Event Equipment Rental and Supplies

Agency: Cobb County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 532412 - Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
  • 532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing
Posted Date: Aug 9, 2019
Due Date: Aug 29, 2019
Solicitation No: QU0220
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Contact information: Please Login to View Page
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BID# NAME STATUS DUE DATE/ TIME DOCUMENTS ADDITIONAL INFORMATION PROCUREMENT CONTACT UPDATED
QU0220 Event Equipment Rental and Supplies Open 8/29/19
3:00 PM
Solicitation
Attachment A
Pre-Qualification meeting on 8/15/19 at 10:00 AM in Procurement Services Department Bid Room Daphne Farley 08/09/19

Attachment Preview

COBB COUNTY
SCHOOL DISTRICT
One Team,One Goal:StudentSuccess
Procurement Services Department
August 8,2019
514 Glover Street
Marietta,GA 30060
Telephone:(770)426-3300
www.cobbkl2.org
TO ALL VENDORS:
Cobb County School District (CCSD) invites responses for furnishing goods and/or services
required for "Request for Qualifications(RFQ)QU0220,Event Equipment Rentai and Supplies"
as described in this document.
Vendors are instructed to read carefully all terms,conditions,specifications and requirements in
this RFQ. Vendors are required to compiete and return all forms in their entirety.
The CCSD Procurement Services Department Generai Terms and Conditions are hereby
acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into
the solicitation document and the resulting contract. Refer to the CCSD Procurement Services
website for the complete General Terms and Conditions. Go to www.cobbkl2.org. From this
screen, select "Departments", choose "Procurement Services" and find the link to "General
Terms and Conditions" on the right hand side of the page.
A pre-qualificatton conference will be held on August 15, 2019 at the Cobb County School
District, Procurement Services Department, 6975 Cobb International Blvd, Kennesaw, GA
30152 at 10:00 a.m.Eastern Time(ET). Attendance at this pre-qualiflcation conference is NON-
MANDATORY, however interested vendors are urged to attend to ask questions and received
clarification on the solicitation.
Responses can be faxed, emailed to daphne.farley@cobbkl2.org, or mailed to the
Procurement Services Department.The CCSD Fax Number is(770)426-3371.
The response acceptance will close on August 29. 2019 at 3:00 p.m. Eastern Time. Please allow
ample time for delivery. Responses submitted after the due date/time will not be accepted,
however, responses can be submitted prior to the due date/time.
CCSD reserves the right to accept or reject any or all responses and to waive any informalities.
Your interest and participation in the CCSD solicitation process is appreciated.
Sincerely,
David Odom, CPPO
Director of Procurement Services
BOARD OF EDUCATION
SUPERINTENDENT
Divid Cluslain. Clmir• Brad Wheeler. Vice Chair
David Banks•Charisse Davis •]aha Howard * David Morgan < Randy Scamlhom
Chris Ragsdale
RFQ QU0220,Event Equipment Rental and Supplies
COBB COUNTY SCHOOL DISTRia
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
TABLE OF CONTENTS
Section
Special Terms and Conditions
Conflict of Interest
Georgia Security and Immigration Compliance Act Documents
Acknowledgement and Agreement
"No Response" Reply Form
Checklist
Label
School List
CCSD Performance Contract, FS213
Page #(sl
3-10
11
12-16
17
18
19
20
21- 23
Attachment A
RfQ QU0220,Event Equipment Rental and Supplies
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
The Special Terms and Conditions are customized specifically to this solicitation. Taking exception
to these terms and conditions or submitting conflicting language may be cause for rejection of
vendor's response.
Should these Special Terms and Conditions be in conflict with the General Terms and Conditions, the
Special Terms and Conditions will control.
1.0 PURPOSE
The Cobb County School District (CCSD) hosts a variety of events throughout the year that
require Event Equipment Rental Services and Supplies. This solicitation will be used to pre-
qualify vendors to be placed on an approved list for all CCSD staff to utilize on an as needed
basis for contracted, event related equipment and supplies.
2.0 SCOPE OF WORK
2.1 The CCSD desires to place orders with the successful vendor(s) for event equipment
rental and event supplies including, but not limited to,tents,tables,table coverings and
linens,chairs,lattice fencing,carnival games,inflatables and food/beverage equipment.
2.2 The CCSD will rent equipment/supplies on an as needed basis throughout the contract
period.
2.3 The awarded vendor(s) shall provide a quote to CCSD upon request for desired
equipment, services, and supplies. The price quotes, Including delivery, set-up and pick
up must be given to the CCSD representative prior to renting of equipment/supplies. All
pricing must be included in the quote. CCSD will not pay any additional cost or fees.
2.4 All equipment/supplies rented must be clean and operational with no needed repairs to
CCSD's satisfaction. Equipment/supplies must meet all state/local government
regulations.
