Request for Proposals (RFP) for Executive Search Services City Manager Recruitment – Montpelier, Vermont
Issue Date: March 28, 2025 Proposal Due Date: April 28, 2025, 5:00 PM EDT
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Introduction
The City of Montpelier, Vermont, invites qualified professional executive search firms to submit proposals to assist in recruiting a new City Manager. The selected firm will work with city officials to identify and attract highly qualified candidates and facilitate a transparent and efficient hiring process.
Scope of Services
The selected firm will be responsible for:
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Needs Assessment & Profile Development – Engage with city-elected and appointed leadership and key stakeholders to define desired qualifications, experience, and leadership traits for the City Manager position. Provide salary market information and pay range recommendations.
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Recruitment Strategy – Develop and implement a national recruitment strategy targeting highly qualified candidates. Provide recommendations for citizen engagement in the process,
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Candidate Outreach & Screening – Proactively seek candidates, review applications, and conduct preliminary screenings to assess qualifications and fit.
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Interview & Selection Support – Facilitate the interview process, assist with scheduling, and provide evaluation tools to support decision-making. Guide selection committee(s) on the desired conduct of the interview sessions.
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Reference & Background Checks – Conduct thorough background, reference, and credential verifications for final candidates.
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Final Candidate Assistance – Provide support in contract negotiation and onboarding to ensure a smooth transition.
Proposal Requirements
Interested firms should submit proposals including:
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Firm Overview – Background, experience, and relevant expertise in municipal executive searches.
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Approach & Methodology – Detailed description of approach to each item in the scope of services.
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Project Timeline – Estimated duration for each phase of the search process.
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Team Qualifications – Key personnel involved, their roles, and relevant experience.
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References – At least three municipal or public-sector references with contact details.
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Cost Proposal – Detailed breakdown of professional fees, estimated expenses, and payment terms.
Submission Process & Timeline
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Proposal Due Date: April 28, 2025 at 5:00 PM EDT
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Interviews with Potential Firms: May 1 – May 9
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Selection of Firm: May 14, 2025
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Projected Start Date: June 1, 2025
Proposals must be submitted electronically to Tanya Chambers, Human Resources Director,
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Contact Information
For any inquiries, please contact: Tanya Chambers, Human Resource Director 39 Main Street, Montpelier, Vermont 05602 802-262-6254
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The City of Montpelier reserves the right to accept or reject any and all proposals or to negotiate modifications as needed.
We appreciate your interest and look forward to reviewing your proposal.
