Event Management Platform

Agency: State Government of Maryland
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 541511 - Custom Computer Programming Services
  • 541611 - Administrative Management and General Management Consulting Services
  • 561920 - Convention and Trade Show Organizers
Posted Date: Oct 5, 2026
Due Date: Oct 12, 2026
Solicitation No: BPM058710
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Bid Documents: Please Login to View Page

Description

ID: BPM058710
Title: Event Management Platform
Status: Open
Due / Close Date: 10/12/2026
Publish Date: 10/5/2026 4:07:37 PM
Main Category: Cloud-based platform as a service
Solicitation Type: RFP: Double Envelope Proposal
Issuing Agency: Maryland State Department of Education

Solicitation Summary
Title
Event Management Platform
ID
BPM058710
Alternate ID
R00B6600076
Functional Area #
1
Round #
3
Status
Open
Due / Close Date (EST)
Oct 12 2026 5:00PM
Solicitation Type
RFP: Double Envelope Proposal
Main Category
Automation control devices and components and accessories
Issuing Agency
Maryland State Department of Education
Procurement Officer / Buyer
Kenya DECOSTA
Email
kenya.decosta@maryland.gov
Solicitation Summary

The purpose of this RFP is to solicit a Contractor to provide and manage a Software as a Service (SaaS) event platform for MCSS’ largest event; the School Safety Conference held annually in July. The readily available customizable event management platform shall be used for registrations, kiosks and check-ins, name or ID badge printing, attendance tracking, surveys and feedback function, speaker portfolio management, and exhibitor profile management.

Additional Instructions
Project Cost Class
Pre-Bid Conference Information
Pre-Bid Conference Date (EST)
Pre-Bid Conference Details
Small Business Reserve Designation
No

Procurement Program Participation Goals

VSBE Participation (%)
1.0
MBE Participation (%)
2.50
African American MBE Participation (%)
Asian American MBE Participation (%)
Hispanic American MBE Participation (%)
Women-Owned MBE Participation (%)
DBE Participation (%)
SBE Participation (%)
Socio Economic Participation Criteria
Procurement Officer / Buyer
Kenya DECOSTA
Alternate Link
Attachments
Selected
Title Type Att. Last Modified on UTC-4 Creation Date UTC-4 Validity End Date
Amendment 1 Amendment (Approved) 10/5/2026 4:04:49 PM 10/5/2026 4:04:49 PM
RFP Technical Documents (Approved) 9/2/2026 10:00:45 AM
Appendix 1: Abbreviations and Definitions Technical Documents (Approved) 9/2/2026 10:02:11 AM
Appendix 4: MBE Participation Goal Technical Documents (Approved) 9/2/2026 10:02:45 AM
Appendix 5: VSBE Participation Goal Technical Documents (Approved) 9/2/2026 10:03:21 AM
Appendix 6: Living Wage Technical Documents (Approved) 9/2/2026 10:03:59 AM
Appendix 9: Table C Technical Documents (Approved) 9/2/2026 10:04:44 AM
Appendix B: Bid Form Technical Documents (Approved) 9/2/2026 10:05:15 AM
Appendix 3: Labor Categories Technical Documents (Approved) 9/2/2026 10:06:32 AM
Attachment D1-A (MBE Participation Schedule) Technical Documents (Approved) 9/2/2026 10:07:59 AM
Attachment D (MBE Forms) Technical Documents (Approved) 9/2/2026 10:08:41 AM
Attachment A: Bid Proposal Affidavit Technical Documents (Approved) 9/2/2026 10:10:19 AM
Attachment E: VSBE Forms Technical Documents (Approved) 9/2/2026 10:11:05 AM
Appendix I: Conflict of Interest Technical Documents (Approved) 9/2/2026 10:12:20 AM
Appendix K: Location of Performance Disclosure Technical Documents (Approved) 9/2/2026 10:13:16 AM
Attachment L: Reference Checks Technical Documents (Approved) 9/2/2026 10:13:50 AM
Attachment M: List of State Projects Technical Documents (Approved) 9/2/2026 10:14:33 AM
Attachment N: Legal Action Summary Technical Documents (Approved) 9/2/2026 10:15:09 AM
Attachment P: Prime Contractor List of Subcontractors Technical Documents (Approved) 9/2/2026 10:15:54 AM
Attachment S: Non Disclosure Agreement Technical Documents (Approved) 9/2/2026 10:16:24 AM
Attachment U: Contract Affidavit Technical Documents (Approved) 9/2/2026 10:16:58 AM
Attachment Y: Data Use Agreement Technical Documents (Approved) 9/2/2026 10:17:33 AM
Exhibit 1: MBE-VSBE Research Factors Technical Documents (Approved) 9/2/2026 10:44:20 AM
Exhibit 2: Sample Contract Technical Documents (Approved) 9/2/2026 10:44:51 AM
Exhibit 4: Accessibility Policy Technical Documents (Approved) 9/2/2026 10:45:25 AM
IT Supplemental Technical Documents (Approved) 9/2/2026 10:45:48 AM
26 Record(s)
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