Event Coordination & Planning Services
| Agency: | City of Palo Alto |
|---|---|
| State: | California |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Sep 29, 2025 |
| Due Date: | Oct 21, 2025 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Description
Project ID:
Title: Event Coordination & Planning Services
Addenda: 0
Release Date: 9/29/2025
Due Date: 10/21/2025
The City is seeking a Special Events Coordinator to plan and execute its largest annual employee engagement event for a three year contract term. We are looking for a vendor with proven industry experience, a track record of reliability, and the creativity to bring fresh, engaging ideas to life. This event plays a key role in fostering connection and morale among City staff, and we’re looking for a partner who can deliver a memorable and well-organized experience.
The City’s annual employee engagement event typically welcomes around 500-600 staff members and features a variety of activities, including games, food, entertainment, and more. This event is an important opportunity to celebrate and connect with employees across all departments. We rely on the Event Coordinator to take the lead in planning and coordinating all aspects of the event, working closely with City departments, managing logistics, and ensuring a smooth and enjoyable experience. The Coordinator is also expected to be on-site the day of the event to oversee setup, execution, and cleanup.
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