26-ES-02-HMP Wyoming County All-Hazards Multijurisdictional Plan

Agency:	Wyoming County
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 541620 - Environmental Consulting Services 541690 - Other Scientific and Technical Consulting Services
Posted Date:	Mar 3, 2026
Due Date:	Mar 27, 2026
Solicitation No:	26-ES-02-HMP
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Wyoming County Multi-Jurisdictional All-Hazard Mitigation Plan

Wyoming County Office of Emergency Services

151 N. Main Street, Warsaw, NY 14569

Phone: (585)786-8867/ Fax: (585)786-8961/ oem@wyomingcountyny.gov

Brian Meyers, Director of Fire & Emergency Management bmeyers@wyomingcountyny.gov

William Streicher, Fire Coordinator bstreicher@wyomingcountyny.gov

Julia Elge, EMS Operations Coordinator jelge@wyomingcountyny.gov

March 3, 2026

LEGAL NOTICE

Sealed Proposals will be received by the Wyoming County Office of Emergency Service, 151 North

Main Street, Warsaw, NY no later than 12:00 p.m., Friday, March 27, 2026 for:

Multi-Jurisdictional All-Hazard Mitigation Plan

Specifications are available at the Emergency Services Office at the above address during

regular office hours, or online at http://www.wyomingco.net/bids.aspx.

THE COUNTY RESERVES THE RIGHT TO REJECT ANY OR ALL PROPOSALS.

Brian Meyers

Director

Wyoming County Multi-Jurisdictional All-Hazard Mitigation Plan

INFORMATION FOR RESPONDENTS

Multi-Jurisdictional All-Hazard Mitigation Plan

Overview

The Wyoming County Office of Emergency Services (WCOES) requests proposals from

consultants to develop an All-Hazard Mitigation Plan for Wyoming County. The Plan will be

prepared in accordance with the requirements of the Disaster Mitigation Act of 2000 (DMA

2000) and specifically implementing regulations 44 CFR, Part 201.6 – Local Mitigation Plans.

Proposals must be made in accordance with the instructions herein and subject to stated

conditions. Submission of a proposal will be evidence that all the requirements of the specifications

are understood and accepted.

Project Management

The WCOES will be the administrative agent for the plan. As such, management of and contract

administration for the plan are the primary responsibilities of the staff of the County Emergency

Services Office.

Wyoming County Information Technology, Planning Department, Real Property and Economic

Development Departments will also be an active participant in the planning process. These

departments will take an active role in providing available data, background information, and

existing reports as necessary to the consultant to assist in the preparation of the Plan.

The above-mentioned departments will provide existing relevant GIS datasets to the consultant

for the purposes of plan development. Any new datasets created by the consultant in preparing

the All-Hazard Mitigation Plan shall be provided to WCOES in an ESRI Geodatabase or

Shapefile format that seamlessly integrates into the county’s GIS system. All data created for the

planning, and submitted to WCOES becomes the property of Wyoming County. All data will be

entered in the New York State MitigateNY platform.

Wyoming County Multi-Jurisdictional All-Hazard Mitigation Plan

Receipt of Proposals

Each firm shall submit a signed original proposal and two (2) copies in a sealed opaque

envelope indicating the company’s name and proposal title: Wyoming County Multi-

Jurisdictional All-Hazard Mitigation Plan. Proposals are due on or before 12:00

p.m., Friday, March 27, 2026. Either mail or deliver proposals in person to:

Brian Meyers, Director

Wyoming County Emergency Services

151 North Main Street

Warsaw, NY 14569

The County may consider informal any proposal not prepared and submitted in accordance with

the provisions hereof, and may waive any informalities or reject any or all proposals. Any

proposal may be withdrawn prior to the scheduled time for the opening of proposals or

authorized postponement thereof. Any proposal received after the time and date specified will

not be considered and will be returned unopened. Proposals may not be withdrawn within forty-

five (45) days after the actual date of opening.

Proposals delivered prior to the scheduled opening date will be deemed received upon the day of

the actual opening, and will be retained in the interim only as a courtesy to the respondent.

All materials and documents submitted by the respondent in response to the RFP will become the

property of Wyoming County, and will not be returned. Wyoming County is a tax-exempt entity.

Exemption certificates will be executed upon request.

Award

The award will be based in part on an analysis of the following criteria: technical and esthetic qualities of the

proposal, reliability, firm’s ability and facilities to provide the service called for, evaluation of the firm’s

proper understanding of the County’s needs, and price. The contract shall be awarded to the responsible firm

who best meets the RFP’s criteria in the opinion of the County. Notice of award will come from WCOES

Director. Additional selection factors may be included under the “Specifications” section of this RFP.

The firm must provide unquestionable evidence of sustained capability of providing the services

requested and proposed, such as can be demonstrated in existing or previous operations.