2.5 Awarded vendor{s)shall demonstrate the use and care of any rental equipment.
2.6 Equipment that is not operational must be replaced within four(4)hours of notification
of issue.
2.7 The CCSD will maintain a list of-all approved vendors. CCSD reserves the right to
add/remove vendors from the Approved Vendors List throughout the contract period.
RFQ QU0220,Event Equipment Rental and Supplies
C06B COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
3.0 REQUIREMENTS
3.1 Vendors shall submit documentation as outlined on the Vendor Questionnaire in order
to be considered for the Approved Vendors List.
3.2 If the vendor requires the CCSD to sign a rental agreement for equipment rental please
submit a copy with your response. All vendor rental agreements must be approved by
the CCSD attorney. If any changes are made to the rental agreement during the term of
the contract, vendor must submit a revised copy to CCSD for review.
3.3 Approved vendor(s)may be required to fill out a Performance Contract(See Attachment
A).
4.0 CALENDAR OF EVENTS
EVENT
Release RFQ
Pre-Qualification Meeting at 10:00 AM,EST
Deadline for written questions at 10:00 AM,EST
RFQ due in Procurement Services by 3:00 PM,EST
Evaluation and Approval
DATE(dates are tentative)
August 8,2019
August 15,2019
August 19,2019
August 29,2019
September 2019
5.0 COMMUNICATIONS WITH CCSD STAFF
5.1 All communications concerning this RFQ must be submitted in writing by email or fax
(770) 426-3371 to the CCSD Procurement Services Department. Email to
daphne.farlev@cobbkl2.org is the preferred method of communication. Only written
questions submitted via email or fax will be accepted. No response other than written,
distributed by the Procurement Services Department, will be binding upon CCSD. The
Procurement Services Department,in its discretion, may call upon user departmentsfor
clarification in their area of expertise. Questions concerning this solicitation must be
received by 10:00 a.m. on August 19, 2019. Answers will be posted to the CCSD
Current Solicitations website by August 20,2019.
5.2 From the issue date of this RFQ until completion of the entire solicitation process and
announcement of approval notification, aii vendor communication must be authorized
by the Procurement Services Department including but not limited to communications
with school system employees and/or contracted agents related to this RFQ. Violation
of this provision may result in rejection of the vendor's response.
RFQ QU0220, Event Equipment Rental and Supplies
COBB COUNTY SCHOOL DISTRia
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
SPECIAL TERMS AND CONDITIONS
5.3 It Is the vendor's responsibility to check the CCSD Current Solicitations website for any
addenda, responses to vendor questions, or other communications that may be Issued
or released during the solicitation period. Following receipt of vendor responses to a
solicitation, it is the vendor's responsibility to be available via email, phone and/or fax
during the review process in the event that clarihcation or additional information is
required. If clarification or additional information is requested, the responsibility rests
on the vendor to ensure that CCSD receives requested information prior to the
deadline(s) Indicated.
6.0 SUBMISSION OF QUALIFICATIONS
6.1 Responses are to be mailed to 6975 Cobb International Blvd., Kennesaw, GA 30125,
Procurement Services, Suite D, Attn: Daphne Farley or faxed to 770-426-3371, Attn:
Daphne Farley or emailed to daphne.farlev@cobbkl2.org.U5e of faxed or emailed
responses is at the sole risk of the vendor,and CCSD is not responsible for the failure
of any computer hardware,software, telephone,facsimile or other communications
systems or devices. It Is CCSD's preference that responses be mailed.
6.2 Responses must be on the forms furnished within this RFQ and completed in their
entirety. Responses that are mailed should be submitted in a sealed envelope marked
with your company name and Request for Qualifications (RFQ) QU0220, Event
Equipment Rental and Supplies" clearly marked on the outside of the envelope.
Additionally, CCSD requests that all mailed responses be submitted In electronic form
via USB flash drive or CD. PDF format Is acceptable unless otherwise stated.
6.3 Vendors are instructed to read all terms, conditions and specifications as set forth in
RFQ carefully. Responses must be either typed or written in ink. Any correction made
within the RFQ submission (white out or strike through) must be initialed by an
authorized representative of the company submitting the response.
6.4 All responses submitted become the property of the CCSD and are subject to applicable
open records policies and laws.
6.5 Responses are to be delivered no later than the date and time set forth in this RFQ.
Vendors are advised to consider that hand delivery assures timely receipt. Mailed
responses must be submitted to:
Cobb County School District
Procurement Services Department
RFQ QU0220,Event Equipment Rental and Supplies
Attn: Daphne Farley
6975 Cobb International Boulevard, Suite D
Kennesaw, GA 30152

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