Event Services & Related Products

THIS REQUEST FOR PROPOSALS IS TO ADD SUPPLEMENTAL VENDORS FOR THE NAMED SUPPLIES. PLANO ISD WILL UTILIZE ANY CONTRACTS AWARDED IN RESPONSE TO THIS REQUEST FOR PROPOSALS, AS THE FIRST CHOICE BEFORE CONTRACTS OF OTHER ENTITIES (i.e. interlocal and cooperative contracts). SUPPLIERS ARE ENCOURAGED TO SUBMIT A PROPOSAL TO BE PLACED ON PLANO ISD'S APPROVED VENDOR LIST.

VENDORS THAT WERE AWARDED ON THE PREVIOUS PROPOSAL FOR RFP 2023-033, 2023-033-S1 or RFP 2023-033-S2, ARE NOT TO RESPOND TO THIS SUPPLEMENTAL PROPOSAL. This supplemental RFP is to add additional vendors to the already awarded list.

PLEASE NOTE! IN ORDER TO BECOME AN APPROVED VENDOR WITH PLANO ISD FOR ANY OF THE LISTED CATEGORIES, YOU MUST RESPOND TO THIS INVITATION WITH A PROPOSAL. IT IS NOT NECESSARY TO OFFER ALL CATEGORIES OF ITEMS LISTED, IT IS IMPORTANT TO RESPOND TO AT LEAST ONE WHICH MAY INCLUDE LINE ITEM 10. ENTER YOUR DISCOUNT AMOUNT FOR THOSE THAT YOU OFFER, AND SELECT "NO BID" ONLY FOR THE LINES YOU DO NOT OFFER.

SCOPE: The Plano Independent School District (Plano ISD) is seeking proposals for PURCHASE OR RENTAL of SUPPLIES AND SERVICES related to GRADUATION, ATHLETIC, CELEBRATORY & OTHER EVENTS, to include the following:

• Decorations (Arches, Balloons, Floral, Carpet, Centerpieces, Signage, Etc)

• Disc Jockeys/DJs or related services

• Event Security Staffing (Event Staff Supervisor, Ticket Taker/Gate Person, Usher,
  
  Parking Attendant, Unarmed Security Guard, Etc)

• Event Planning

• Party Equipment Rentals

• Photo Booths & Services

• Sound & Lighting Equipment & Services

• Tables, Chairs & Furniture Rental (may include Delivery, Setup & Pickup)

• Table Settings (Plates, Table- & Service- Ware, Linens, Etc)

• Tents or Other Temporary Covering

• Related Purchases & Rentals Not Otherwise Specified

to fill the needs of the schools and various departments of PISD on an "As Needed" basis.

ESTIMATED ANNUAL EXPENDITURE: The estimated expenditure for this district-wide contract is approximately $250,000 annually. However, this estimate should not be construed to be a guarantee of either minimum or maximum since usage is dependent upon actual needs and available funding. This estimate may be exceeded by 25% annually.
TERM: The initial term of this RFP is for one (1) year from date of award by Plano ISD Board of Trustees. This contract, upon the agreement of both the successful vendor(s) and the Plano ISD, will automatically extend for four (4) additional one (1) year periods. This decision will be made in the best interests of Plano ISD. Plano ISD has the option to extend this RFP at the end of the performance period for up to 120 days if determined to be in the best interest of the district to ensure availability of products and/or services.