Examination/Cost Benefit Analysis of Countywide Programs and Services

Agency:	Somerset County
State:	New Jersey
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Dec 29, 2023
Due Date:	Jan 18, 2024
Solicitation No:	CY-XS-9015-24
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Category: RFPs
Contract Number: CY-XS-9015-24
Posting Date: 12/29/2023
Responses Due: 01/18/2024

RFP Document: RFP Document

You are subscribed to RFP Notices provided courtesy of Somerset County Board of County Commissioners.

The following RFP opportunity has been posted:

Examination/Cost Benefit Analysis of Countywide Programs and Services

Contract #: CY-XS-9015-24

View most recent and previous RFP opportunities

All Addenda will be issued on the website. Therefore, all interested respondents should check the website from now throughout the procurement opening. It is the sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

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County of Somerset New Jersey

PO Box 3000 – 20 Grove Street

COUNTY ADMINISTRATION BUILDING

SOMERVILLE, NJ 08876-1262

PURCHASING DIVISION

MELISSA A. KOSENSKY, QPA, CCPO, RPPO

Purchasing Agent

PHONE: (908) 231-7043

Fax: (908) 575-3917

NOTICE OF RFP

Professional and Exempt Services

The County of Somerset is soliciting proposals through a fair and open process in accordance with N.J.S.A.

19:44A-20.4 et seq.

Sealed responses will be received by the Purchasing Agent on or by January 18, 2024 at 2:30 PM in

the Purchasing Division, County Administration Building, 20 Grove St., Somerville, NJ 08876 at which time

and place responses will be opened for:

Examination/Cost Benefit Analysis of Countywide Programs and Services

Contract #: CY-XS-9015-24

RFP responses must be made on the standard proposal forms, be enclosed in a sealed package bearing

the name and address of the bidder and the “RFP TITLE NAME & CONTRACT #” on the outside,

addressed to Melissa A. Kosensky, Purchasing Agent, at the address above.

Specifications and instructions may be obtained at the Purchasing Office or on the County Website,

www.co.somerset.nj.us.

Any RFP Addenda will be issued on the website, and processed in accordance with N.J.S.A. 40A:11-

23(c)(1). All interested respondents should check the website from now through RFP opening. It is the

sole responsibility of the respondent to be knowledgeable of all addenda related to this procurement.

Respondents are required to comply with the requirements of N.J.S.A 10:5-31 et seq. and N.J.A.C 17:27

et seq.

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Legal Publication Date: December 29, 2023

REV 8/2019

1. Introduction

The County aims to utilize accounting services for the purpose of performing a variety of accounting

tasks centered around evaluating, conducting research, preparing financial reports and analyzing data

and projects for presentation of financial information to management. Projects would be assigned

when such evaluation and analysis is needed.

2. Administrative Conditions and Requirements

The following items express the conditions and requirements of this RFP. Together with the other RFP

sections, they apply to the RFP process, the subsequent contract, and project production. Any

proposed change, modification, or exception to these conditions and requirements may be the basis for

the owner to determine the proposal as non-responsive to the RFP and will be a factor in the

determination of an award of a contract. The contents of the proposal of the successful respondent, as

accepted by the owner, will become part of any contract awarded as a result of this RFP.

2.1 Schedule

The dates established for respondent proposals, proposal review, contractor selection and project

initiation are:

Release of RFP

December 29, 2023

Proposal Due Date

January 18, 2024 at 2:30 P.M.

Evaluation Completed

February 2024

Governing Body Action/Contract Execution

February 2024

2.2 Proposal Submission Information

Submission Date and Time:

January 18, 2024 at 2:30 P.M.

One (1) Original signed in ink & one (1) copy and one (1) copy on an USB Flash Drive .pdf format of

the RFP response.

Three (3) ring binders or elaborate binding is unnecessary.

Submission Office:

Office of the Purchasing Agent

Administration Building – 3rd Floor

20 Grove Street

Somerville, NJ 08876

Clearly mark the submittal package with the title of this RFP and the name of the responding firm,

addressed to the Purchasing Agent. The original proposal shall be signed in ink and marked to

distinguish it from the one (1) copy. Faxed or emailed proposals will NOT be accepted.

