Event 71382 - Rebid ITS SP - Data Domain Systems Renewal

Agency:	City of Chicago Housing Authority
State:	Illinois
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Feb 8, 2024
Due Date:	Feb 16, 2024
Solicitation No:	Event 71382
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CHA_ SP-ITS 71382 Data Domain Systems Renewal

SMALL PURCHASE QUOTE REQUEST FORM

PART 1 – REQUESTOR AND SCOPE OF SERVICES INFORMATION

PROJECT TITLE

REQUESTING DEPARTMENT / DIVISION

RFQ RELEASED DATE

QUOTE DUE DATE AND TIME

PERFORMANCE PERIOD

Initial and Option Periods (if applicable)

NEED BY DATE

CONTACT PERSON NAME/EMAIL

REBID: ITS 71382_Data Domain Systems Renewal

Procurement & Contracts / Information Technology

2/08/2024

2/16/2024 at 1:00 PM CT

Per Item Description Listed

2/20/2024

Robert Thompson – rthompson@thecha.org

PART 2 – SCOPE OF WORK

The Chicago Housing Authority (CHA) is seeking bids from a qualified firm to provide maintenance

renewals that are essential for the continued smooth functioning of two data domain systems. These

renewals are critical to ensure the protection of CHA's data privacy and safeguard against any potential

cyber-attacks or data tampering.

Item

EMC RENEWAL –

Mfg. Serial# APM00185018677

Term: 12/22/2023 –12/21/2024

EMC RENEWAL –

Mfg. Serial# APM00185018678

Term: 12/22/2023 –12/21/2024

*Estimated

Quantity

Original Price

Per Item

Total

(Estimated Qty *

Total Price Per

Item)

*CHA reserves the right to increase or delete any scheduled items, and/or increase or reduce the

quantity of any scheduled item as deemed necessary, to waive informalities and technicalities, and

to make other changesand modifications consistent with CHA’s policies, and the laws and regulations

governing HUD programs.

CHA_ SP-ITS 71382 Data Domain Systems Renewal

All Quote Responses Must Be Typed & Signed by an Authorized Representative from the Respondent’s company.

The successful Respondent(s) will be required to submit mandatory CHA forms and affidavits within seven days

of notice of award. The mandatory forms will be forwarded to the successful Respondents prior to contract award.

Forms should be completed, signed, and notarized where required or marked "not applicable" where appropriate.

The mandatory forms are:

• Diversity Inclusion Utilization Plan

• Compliance Certification Form**

• Contractors Affidavit**

• Economic Disclosure Statement Form**

• HUD-50071 - Certification of Payments to Influence Federal Transactions**

• Required Insurance Certificate (see below Insurance Requirements)

**These documents are exhibits to this Small Purchase and can be found at www.thecha.org/doing-business

Failure by the Respondent to provide such information within the allotted time will render the Respondent

ineligible for award.

CHA may reject any or all quotes. Action to reject all quotes shall be taken only for unreasonably high

prices,error in the solicitation, cessation of need, unavailability of funds, failure to secure adequate

competition, orany other reason deemed appropriate by CHA.

Insurance Requirements

Prior to the commencement of this Agreement, Vendor/Consultant shall procure and maintain at all

times during the term of this Agreement insurance against claims for security breaches, system failures,

injuries to persons, damages to software, or damages to property (including computer equipment)

which may arise from or in connection with the performance of the work hereunder by the Vendor, its

agents, representatives, or employees. Vendor shall procure and maintain for the duration of the

contract insurance claims arising out of their services and including, but not limited to loss, damage,

theft or other misuse of data, infringement of intellectual property, invasion of privacy and breach of

data. The insurance carriers used must be authorized to conduct business in the State of Illinois and

shall have an A.M. Best rating of not less than A: VII.

Minimum Coverage and Limit Requirements

1. Commercial General Liability: General Liability Insurance on an occurrence basis with limits not less

than $1,000,000 per occurrence with an aggregate of not less than $2,000,000 covering bodily injury

and property damage. This coverage shall also include, but not be limited to, contractual liability,

products and completed operations, personal and advertising injury.

2. Workers’ Compensation and Employer’s Liability: Coverage must be in accordance with the laws of the

State of Illinois and include a waiver of subrogation in favor of Chicago Housing Authority.

