Escalator Repair and Maintenance Services

Notice of Intended Procurement
Name of Procuring Entity

Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates

Aris Medeiros, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 554349

Procurement Documents

The procurement documents are available at www.merx.com .

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
Description of Procurement
This Request for Proposal (“RFP”) is an invitation to prospective Proponents to submit a Proposal indicating their organization’s capability and resources in providing repair  and maintenance services for the University’s eight (8) escalators, as further described in Appendix B – Deliverables (the “Deliverables”).
The University intends to execute a Master Services Agreement, as provided in Appendix E.
Address and Final Date for Submissions

Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/93945 on or before June 24, 2025, 2:00:00 PM EDT
The submissions will not be opened publicly.

Conditions for Participation

The procurement is subject to the following conditions for participation:

Mandatory Submission Requirements
File #1 - Proposal Acknowledgement Form  - Pass/Fail

File #2 – Health and Safety - Pass/Fail

Applicable Trade Agreements

This procurement is subject to the following trade agreement(s):

BPS Procurement Directive
The Canadian Free Trade Agreement, Chapter Five
Canada-European Union Comprehensive Economic and Trade Agreement (CETA)
The Ontario-Quebec Trade and Cooperation Agreement, Chapter 9

Contract Details
The term of the Final Agreement is three (3) years, plus one (1) optional renewal period of 2 (two) years, in the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:

Stage 1 -Mandatory Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)

File #1 - Proposal Acknowledgement Form                                            Pass/Fail

File #2 – Health and Safety                                                                    Pass/Fail
Stage 2 - Technical Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)

File #3 – Company Information                                                              10

File #4 – Relevant Experience                                                                25

File #5 – Proponent’s Team                                                                   15

File #6 – Understanding of the Project                                                    15

File #7 – Social and Sustainable Practices                                              5

Subtotal  70

Stage 3 - Financial Evaluation Criteria

CRITERIA                                                                                 WEIGHTING (POINTS)

Pricing Part I - Total Maintenance Fee                                                    25

Pricing Part II – Average Hourly Rate                                                      3

Pricing Part III – Part Markup Fee (%)                                                     2

Total Evaluated Score for Stages 2, and Stage  3                                100

Notes

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com . Fees may apply; See https://www.merx.com/public/pricing for more information.

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Contract duration

Trade agreements