Becky Smyth, Purchasing Director
Request for Bid - #062-21 Extended Cab Pickup Truck
November 18, 2021
Enclosed you will find the necessary information for preparing and submitting your bid for
the purchase of an Extended Cab Pickup Truck for the City of Rome Georgia.
The deadline for submitting your bid is December 2, 2021 at 2:00 p.m.
Interested parties may receive a copy of the proposal request by logging on to the City of
Rome, Georgia website at www.romega.us. All questions regarding the proposal should be
sent to Jackson Abercrombie at email@example.com no later than November 26, 2021
at 5:00 p.m. All questions and answers will be posted on the City of Rome website. It is the
responsibility of interested parties to visit the site regularly to insure receipt of any new
information that may be provided.
If you have further questions, please do not hesitate to call my office at 706-236-4410.
INSTRUCTIONS FOR BIDDERS
I. Bids must be received by December 2, 2021 at 2:00 p.m.
II. Bids must be delivered to:
City of Rome
601 Broad Street
Rome, Georgia 30161
III. Bids must be sealed and marked:
“Bid # 062-21 Extended Cab Pickup Truck
IV. Bids must be complete and include:
A. Completed Bid Proposal Form
B. Executed Bidder’s Declaration
C. Executed Certificate of Non-Discrimination
D. Executed Affidavit of Non-Collusion
E. Prompt Payment Affidavit
F. Request for Taxpayer I.D. Number
G. Completed Drug-Free Certificate
H. SAVE Affidavit
I. E-Verify Affidavit
All bids submitted shall be subject to acceptance or rejection and the City of Rome specifically
reserves the right to accept or reject any or all bids, to waive any technicalities and formalities
in the bidding.
Bidder shall submit all required forms and information simultaneously with sealed bids, which
forms and information become a part of the property of the City of Rome and will not be
returned to bidders unless a written request to withdraw is received prior to December 2, 2021
at 2:00 p.m.
When contracts are awarded, payment by the City of Rome will be the normal 30-day cycle.
However, the City does make every effort to honor all discounts.
REQUIREMENTS FOR BIDDERS
These items apply to and become a part of the terms and conditions of the bidders bid. Any
exceptions must be in writing.
Notice is hereby given that the City of Rome will receive sealed bids from interested parties
until December 2, 2021 at 2:00 p.m. at its offices located at 601 Broad Street, Rome, Georgia
Any bids received thereafter will not be considered.
Bids will be publicly opened and read at the City of Rome Purchasing Department located at
601 Broad Street on the day and at the hour specified.
The purchaser may consider as non-responsive, any bid in which there is an alteration of, or
departure from the bid form hereto attached.
The City of Rome will review and evaluate the RFP responses, and determine the firm that
demonstrates the greatest capabilities and relevant experience, proposes a reasonable cost,
and is the most advantageous in fulfilling the City’s goals for this project. The City of Rome
reserves the right to accept, reject, and/or negotiate any or all proposals as determined by
them to be in the City’s best interest. The bidder to whom award is made will be notified at
the earliest possible date. The purchaser reserves the right to reject the bid of a bidder who
has previously failed to perform properly or complete on time, contracts of a similar nature, or
the bid of a bidder who, in the sole opinion and discretion of the purchaser is not in a position
to perform the contract, or whose name appears on the United States Comptroller General’s
list of ineligible contractors.
Bids may be withdrawn by written or faxed request, provided such withdrawals are received
prior to bid opening date.
NOTE: Unless stated on the bid form the bid submitted will assume all specifications will be
met. Please note on the bid form all exceptions.
NOTICE TO BIDDERS
It is the sole responsibility of the bidder(s) to ensure that proposals reach the Purchasing
Department on or before the closing date and time. The City of Rome shall not be held
responsible for delays caused by any situation. Offers by telephone, facsimile, or email will not
The City of Rome will not be responsible for late deliveries or delayed mail. The proposal
opening time shall be strictly observed. Under no circumstances shall proposals delivered after
the specified time be considered.
Failure to restrict contacts or discussion regarding this RFP to the City of Rome Purchasing
Department will be considered a serious breach of process and may, at the sole discretion of
the City of Rome, result in disqualifying the violating party’s firm from further consideration in
this RFP opportunity. Additionally, any unauthorized contact with members of the City
Commission or City employees by a bidder or a bidder’s representative concerning this proposal
may result in the disqualification of the bidder.
The City of Rome reserves the right to accept or reject any and all proposals, to waive any
irregularity in proposals received, to award the entire proposal to one contractor or to make
awards by group or by line item whichever is in the best interest of the City of Rome.
Additionally, the City of Rome may unilaterally terminate this contract in whole or in part, for
its convenience, availability of unobligated funds, or because of failure of the bidder to fulfill
the contract obligations in any respect.
062-21 Extended Cab Pickup Truck
The purpose of this specification is to describe a 2021, Four Wheel Drive, Pick-up Truck. The
Truck should be a Ford F-150, 2-Door Super Cab or equal. The use of a brand name does not
indicate a preference for that brand. It is intended to establish a level of quality, function and
reliability. Vehicle should be delivered complete and ready to operate. Please note: The City
requests Factory Options when possible.
1. Body: 2021 F-150 or Equal Super Cab
2. Color: Oxford White
3. 3.3L V6 Engine
4. Ten Speed Automatic Transmission
5. Four Wheel Drive
6. Vinyl 40/20/40 Front Seat
7. 60/40-Fold Up Rear Bench Seat
8. Power Steering
9. Black Rubber Floor Covering
10. Back-Up Camera
11. Bluetooth Connectivity
12. Cruise Control
13. Black Platform Running Boards