Executive Search Firm RFQ 2024

Agency:	Saint Louis Zoo
State:	Missouri
Type of Government:	State & Local
NAICS Category:	541612 - Human Resources Consulting Services 561312 - Executive Search Services
Posted Date:	Mar 20, 2024
Due Date:	Apr 10, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Project Name: Executive Search Firm RFQ 2024

Project Number: 2024-01-012

Date: March 20, 2024

Candace Bingham, CSDP

Director of Procurement and Supplier Diversity

Saint Louis Zoo

One Government Drive

St. Louis, MO 63110

cbingham@stlzoo.org

TABLE OF CONTENTS

PROJECT ................................................................................................................................3

BACKGROUND ............................................................................ Error! Bookmark not defined.

CONSULTANT SELECTION CRITERIA.........................................................................................4

REQUEST FOR QUALIFICATIONS .............................................................................................6

APPENDIX A POLICY ON SUPPLIER DIVERSITY ON SAINT LOUIS ZOO CONTRACTSError! Bookmark

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PROJECT

Executive Search Firm RFQ 2024

SCOPE OF WORK

The Saint Louis Zoo (“Zoo”) is seeking qualifications from professional executive search firms to

assist with future, nationwide (and in some instances, international) executive level searches to

establish a pre-approved preferred vendor list for future executive searches. The Zoo intends to vet

and establish a list of 2-3 pre-approved executive search firms to utilize as various executive-level

positions arise. The Zoo is seeking a variety of search firms displaying various areas of expertise,

industry knowledge and different dynamic teams of recruiters. The Zoo may elect to utilize selected

search firms for future searches as they arise or the Zoo may elect to utilize a different search firm

depending on the circumstances of the search.

I. Services Required: Duties in the search process may include, but are not limited to:

A. Work with the Zoo’s Human Resources Team and Hiring Manager to understand the

requirements of the position, goals and needs of the Zoo;

B. Develop a job description and job announcement to market the position, define the

requirements and qualifications of the position;

C. Conduct detailed outreach, recruitment, interview and selection strategies to attract

a highly qualified and diverse candidate pool;

D. Recruit and screen potential qualified candidates;

E. Present a vetted and qualified slate of candidates for Zoo interviews;

F. Prepare all logistics for Zoo interviews;

G. Prepare written interview materials and candidate summaries;

H. Conduct all necessary due diligence on candidates, including thorough background

checks, educational verification and reference checks on the finalist candidate(s);

I. Work with the Zoo to negotiate an offer of employment (and contract, if required);

J. Notify unsuccessful candidates.

K. The search firm may be required to participate in various Zoo meetings, including

board and committee meetings to provide status reports on the search process.

II. Minimum Qualifications:

A. Responding firms must have at least five years of experience conducting executive

searches;

B. Knowledge and expertise working with zoos, aquariums, nonprofit organizations, or

quasi-governmental entities is preferred;

C. Demonstrated experience with searches involving all types of executive-level

positions, including CEO’s, COO’s, CFO’s, Chief Fundraising Officers, etc., is required.

D. Responding firms must not have any conflicts of interests with the Zoo, its staff, its

officers and board members or with anyone affiliated with the Zoo;

E. All responding firms must meet the highest standards of professional competence

and ethics;

F. Firms headquartered in, or with a regional presence in St. Louis preferred, but not

required.

SUBMISSION REQUIREMENTS

Submittals shall be limited to ten (10) pages (excluding cover letter, front and back covers,

certifications and M/WBE Utilization Statement) And provided in the following order. Submittals

exceeding the maximum number of pages will be rejected.

Provide the following information in the sequence listed below:

1. Cover letter- statement/summary of qualifications, general information about the company’s

experience and capabilities

2. Company organization, resumes of proposed project team organization & qualifications

including who would be the primary Zoo contact(s)

3. Three (3) references, including names and telephone numbers of current and previous clients

4. Fee structure

5. WBE/MBE/DBE status with certification (if applicable).

CONSULTANT SELECTION CRITERIA

1. Qualifications (30 points)

2. Pricing (20 points)

3. Previous experience on similar types of work (15 points)

4. Ability to start (15 points)

5. References (10 points)

6. Supplier Diversity Participation (5 points)

7. Tax Base/Focus Geography (5 points)

The short-listed consultants will be asked to participate in an interview process. The interviews will

be coordinated with the short-listed consultants upon selection.

DOCUMENTS

Submission Documents will be available on March 20, 2024 at:

https://www.stlzoo.org/about/contact/vendoropportunities

QUESTION DEADLINE

All questions must be received by April 3, 2024 for issuing of addendums. All emailed questions

and answers will be shared with all responders. The source of the questions will remain

anonymous. Addendums will be placed on the Zoo website as they become available:

https://www.stlzoo.org/about/contact/vendoropportunities. Any oral responses shall be unofficial

and not binding on the Zoo.

SUBMISSION INSTRUCTIONS

Submission of qualifications will be accepted on or before 3:00 p.m. CST on April 10, 2024. Only

electronic submissions will be accepted. Please submit qualifications as a single pdf to the following

link. https://stlzoopoc.egnyte.com/ul/rJ9Mx5R8OR

To ensure ease of submission, consider uploading well ahead of the deadline time. Late

submissions will not be accepted.

Any submitted qualifications shall remain valid and subject to acceptance for ninety (90) days after

the proposal due date

NOTE: Failure to include a completed Supplier Diversity Utilization and Assurance Statement will

result in participation recorded as NONRESPONSIVE/ DISQUALIFIED at submission opening.

ZOO CONTACTS

Questions concerning this solicitation shall be submitted via email to Candace Bingham, Director of

Procurement at cbingham@stlzoo.org.

Executive Search Firm RFQ 2024

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