Only those RFP responses received prior to or on the submission date and time will be considered.

Responses delivered before the submission date and time specified above may be withdrawn upon

written application of the respondent who shall be required to produce evidence showing that the

individual is or represents the principal or principals involved in the proposal. After the submission

date and time specified above, responses must remain firm for twelve months.

REV 8/2019

2.2.1 Respondents are asked to follow the same format when assembling their proposals:

Due to limited storage, we are requesting, no three ring binders (stapling is acceptable) and no

additional firm advertising. Submit the forms/required information using the following format:

Section 1 of the RFP response should be as follows:

Page 1: Original completed “proposal Cost Form/signature page”

Page 2: Fee Schedule

Page 3: Ownership Disclosure

Page 4: Non-Collusion Affidavit

Page 5: EEO/ Affirmative Action

Page 6: Certificate of Employee Information Report

Page 7: Business Registration Certificate supply with RFP

Page 8: Acknowledgement of Receipt of Addenda

(All addenda are posted on the County website)

Page 9: Proof of Licensure

Page 10: References

Page 11: Proposal Checklist

Page 12: Prohibited Russia-Belarus Activities & Iran Investment Activities

Page 13-end: Qualification Statement, proposal and any other requested information

2.3 Using Department Information

Finance & Administrative Services

2.4 County Representative for this Solicitation

Please direct all questions in writing to:

Melissa A. Kosensky, QPA, CCPO, RPPO

Purchasing Agent

Voice: 908-231-7043

Fax:

908 575-3917

Email: PurchasingDiv@co.somerset.nj.us

Questions by prospective respondents concerning this RFP may be addressed to Melissa A. Kosensky,

QPA, CPPO, RPPO, Purchasing Agent for the County of Somerset in writing via fax at 908-575-3917 or

by email: PurchasingDiv@co.somerset.nj.us. Please note the aforementioned contact is authorized

only to direct the attention of prospective respondents to various portions of the requirements so that

they may read and interpret each portion for themselves. NO employee of the County of Somerset is

authorized to give interpretations of any portion of this RFP or to give information as to the

requirements for the RFP in addition to that already contained in the RFP unless as a formal addenda.

Interpretations of the RFP or additional information as to its requirements, when necessary, shall be

communicated to prospective respondents only by written addendum issued by the Purchasing Agent

of the County of Somerset.

Please identify the contract name, number and note Request for Information as the subject line when

submitting a request by fax or email.

REV 8/2019

2.5 Interpretations and Addenda

A. The respondent understands and agrees that its proposal is submitted on the basis of the

specifications prepared by the County. The respondent accepts the obligation to become familiar

with these specifications.

B. Respondents are expected to examine the specifications and related documents with care and

observe all their requirements. Ambiguities, errors or omissions noted by respondent should be

promptly reported in writing to the Purchasing Agent. In the event the respondent fails to notify

the County of such ambiguities, errors or omissions, the respondent shall be bound by the

proposal.

C. No oral interpretation of the meaning of the specifications will be made to any potential

respondent. Every request for an interpretation shall be in writing, addressed to the Purchasing

Agent, referencing the Contract Name and Contract Number in the subject line, at

PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests for

interpretation and or clarification must be received at last three (3) business days prior to the date

fixed for the opening of the proposals.

D. All interpretations, clarifications and any supplemental instructions will be in the form of written

addenda to the specifications, and will be distributed to all prospective bidders. All addenda so

issued shall become part of the specification and RFP documents, and shall be acknowledged by

the respondent by completing the Acknowledgement of Receipt of Addenda form. The County’s

interpretations or corrections thereof shall be final.

Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide required

notice prior to official receipt of proposals to any person who has submitted a response or who has

received a RFP package. They will be sent via electronic transmissions to those known recipients

of the RFP specifications.

E. Discrepancies in RFP’s

1. If the amount shown in words and its equivalent figures do not agree, the written words shall

be binding. Ditto marks are not considered writing or printing and shall not be used.

