Bid Information
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Type
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Request for Proposal
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Status
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Issued
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Number
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2023-033 Addendum 5 (Event Services & Related Products)
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Issue Date & Time
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6/11/2023 12:02:00 AM (CT)
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Close Date & Time
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7/18/2023 10:00:00 AM (CT)
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Notes
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PLEASE NOTE! IN ORDER TO BECOME (OR REMAIN) AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF ITEMS LISTED. ENTER YOUR DISCOUNT AMOUNT FOR THOSE THAT YOU OFFER, AND SELECT "NO BID" ONLY FOR THE LINES YOU DO NOT OFFER.
SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for
PURCHASE OR RENTAL, of SUPPLIES AND SERVICES related to GRADUATION, ATHLETIC, CELEBRATORY & OTHER EVENTS, to include the following:
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Decorations (Arches, Balloons, Floral, Carpet, Centerpieces, Signage, Etc)
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Disc Jockeys/DJs or related services
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Event Security Staffing (Event Staff Supervisor, Ticket Taker/Gate Person, Usher,
Parking Attendant,
Unarmed Security Guard, Etc)
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Event Planning
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Party Equipment Rentals
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Photo Booths & Services
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Sound & Lighting Equipment & Services
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Tables, Chairs & Furniture Rental (may include Delivery, Setup & Pickup)
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Table Settings (Plates, Table- & Service- Ware, Linens, Etc)
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Tents or Other Temporary Covering
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Related Purchases & Rentals Not Otherwise Specified
to fill the needs of the schools and various departments of PISD on an "As Needed" basis.
This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2 CFR) Part 200 requirements to procure vendors who provide goods and/or services purchased by Plano ISD using federal dollars. This proposal may be used with local, state, federal and grant funded programs.
ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $250,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM:
The initial term of this RFP will be for one (1) year from date of award.
This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods.
This decision will be made in the best interests of Plano ISD.
Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.
Initial Contract Period: August 2023 -
August
2024
Contract YR2 (Option):
August
2024 -
August
2025
Contract YR3 (Option):
August
2025 -
August
2026
Contract YR4 (Option):
August
2026 -
August
2027
Contract YR5 (Option):
August
2027 -
August
2028
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