▪ Coverage A – Statutory Limits

▪ Coverage B - Employers Liability - $500,000 bodily injury or disease each accident; each

employee

3. Auto Liability: Required when any vehicles (owned, hired and/or non-owned) are used in connection

with the Services to be performed, coverage limits of not less than $1,000,000 each accident combined

single limit for Bodily Injury and Property Damage.

4. Technology Errors & Omissions (including Cyber Liability) required when Vendor/Consultant provides

technology services or technology products under this Agreement, insurance appropriate to the

professional services being performed shall provide coverage for the acts, errors, or omissions of

Vendor/Consultant with a limit of not less than $1,000,000 per occurrence or claim and $2,000,000 in

aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken

by the Vendor in this agreement and shall include, but not be limited to, claims involving security breach,

CHA_ SP-ITS 71382 Data Domain Systems Renewal

system failure, data recovery, business interruption, cyber extortion, social engineering, infringement

of intellectual property, including but not limited to infringement of copyright, trademark, trade dress,

invasion of privacy violations, information theft, damage to or destruction of electronic information,

release of private information, and alteration of electronic information. The policy shall provide

coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

Related Insurance Requirements

1. Prior to the issuing of the Notice to Proceed by the CHA, the Vendor shall submit a Certificate of

Insurance via an email to the CHA Procurement Specialist, evidencing compliance with the insurance

requirements set forth above. The Certificate of Insurance evidencing the minimum coverages required

herein shall be in force on the Effective Date of the Contract and continuously throughout the duration.

The required documentation must be received prior to the commencement of any work under this

Agreement.

2. It is understood and agreed to by the parties hereto that Chicago Housing Authority and others listed

below shall be included as Additional Insureds on Vendor’s liability policies, with the exception of

Professional Liability and Employer’s Liability and such insurance is primary to and will not seek

contribution from any insurance, deductibles, self-insured retentions and/or self-insured programs

available to Chicago Housing Authority.

Certificate Holder:

Chicago Housing Authority

60 E Van Buren

Chicago, IL 60605

Additional Insureds:

Collectively referred to as the “Additional Insureds” shall include Chicago

Housing Authority, Chicago Housing Administration, LLC; and/or other

Partnership, Limited Liability Company as established by CHA; its respective

commissioners, board members, officers, directors, agents, property

management firms, agents, employees, invitees and visitors.

Primary Coverage:

For any claims related to this Agreement, the Vendor’s insurance coverage

shall be the primary policy. The Vendor expressly understands and agrees

that any insurance or self-insurance programs maintained by the CHA shall

apply in excess of and shall not contribute with insurance provided by the

Vendor.

3. The required coverages evidenced on the Certificate of Insurance shall be in force on the Effective Date

of the Contract and must be received prior to the commencement of work under this Agreement. Copies

of the endorsement(s) adding the CHA to Vendor’s policy as an additional insured are required upon

request. Updated Certificates of Insurance are required for policies which renew during the term of this

Agreement or extensions thereof. Renewal or replacement certificates shall be delivered to

certificates@thecha.org. Under no circumstances shall the Vendor allow any required coverage to

lapse, cancel or non-renew throughout the duration of the Agreement or extensions thereof.

4. At the CHA’s option, non-compliance will result in (1) all payments due the Vendor being withheld until

the Vendor has complied with the Agreement; or (2) the Vendor will be assessed Five Hundred Dollars

($500.00) for every day of non-compliance; or (3) the Vendor will be immediately removed from the

premises and the Agreement will be terminated for default. The receipt of any certificates does not

constitute agreement by the CHA that the insurance requirements in the Agreement have been fully

met or that the insurance policies indicated on the certificate comply with all Agreement requirements.

CHA_ SP-ITS 71382 Data Domain Systems Renewal

The insurance policies shall provide for thirty (30) days prior written notice to be given to the CHA in the

event coverage is substantially changed, canceled or non-renewed. It is the responsibility of the Vendor

to ensure such notice is provided to CHA prior to the condition occurring.

5. The Authority in no way warrants that the minimum limits contained herein are sufficient to protect the

Authority from liabilities that might arise out of the performance of the work under this Agreement by

the Vendors or its Subcontractors. Vendor shall assess its own risks and, if it deems appropriate and/or

prudent, maintain higher limits and/or broader coverages. The Vendor is not relieved of any liability or

other obligations assumed or pursuant to the contract by reason of its failure to obtain or maintain

sufficient insurance. If the Vendor maintains broader coverage and/or higher limits than the minimum

requirements, CHA requires and shall be entitled to the broader coverage and/or the higher limits

maintained by the contractor. Any available insurance proceeds in excess of the specified minimum

limits of insurance and coverage shall be available to CHA.

