walls w/ coping.
* Target Contaminants: The cleaning process must effectively remove all
dirt, grime, dust, cobwebs, bird droppings, mold, mildew, algae, and
organic growth.
* Cleaning Method:
o Soft Washing: Surfaces constructed of stucco, Exterior Insulation
and Finish Systems (EIFS), painted wood, vinyl/aluminum siding, or
any other fragile material shall be cleaned using the soft washing
technique (low pressure with specialized cleaning agents) to
prevent surface damage.
o Pressure Washing: Harder surfaces such as concrete, brick, or
unpainted metal may be cleaned using controlled pressure
washing, applied at a pressure and distance appropriate to the
substrate to avoid etching or damage.
o Fungicide/Retardant: After cleaning, the Contractor shall apply
appropriate fungicide or mold/mildew retardant to inhibit future
biological growth on all treated surfaces.
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