The County may award a contract based upon the proposals received, without discussion of such

proposals with firms. Each proposal should, therefore, be submitted in the most favorable

terms the firm can make to the County. The County of Wyoming does, however, reserve the

right to request additional data or an oral presentation in support of the written proposal. Firms

should be prepared to provide a presentation within two weeks of the submission deadline.

Submission of a proposal does not automatically qualify a firm for a presentation. The County

reserves the right to negotiate with all qualified firms.

The County of Wyoming, in accordance with the provisions of Title VI of the Civil Rights Act of

1964 and New York State Executive Law affirmatively ensures that the contract will be awarded

without discrimination on the grounds of race, creed, color, disability, marital status, age, sexual

orientation or natural origin.

Wyoming County Multi-Jurisdictional All-Hazard Mitigation Plan

All proposals over $5,000 are subject to final review and acceptance by the Wyoming County

Legislature before any award of contract may be made. Receipt of proposals by the County shall not

be construed as authority to bind the County.

Reasonability for Proposal

Respondents shall carefully examine the terms of this document and shall judge for themselves

all the circumstances and conditions affecting their proposal. Failure on the part of any

respondent to make such examination and to investigate thoroughly shall not be grounds for any

declaration that the respondent did not understand the terms and conditions therein. The County

of Wyoming shall not be liable for any costs associated with the preparation, transmittal, or

presentation of any response or materials submitted to the RFP.

Evidence of Ability to Perform Work

Respondents must furnish references listing clients for whom they now provide similar services.

No proposal will be accepted from any individual, partnership or firm that cannot show proof of

prior experience as required.

Non-Collusion

Each respondent must submit an affidavit of non-collusion signed by an officer of the company.

Respondent’s Qualifications

The County may make investigations as it deems necessary to determine the qualifications and

ability of a respondent to perform the work in question. The respondent shall promptly furnish

the County with complete information as requested for this purpose. The County reserves the

right to reject any proposal where said investigation does not satisfy the County of the

respondent’s qualifications or ability to carry out the obligations of the contract and to complete

the services contemplated herein.

Communications, Questions and Inspection of Facilities

Communications with the County shall be solely through the officials indicated below. Firms are

specifically directed not to contact any other County officials or employees in any fashion

regarding this RFP, without prior approval from the WCOES Director. Unauthorized

communications shall result in the rejection of the proposal. The County will not be

responsible for any oral representations or instructions.

General questions regarding RFP:

Brian Meyers

Director of Fire and Emergency Management

Wyoming County Office of Emergency Services

151 North Main Street

Warsaw, NY 14569

585-786-8867

Wyoming County Multi-Jurisdictional All-Hazard Mitigation Plan

Examination of Contract Documents and Site

It is the responsibility of each respondent to:

Examine the RFP documents thoroughly.

Consider federal, state and local laws and regulation that may affect cost, progress,

performance and furnishing of the work.

Specifications Discrepancy

Should a respondent find a discrepancy in, or omissions from the specifications, requirements for

contract or RFP form, or should he be in doubt as to their meaning, he shall at once notify in

writing the WCOES Director, who will send written instructions to all respondents. All such

addenda shall become a part of the contract and all respondents shall be bound by such addenda,

whether or not received be the respondents. The County will not be responsible for any oral

instructions/modifications.

Rejection or Acceptance of Proposal

The County reserves the right to waive any irregularities or informalities in any proposal, to

negotiate with qualified firms, to reject any or all proposals, to re-advertise for proposals, and to

accept the proposal which, in the judgment of the County, is deemed the most advantageous for

the public and the County. Any proposal that is incomplete, conditional, obscure, or which

contains additions not called for, or irregularities of any kind may be cause for rejection. In the

event of default of the successful applicant, or his refusal to enter into a contract with the County,

the County reserves the right to accept the proposal of any other applicant without necessity to re-

advertise.

Term of Contract

The contract to provide the services described herein for Wyoming County will be through a

date to be determined between the selected contractor, the OES and NYSDHSES of a

professional services contract with the awarded firm. All tasks described in the Specification

must be completed within this timeframe.

Pricing

All prices are to be lump sum and quoted firm against increase for the duration of the contract.

Travel and incidental expenses will not be invoiced. Vendors should consider such potential

costs when developing their lump sum proposal. The County shall not be responsible for any

additional costs.

Method of Payment

Invoices shall be sent to the Wyoming County Office of Emergency Services, 151 North Main

Street, Warsaw, NY 14569, at the contract price. A payment schedule for completed work is

negotiable, however, the county cannot pay for any service in advance. Upon verification, that

department will approve the invoice and process for payment.

Executory Clause

It shall be understood by and between the parties that this agreement shall be deemed executory

to the extent of the monies available to the County for said purposes and no liability on account

thereof shall be incurred by the County beyond monies available for said purposes.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

26-ES-02-HMP Wyoming County All-Hazards Multijurisdictional Plan

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See Also

Bid Number:	26-ES-02-HMP
Bid Title:	26-ES-02-HMP Wyoming County All-Hazards Multijurisdictional Plan
Category:	Emergency Services
Status:	Open