Event No. 3243_Electricity Supply_RFP

Agency:	City of Chicago Housing Authority
State:	Illinois
Type of Government:	State & Local
Posted Date:	Feb 21, 2024
Due Date:	Mar 20, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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CHICAGO HOUSING AUTHORITY (“CHA”)

REQUEST FOR PROPOSAL (“RFP”) EVENT NO. 3243 (2024)

for

Electricity Supply

Required for use by

Property and Asset Management

ISSUED ON: Tuesday, February 20, 2024

ISSUED BY: DEPARTMENT OF PROCUREMENT AND CONTRACTS

PROPOSALS DEADLINE:

Wednesday, March 20, 2024 at 1:00 P.M., CT

Proposals may be submitted early but must be received electronically no later than the date and

time listed in the solicitation.

PROPOSALS WILL NOT BE ACCEPTED AFTER THE DUE DATE AND TIME

Respondent Name:

Contact Name:

____________________________________________________

Contact Telephone: ____________________________________________________

Contact Email:

____________________________________________________

This selection process is unique to the Scope of Work described herein and notwithstanding any

other proposal, qualification or bid requests provided by the Chicago Housing Authority.

Proposers must comply with the requirements as defined in this RFP.

Tracey Scott

Chief Executive Officer

www.thecha.org

Sheila Johnson

Deputy Chief Procurement

Chicago Housing Authority

RFP Event 3243 (2024) Electricity Supply

Property and Asset Management

Table of Contents

ARTICLE I INTRODUCTION.............................................................................................................................4

ARTICLE II INTENT AND PURPOSE...............................................................................................................4

ARTICLE III STATEMENT OF WORK/SCOPE OF SERVICES ....................................................................4

ARTICLE IV GENERAL INSTRUCTIONS .........................................................................................................6

ARTICLE V SUBMITTAL REQUIREMENTS..................................................................................................10

ARTICLE VI INSURANCE REQUIREMENTS...............................................................................................155

ARTICLE VII EVALUATION PROCESS..........................................................................................................166

ARTICLE VIII DIVERSITY AND INCLUSION GOALS .....................................................................................19

ARTICLE IX EXECUTIVE SUMMARY FORM ................................................................................................24

ATTACHMENT A – FEE PROPOSAL

FORM(S)

ATTACHMENT B – INTENT TO BID/SUBMIT

LETTER

ATTACHMENT C – VENDOR SUBMISSION

CHECKLIST

ATTACHMENT D – REFERENCE

QUESTIONNAIRE

ATTACHMENT E – UTILIZATION PLAN

ATTACHMENT F – LIST OF ACCOUNTS

RFP Event 3243 (2024) Electricity supply

RFP Event 3243 (2024) Electricity Supply

Property and Asset Management

KEY INFORMATION

1. RESPONDENT CONTACT WITH CHA: The Procurement Specialist identified below is

the sole point of contact regarding this RFP from the date of issuance until selection of the

successful proposer(s).

Allante Wallace, Procurement Specialist

Chicago Housing Authority

Department of Procurement and Contracts

60 East Van Buren Street, 8th Floor

Chicago, Illinois 60605

Phone: (312) 786-6683

E-mail: Awallace@thecha.org

Responses shall be submitted via the Supplier Portal at https://supplier.thecha.org no later

than Wednesday, March 20, 2024 by 1:00 PM, Central.

The Proposer shall be responsible for electronic submission by the due date and

time. Late proposals will not be accepted.

An in person pre-proposal conference is scheduled for Thursday, February 29, 2024, at

11:00 a.m. Central to discuss the scope of services and the CHA diversity and inclusion

requirements. The meeting address is 60 E. Van Buren Conference Rooms 736A-C.

Attendees who cannot make the in person meeting, may use the following link to access:

https://msteams.link/R8M2. Firms anticipating submitting a proposal are encouraged to

attend the teleconference. CHA encourages all interested firms to attend the Pre-

Proposal Conference.

The Letter of Intent to Submit a Proposal, Attachment B, is due Tuesday, March 12th,

2024, at 11:00 a.m. Central. The Letter of Intent to Submit a Proposal, Attachment B must

be submitted via the Supplier Portal at https://supplier.thecha.org.

If you do not intend to submit a proposal in response to this RFP, please submit via the

Supplier Portal at https://supplier.thecha.org, a brief explanation in order to continue to

receive future bid/RFP notices.

Questions regarding clarification or verification of these specifications and CHA diversity

and inclusion requirements must be submitted via the Supplier Portal at

https://supplier.thecha.org. no later than Wednesday, March 6th, 2024 by 11:00 AM,

Central.

Electronic Submission: CHA requires Respondents to submit an electronic proposal for

the above-described Event. Respondent shall upload all documents via the CHA Supplier

Portal at: https://supplier.thecha.org. Electronic proposal submission requires only one

(1) copy. Each submittal section of the electronic proposal shall be labeled and separated

into a different file as described in “ARTICLE V Submittal Requirements.”

Note: There is no maximum file capacity size when uploading attachments in the Supplier

Portal. If you receive an error message that states the “Maximum size is: 50” while

uploading an attachment in the Supplier Portal, that error message is referring to the file

naming size. The name of your file cannot be more that 50 characters. For questions or

assistance with the Supplier Portal, please contact Harriet Herron-King, Procurement

Coordinator, at 312-913-7356, HHerron@thecha.org.