6. The Vendor shall require all subcontractors to carry the insurance required and adhere to the same

requirements and conditions as outlined above for the duration of the Agreement. In the event that

Vendor utilizes subcontractors to perform any Services under the Agreement on its behalf, Vendor shall

require and verify that such subcontractors maintain the minimum insurance required herein or as

appropriate for the work being performed. Vendor shall ensure that CHA is included as an additional

insured on subcontractor’s liability insurance.

7. The Vendor expressly understands and agrees that any insurance or self-insurance programs maintained

by the CHA shall apply in excess of and will not contribute with insurance provided by the Vendor and/or

any of its subcontractors.

PART 3 – VENDOR INFORMATION

_ (CORPORATE NAME ATTACHED

TO FEDERAL TAX ID NUMBER) has thoroughly read ITS 71382 Data Domain Systems Renewal and all associated

Addenda (if applicable) and can provide the services as described at the offer submitted on this Quote Form.

CONTACT INFORMATION FOR CORPORATE OFFICIAL AUTHORIZED TO BIND RESPONDENT

DATE

CORPORATE AUTHORIZED

REPRESENTATIVE

CORPORATE OFFICIAL

E-MAIL ADDRESS

COMPANY PHONE NUMBER

COMPANY ADDRESS

CORPORATE AUTHORIZED

REPRESENTATIVE SIGNATURE

CHA_ SP-ITS 71382 Data Domain Systems Renewal

PART 4 – ADMINISTRATIVE TERMS AND CONDITIONS

• Required CHA Vendor Registration

In order to do business with CHA, Respondent must be a registered vendor prior to submitting

a response. IfRespondent has already registered with CHA, the Respondent’s (Vendor) profile

must be up to date.

Respondent is responsible for contacting their local authorities to ensure that Respondent has

complied with all laws and is authorized and/or licensed to do business in the Territory. All

applicable fees associated therewith are the responsibility of Respondent now or hereafter in

effect during the contract. Respondent and its employees, agents and subcontractors shall

also comply with all Federal, State and local laws regarding business permits and licenses that

may be required to carry out the services performed under the contract.

•

Acceptance Period

All Respondents submitting a quote must agree to honor the terms and conditions contained herein

for a period of one hundred twenty (120) days.

• Quote Signature

The person signing the Quote Form must be a person authorized to bind the Respondent

contractually. Unsigned offers will be rejected. Unsigned offers cannot be signed after the

quote has been received.

•

Ownership of Documents

All work products generated, prepared, assembled and provided to CHA pursuant to this RFQ

become the property of CHA upon receipt. Work products include but are not limited to reports,

memoranda, data, survey responses, presentations, and other materials of any nature, or

information related to any of the foregoing, which are or were generated in connection with the

scope of services described in the contract. Respondents shall not copyright, or cause to be

copyrighted, any portion of any document submitted to CHA as a result of this RFQ.

• Contractor Status

The Contractor shall be an independent Contractor and will not be an employee of CHA.

• Funding Limitations

This procurement may be funded, in whole or in part, by grant funds provided by the U.S.

Department of Housing and Urban Development (“HUD”). CHA will not be bound to any

contract if funding has been disallowed by HUD.

• Taxes

CHA is exempt from sales tax. The Contractor agrees to pay all taxes incurred in the

performance of an awarded contract. Freight, handling costs, and taxes shall not be charged

to the CHA.

•

Advertising

Respondent agrees not to use the fact of or the results from submission of a quote as a part of

any commercialadvertising. CHA does not permit the use of CHA’s relationship with an entity of

purposes of marketing efforts,unless CHA specifically agrees otherwise.

•

Government Restrictions

In the event any governmental restrictions may be imposed which would necessitate alteration

of the material, quality, workmanship or performance of the goods or the material, quality,

workmanship or performance of the goods or services offered, it shall be the responsibility of the

successful Respondent to immediately notify CHA in writing specifying the regulation which

requires an alteration. CHA reserves the right to accept any such alteration, including any

reasonable price adjustments occasioned thereby, or to cancel the contract at no expense to

CHA.

Event 71382 - Rebid ITS SP - Data Domain Systems Renewal

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See Also

Date	Categories	Description	Attachments
Feb 8, 2024	Informal Under 250K	Event 71382 - Rebid ITS SP - Data Domain Systems Renewal	Event 71382