2. In the event that there is a discrepancy between the unit prices and the extended totals, the

unit price shall prevail. In the event there is an error of the summation of the extended totals,

the computation by the County of the extended totals shall govern.

2.6 Quantities of Estimate

Wherever the estimated quantities of work to be done are shown in any section of this RFP, including

the Proposal Cost Form, they are given for use in comparing proposals. The owner especially reserves

the right (except as herein otherwise specifically limited) to increase or diminish the quantities as may

be deemed reasonably necessary or desirable by the owner to complete the work detailed by the

contract. Such increase or diminution shall in no way violate this contract, nor shall any such increase

or diminution give cause for claims or liability for damages.

2.7 Cost Liability and Additional Costs

The owner assumes no responsibility and liability for costs incurred by the respondents prior to the

issuance of an agreement. The liability of the owner shall be limited to the terms and conditions of the

contract.

Respondents will assume responsibility for all costs not stated in their proposals. All unit rates either

stated in the proposal or used as a basis for its pricing are required to be all-inclusive. Additional

charges, unless incurred for additional work performed by request of the owner as noted in 2.6, are

not to be billed and will not be paid.

REV 8/2019

2.8 Statutory and Other Requirements

2.8.1

Compliance with Laws

Any contract entered into between the contractor and the owner must be in accordance with

and subject to compliance by both parties with the New Jersey Local Public Contracts Law. The

contractor must agree to comply with the non-discrimination provisions and all other laws and

regulations applicable to the performance of services there under. The respondent shall sign

and acknowledge such forms and certificates as may be required by this section.

2.8.2

Mandatory EEO/Affirmative Action Evidence - N.J.S.A 10:5-31 et seq. and

N.J.A.C 17:27 et seq.

No firm may be issued a contract unless it complies with the affirmative action provisions of

N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. as administered by the Division of

Purchase & Property Contract Compliance and Audit Unit (Division) and provided below. The

contract will include the language included as attachment A in this specification.

1. Goods, Professional Services and Service Contracts

Each contractor shall submit to the public agency, after notification of award but prior to

execution of a goods and services contract, one of the following three documents:

i. A Letter of Federal Approval indicating that the vendor is under an existing federally

approved or sanctioned affirmative action program. A copy of the letter must be

provided by the vendor to the Public Agency and Division. This approval letter is valid

for one year from the date of issuance.

ii. A Certificate of Employee Information Report (hereafter “Certificate”), issued in

accordance with N.J.A.C. 17:27 et seq. The vendor must provide a copy of the

Certificate to the Public Agency as evidence of its compliance with the regulations. The

Certificate represents the review and approval of the vendor’s Employee Information

Report, Form AA-302 by the Division

iii. The successful respondent shall complete an Initial Employee Report, Form AA-302 and

submit it to the Division with a check or money order for $150.00 made payable to

“Treasurer, State of New Jersey" www.state.nj.us/treasury/contract_compliance

2.8.3

New Jersey Anti-Discrimination – N.J.S.A. 10:2-1

There shall be no discrimination against any employee engaged in the work required to produce

the goods and services covered by any contract resulting from this bid, or against any applicant

to such employment because of race, religion, sex, national origin, creed, color, ancestry, age,

marital status, affectional or sexual orientation, familial status, liability for service in the Armed

Forces of the United States, or nationality. This provision shall include, but not be limited to

the following: employment upgrading, demotion, transfer, recruitment or recruitment

advertising, layoff or termination, rates of pay or other forms of compensation, and selection

for training, including apprenticeship. The contractor shall insert a similar provision in all

subcontracts for services to be covered by any contract resulting from this RFP.

2.8.4

Americans with Disabilities Act of 1990 - 42 U.S.C. S121 01 et seq.

Discrimination on the basis of disability in contracting for the delivery of services is prohibited.

Respondents are required to read American with Disabilities language that is part of the

documents attached hereto and agree that the provisions of Title II of the Act are made part of

the contract. The contractor is obligated to comply with the Act and hold the owner harmless.

2.8.5

Ownership Disclosure - N.J.S.A. 52:25-24.2 (P.L. 1977 c.33)

REV 8/2019

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