Respondent shall bear all costs of responding to this solicitation.

Chicago Housing Authority

RFP Event 3243 (2024) Electricity Supply

Property and Asset Management

ARTICLE I

INTRODUCTION

CHA is the third largest public housing authority in the nation and the largest single owner of rental

housing in Chicago. Through its public housing and voucher programs, CHA serves 132,000

people in almost 63,000 households across all 77 of Chicago’s community areas. CHA’s mission

is to create and sustain strong communities where seniors thrive and everyone can unlock their

economic power, ensuring that every neighborhood in Chicago has quality affordable housing

and everyone feels welcome.

In its procurement of its good and services, CHA seeks relationships with vendors who share our

values for inclusive and equitable contracting opportunities. CHA strives to be fair, transparent,

and practical, and works to optimize the use of public funds through purchasing decisions. For

more information, visit www.thecha.org.

ARTICLE II

INTENT AND PURPOSE

The CHA seeks to contract with an Alternative Retail Electric Supplier (ARES) to provide reliable

electricity supply as described in this RFP and in accordance with federal and state regulations.

CHA anticipates it will award a retail electricity sales contract for a base period of two (2) years,

and reserves the right to extend the contract, at its sole discretion, for up to three (3) additional

one-year option periods. The contract term will begin with the December 2024 meter reads.

CHA has a goal to reduce greenhouse gas emissions 50% from 2022 levels by 2033 and is

interested in contracting with suppliers who can support these efforts through a coal-free

commitment, optional renewable energy certificate (REC) purchases, and partnerships with

renewable developers after the base term.

No award may be made to a Respondent that is on the list of contractors not eligible to receive

awards from the CHA or the United States government, as furnished from time to time by HUD.

Notwithstanding anything contained herein, CHA reserves the right to make an award based on

any other relevant considerations and in the best interest of the CHA, including awarding to one

or more suppliers

ARTICLE III

STATEMENT OF WORK/SCOPE OF SERVICES

The CHA seeks proposals to provide reliable electricity supply and maximized savings for the

CHA’s accounts as listed in Attachment F. CHA will consider proposals from Proposers that

have proven experience in supplying electricity in the ComEd service territory for end-use

customers and who have the capabilities to service organizations comparable in size and

complexity to the CHA. Proposers must be eligible to do business in Illinois and be certified by

the Illinois Commerce Commission as an ARES.

Respondents are invited to submit proposals to supply power and perform the stated scope of

services. Price proposals must include executable prices based on afternoon market conditions

on the business day prior to the RFP due date. CHA will request refreshed quotes between the

RFP due date and final selection. CHA reserves the right to request refreshed price quotes

multiple times, reject any or all proposals, to negotiate with any or all Respondents, and to

award a contract whose proposal is most advantageous to the CHA. CHA reserves the right not

to award a contract if making an award is not deemed to be in the CHA’s best interest.

Chicago Housing Authority

RFP Event 3243 (2024) Electricity Supply

Property and Asset Management

Supplier shall provide for the delivery of energy and ancillary services up to the delivery point for

each account designated in Attachment F (List of Accounts). Proposers shall, at a minimum,

provide the following scope of services:

A. Quantity

a. Provide for the full requirements of the accounts and service addresses listed in

Attachment F, currently approximately 50,390 MWh annually from 208 accounts.

b. CHA shall retain the ability to add new accounts, remove accounts, and reduce

consumption throughout the term of the contract. CHA makes no warranty or

guarantee as to its actual future electric usage and consumption is subject to

change.

B. Contract Structure

a. Provide a retail agreement for the base term and option years as requested. The

retail agreement must be consistent with the requirements of this RFP.

b. Provide a seamless transition from the CHA’s current electricity supplier and

cooperate in planning a transition to a new supplier, if necessary, upon contract

expiration.

c. Provide option to add new accounts and remove accounts upon contract renewal

without penalty.

d. After the base term, provide option for partnering with renewable developers

while continuing to serve CHA supply (e.g. through sleeving PPA(s) or serving as

the balancing and scheduling agent).

C. Term

a. Provide service starting with the December 2024 meter read dates for each

account in Attachment F for an initial term of two years, ending with the

December 2026 meter read dates.

b. CHA reserves the right to extend the contract, at its sole discretion, for up to

three (3) additional one-year option periods.

D. Price and Economics

a. Provide pricing for a load following block and index product for 12 and 24-month

periods at 50% fixed energy with fixed retail adder. Include ancillaries, ARR

credits, TLC, balancing/congestion, PJM admin charges and margin. Pass

through costs for capacity, transmission and transmission enhancement charges,

taxes, and losses.

b. Provide pricing for an all-in fixed price product for 12 and 24-month periods.

Pass through costs for capacity, transmission and transmission enhancement

charges, and taxes.

c. Pass-through charges shall be passed through a tariffed cost without markup.

E. Billing

a. Provide option for ACH payment.

b. Provide option for separate billing groups.

c. Provide monthly usage and billing report by account for all accounts in

spreadsheet format (or equivalent report available through online portal).

d. Provide supplier-consolidated billing.

e. Charges are to be billed with full transparency including cost inputs and

calculations.

Chicago Housing Authority

Event No. 3243_Electricity Supply_RFP

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See Also

Date	Categories	Description	Attachments
Feb 21, 2024	Formal Over 250K	Event No. 3243_Electricity Supply_RFP	Event No. 3243