LEGAL NOTICE:
REQUEST FOR PROPOSAL #086-2025
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, DemandStar, from qualified persons or firms interested in providing the following: EVENT MANAGEMENT SERVICES (5K RUN/WALK)
VENDOR NOTE 1: To register with DemandStar go to:
https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate DemandStar go to:
http://network.demandstar.com/wp-content/uploads/2021/01/DemandStar-Supplier-User-Guide.pdf
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact DemandStar toll-free at (866) 273-1863. DemandStar office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with DemandStar as soon as possible to ensure your ability to provide a response to this solicitation by the due date and time. If you have any issues with DemandStar, setup, or navigation, call (206) 940-0305.
Proposals must be received electronically in the City’s e-bidding service provider DemandStar by 3:00 P.M. (CST), on THURSDAY, APRIL 10, 2025. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To participate, dial (978) 990-5387. Then, enter access code 322594.
Proposal documents and any addendums are available via the following methods:
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By accessing the City’s e-bidding service, DemandStar:
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
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By accessing the Division of Purchases’ webpage:
https://www.springfieldmo.gov/bids.aspx
A PRE-PROPOSAL CONFERENCE IS SCHEDULE FOR THURSDAY, MARCH 20, 2025, AT 10:00 A.M. (CST) VIA ZOOM. The pre-proposal conference shall be conducted via videoconference. To participate email the Buyer, Todd Cox,
For security reasons, you must enable JavaScript to view this E-mail address.
for the link and password. All interested proposers are encouraged to participate
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1) provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees working in connection with this contract. The required documentation affirming enrollment must be from the federal work authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such business enterprises to submit responses.