6100019712 Event Staffing and Management Services Addendum 2

Agency:	City of San Antonio
State:	Texas
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 561320 - Temporary Help Services 561920 - Convention and Trade Show Organizers
Posted Date:	Aug 5, 2026
Due Date:	Aug 14, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

6100019712 Event Staffing and Management Services

The Henry B. Gonzalez Convention Center (HBGCC) is soliciting proposals for Event Staffing and Management Services to provide staffing for parking lot attendants, badge, and bag checkers, handheld metal detecting operators, tickets scanners, ushers, elevator operators, wayfinding/greeters, and event safety control staff for events hosted at the HBGCC. Services needed for events will be based on venue requirements, tickets, security considerations, attendance, nature of event and customer considerations.

Date Issued: July 1, 2026
Due Date & Time: August 14, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on Wednesday, July 8, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents may call the toll-free number listed below and enter access code to participate the day of the conference. Dial-In Number: 1-415-655-0001 , Access Code: 2349 483 8755, Meeting Password: ESMS2026

To view this solicitation, go to the SAePS portal, https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the solicitation and submit a response. For Registration, visit https://www.sanantonio.gov/purchasing/SAePS.aspx For assistance with registration or viewing the solicitation via the SAePS portal, call the SAePS hotline at 210-207-0118 or email vendors@sanantonio.gov

Document	Type	Size
Solicitation and Committee Information	PDF	104.55 KB
Addendum I	PDF	209.85 KB
Addendum II	PDF	283.96 KB

Attachment Preview

ADVERTISEMENT INFORMATION ONLY

Solicitation Type and Name: Request for Proposals – Event Staffing and Management Services

Solicitation Number: RFP 26-091; RFx 6100019712

Description: The Henry B. Gonzalez Convention Center (HBGCC) is soliciting proposals for Event

Staffing and Management Services to provide staffing for parking lot attendants, badge, and bag

checkers, handheld metal detecting operators, tickets scanners, ushers, elevator operators,

wayfinding/greeters, and event safety control staff for events hosted at the HBGCC. Services needed

for events will be based on venue requirements, tickets, security considerations, attendance, nature of

event and customer considerations.

Applicable Product Categories: 96269 - Personnel Services, Temporary

Date Issued: July 1, 2026

Due Date & Time: August 14, 2026, 11:00 a.m. Central Time

Pre-Submittal Conference: Pre-Submittal Conference will be held at 10:00 a.m., Central Time, on

July 8, 2026, via WebEx. Attendance at the Pre-Submittal Conference is optional, but highly

encouraged.

Respondents may call the toll-free number listed below and enter access code to participate the day of

the conference.

Dial-In Number: 1-415-655-0001 | Access Code: 2349 483 8755 | Meeting Password: ESMS2026

Join from the meeting link:

https://sanantonio.webex.com/sanantonio/j.php?MTID=mb1113932ac3a072753875a4ffd42c533

Staff Contact Person: Gregory Desir, Procurement Specialist III, Gregory.Desir@sanantonio.gov

Evaluation Committee Voting Members:

YIdefonso Rodriguez-Sola, Assistant Director, Convention and Sports Facilities Department

Monica Ramos, Assistant Director, Convention and Sports Facilities Department

Carisa Gamez, General Manager, Convention and Sports Facilities Department

Cecilie Marchi, Facilities Security Manager, Convention and Sports Facilities Department

Barry David, Event Services Manager, Convention and Sports Facilities Department

Pursuant to Section 011 – Restriction on Communications and in accordance with and as

authorized by Section 2-61 of the City Code, the following restrictions on communications apply

to this solicitation: Respondents are prohibited from contacting 1) City officials, as defined by

§2-62 of the City Code of the City of San Antonio, regarding the RFP or proposal from the time

the RFP has been released until the contract is posted for consideration as an agenda item

during a meeting designated as an A session; and 2) City employees from the time the RFP has

been released until the contract is approved at a City Council “A” session.

Exceptions to the Restrictions on Communications:

Respondents may submit written questions concerning this RFP to the Staff Contact Person listed

below until 4:00 p.m., Central Time, on July 10, 2026. Questions received after the stated deadline

will not be answered. All questions shall be sent by e-mail. Questions submitted and the City’s

responses will be posted with this solicitation.

Gregory Desir, Procurement Specialist III

City of San Antonio, Finance Department – Procurement Division

Gregory.Desir@sanantonio.gov

To view this solicitation, go to the SAePS portal; https://supplierservice.sanantonio.gov/irj/portal

If you have not completed the City’s SAePS Vendor Registration, you must do so in order to view the

solicitation and submit a response. Once you have logged on to the SAePS portal, click on “My Bids”

(first), if not viewable then click “Other Bids” (to view all already published competitive bids). Vendor

Guides & Support can be accessed from this link:

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Resources/Guides-

Support

TO REGISTER: You will need to complete the vendor registration by accessing the SAePS Vendor

Registration at

https://www.sa.gov/Directory/Departments/Finance/About/Divisions/Procurement/Become-a-Vendor.

Questions regarding registration may be submitted to Vendor Support at (210) 207-0118 or by email

at vendors@sanantonio.gov with “SAePS Portal” on the subject line so this can be expedited.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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6100019712 Event Staffing and Management Services Addendum 2

Description

Attachment Preview

See Also