Executive Director / Management Services ? Due by May 6th, 2026

REQUEST FOR PROPOSALS
EXECUTIVE DIRECTOR/MANAGEMENT SERVICES
Unknown Author is
Due: May 6th, 2026
HOUSING AUTHORITY OF THE TOWN OF NEWTON
32 Liberty Street
Newton, NJ 07860
Telephone: (973) 383-5191
REQUEST FOR PROPOSALS
The Housing Authority of the Town of Newton, New Jersey will accept proposals

for Executive Director/Management Services to assist the Authority in the administration
of its programs and daily operations. The term of the contract shall be one year with a
one-year renewal by the Board of Commissioners. All services must comply with state
and local laws and be in accordance with the existing rules, orders, directives,
regulations, and handbooks promulgated by the United States Department of Housing
and Urban Development and the State of New Jersey. The following services shall be
included:
1) Direct staff in their daily operations and respond to all questions on
management/maintenance issues.
2) Manage all procurement issues, including Requests for
Proposals (RFPs).
3) Ensure recertifications and interims are prepared and completed per United
States Department of Housing and Urban Development guidelines.
4) Ensure that the HUD Annual and Five-year plans are
submitted.
5) Prepare monthly meeting agendas and related documents for distribution to
the Board of Commissioners.
6) Assistance and advice in developing routine and preventative maintenance
plans.
7) Recommend policy changes where applicable.
8) Must be available to staff for any issues that arise at all times.
9) Ensure compliance with all applicable State and Federal laws and regulations.

10) Check on the status of current programs to ensure minimum benchmarks are
being achieved (i.e., rent collections, work orders, unit turnovers, etc.). Make
recommendations, where applicable, to improve programmatic efficiency.
11) Undertake all efforts concerning asset repositioning including but not limited
to the "Rental Assistance Demonstration Program-RAD" of the public housing
stock and as directed by the Board of Commissioners.
12) Perform on a timely basis all required inspections throughout the year.
13) Take all meeting minutes.
14) Provide contracted maintenance services for Work-orders and on-
call maintenance.
15) Provide a daily on-site Maintenance man (29 hours weekly)
16) Provide on-site clerical services (30 hours weekly)
17) Other items as directed by the Board of Commissioners.
Minimal Qualifications :
1) Must have the necessary credentials to serve as a New Jersey Executive Director
(Degree & Experience).
2) Must be approvable by the New Jersey Department of Community Affairs
(Division of Housing) and U.S. Department of Housing and Urban Development.
Proposal Submission:
All persons or firms interested in submitting a proposal for
Executive Director/Management services should submit a proposal based upon a fee

schedule itemizing all services being requested (Exhibit A). Hourly rates should also be
provided for all services to be rendered outside the scope of the Agreement. The
following items should be included in the proposal:
1) Proposal Submission Sheet
2) Exhibit A-Detailed cost analysis of the proposed monthly fee & Annual
Fees.
3) Explanation of Maintenance Operations - daytime, after hours &
emergency.
4) Listing of similar work that the firm has previously
completed.
5) Listing of references with details concerning client name, address, dates
of service, contact person and phone numbers.
6) New Jersey Business registration form.
7) Resumes of person(s) acting in the Executive Director capacity.
8) Evidence of Professional Liability, Workers Compensation and EPL
coverage.
Proposals shall be submitted (original and one (1) copy) and delivered
to the Housing Authority of the Town of Newton no later than 10:00 a.m.,
Wednesday, May 6th, 2026, at which time they will be opened publicly
and read aloud. Same shall be addressed as follows:
Richard Bitondo, Vice Chairperson

Newton Housing Authority
32 Liberty Street
Newton, NJ 07860
The Housing Authority will evaluate all proposals according to its "Competitive Proposal
Evaluation System." All quotes for these services should be submitted on the required
proposal submission sheet. This sheet should be the first page of your proposal.
This solicitation is being made as "Fair and Open" in accordance with N.J.S.A. 40A:19A-20.4 et seq.
Richard Bitondo
CHAIRPERSON

Newton Housing Authority
Executive Director/Management Services
PROPOSAL SUBMISSION SHEET
1) Name/Address of Firm:
2) Telephone Number:
3) Contact Person:
4) Amount of Annual Fee (Estimated per Exhibit A):
5) Hourly Rate (for additional Services): $
Date:

Exhibit A
Detailed Cost Estimate
12 Month Period (6/1/26-5/31/28)
Newton Housing Authority
ANNUAL AMOUNTS
1) Executive Director Services
Includes items 1 thru 17 from RFP
Hourly Rate: $_________
Estimated Weekly Hours (On/off site) 10
Total Monthly Cost $_________
Total Annual Cost $_________
2)Bookkeeping
Total Monthly Cost $_________
Total Annual Cost $_________
2) Inspections
Unit Cost: $________
Number of units 80
Total Monthly Cost $_________
Total Annual Cost $ _________
3) Cost of Maintenance (work-orders/emergencies/cleaning)
Hourly Rate (Maint. 1) $_________
(Maint. 2) $_________
Estimated Weekly Hours 35
Total Monthly Cost $_________
Total Annual Cost $_________
Unit Turnovers (at actual Cost)
On-Call Service $______ per week
Annual On-Call Service $_________
4) Resident Initial & annual income recertification
Hourly Rate $_______
Estimated # of certifications monthly 95
Estimated Hours per recert 2
Total Monthly Cost $_________
Total Annual Cost $_________
5) Clerical Services (At Liberty Towers)
Estimated weekly hours 30
Hourly Rate $
Total Annual Cost $_________
Estimated Overhead (___%)
Monthly $________
Annually $_________
Monthly Meeting Minutes
Monthly $________
Annually $_________
Part-Time Help (As needed)

Monthly $________
Annually $_________
Additional Insurance Requirements
As requested in the RFP $_________
TOTALS
Total Estimated Monthly Contract $_______
Total Estimated Annual Contract $_______
NOTES:
1) The maintenance services will be billed on an hourly basis. Reimbursement will be based upon the
actual hours worked.
2) Contractual costs shall be reimbursed based upon the actual cost.
3) Out of Pocket Expenses shall be reimbursed at actual cost.

COMPETITIVE PROPOSAL EVALUATION SYSTEM
Professional Services
Type of Services: Executive Director/Management Services
Name/Address of Respondent:
1) Demonstrated experience and competence in this type of
work (25 Points).
2) Familiarity with the Authority's Programs in specific and HUD
rules and regulations in general (20 Points).

3) Capability and capacity to accomplish work within the required
time period (20 Points).
4) Specialized experience of key personnel in Housing
Authority Programs {20 Points).
5) Firm's Equal Opportunity Policy. Each proposer must ensure that
all employees and applicants for employment are not
discriminated against because
of race, color, religion, sex or national original (5 Points).
6) Price (10 Points).
Total Point Score (100 max):