Erie Lackawanna Bike Trial Bid

Agency:	Griffith town
State:	Indiana
Type of Government:	State & Local
Posted Date:	Aug 7, 2026
Due Date:	Aug 18, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid/RFP Status:

Open - accepting bids and proposals

Bid/RFP Due Date:

Tuesday, August 18, 2026 - 7:00pm

Back to Bids/RFPs

Supporting Documents

itb_erie_lackawanna_trail_griffith_7-28-26.pdf (16 KB)

addendum_a_estimated_quantities_erie_lackawanna_trail_7-28-26.pdf (6 KB)

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TOWN OF GRIFFITH, INDIANA

INVITATION TO BID / NOTICE TO BIDDERS

2026 ERIE LACKAWANNA TRAIL IMPROVEMENTS

Border-to-Border Resurfacing Project

PROJECT LOCATION: Erie Lackawanna Trail within the corporate limits of the Town of Griffith, Lake County, Indiana (from municipal border to municipal

border, approximately 2.5–3.5 miles based on quantities).

PROJECT DESCRIPTION: Complete resurfacing of the existing asphalt multi-use trail including milling of existing pavement (2-inch nominal), placement of

geotextile fabric, installation of QC/QA Hot Mix Asphalt (HMA) intermediate and surface courses, tack coat, crack/joint routing and sealing, partial depth HMA

patching, removal and replacement of concrete sidewalk/curb/curb & gutter/curb ramps with detectable warning surfaces, and all associated work. Work shall

be performed in accordance with the Indiana Department of Transportation (INDOT) Standard Specifications (latest edition), the project quantities are best

estimates only. The project includes all necessary maintenance of traffic, pavement markings, staking, testing, and site restoration.

KEY DATES & INFORMATION

ITB Approval by Town Council: Tuesday, July 21, 2026 (regular Council meeting)

First Advertisement for Bids: Friday, July 31, 2026

Second Advertisement for Bids: Friday, August 7, 2026 (or as required to meet the two-publication / ten-day statutory requirement)

Pre-Bid Meeting / Site Visit (Non-Mandatory but Recommended): Wednesday, August 5, 2026 at 10:00 AM CDT – Meet at Griffith Town Hall or designated

trail access point (details to be confirmed in addendum).

Deadline for Questions: Wednesday, August 12, 2026 at 4:00 PM CDT (submitted in writing to Town Engineer or designated contact).

Sealed Bid Submission Deadline: Tuesday, August 18, 2026 at 4:00 PM CDT – Bids must be returned to the Town of Griffith, Clerk-Treasurer's Office, Griffith

Town Hall.

Public Bid Opening: Tuesday, August 18, 2026 at 7:00 PM at the Town Council meeting (bids will be opened and read aloud during the public meeting).

Engineer's Estimate: Exceeds $500,000 (unit price bid; actual total will be sum of bidder's unit prices × estimated quantities).

NOTICE IS HEREBY GIVEN that the Town of Griffith, Indiana, requests sealed bids for the above-referenced public works project. Bids must be submitted on the official

Bid Form provided with these documents, accompanied by a Bid Bond or certified check in the amount of not less than five percent (5%) of the total bid amount, payable to

the Town of Griffith. Bids must be enclosed in a sealed envelope clearly marked on the outside: "SEALED BID – 2026 ERIE LACKAWANNA TRAIL IMPROVEMENTS –

DO NOT OPEN" and delivered to the Town of Griffith, Clerk-Treasurer's Office, Griffith Town Hall by 4:00 PM CDT on Tuesday, August 18, 2026. Late bids will not be

accepted.

Bids will be publicly opened and read aloud at the Town Council meeting on Tuesday, August 18, 2026 at 7:00 PM. The Town reserves the right to reject any and all bids,

to waive any informalities or irregularities in bidding, and to award the contract to the lowest responsive and responsible bidder as determined by the Town Council. This

project is subject to Indiana public works bidding laws (IC 5-16 and local ordinances), INDOT specifications, prevailing wage requirements (if applicable), E-Verify

compliance (IC 22-5-1.7), and non-collusion requirements. Performance and Payment Bonds in the amount of 100% of the contract price will be required of the successful

bidder. The successful bidder must provide proof of required insurance and comply with all federal, state, and local laws.

DOCUMENTS AVAILABLE: Bid documents, including the project quantities (best estimates only), bid form, and specifications, may be obtained from the Town

of Griffith Clerk-Treasurer's Office or downloaded from the Town website (www.griffith.in.gov). A non-refundable fee may apply for printed sets. Addenda will be

issued via the Town website and email to registered bidders.

This project involves HMA paving and concrete work on a public multi-use trail and shall be constructed in accordance with the current INDOT Standard

Specifications, Supplemental Specifications, and any Special Provisions contained herein or issued by addendum.

INSTRUCTIONS TO BIDDERS AND GENERAL REQUIREMENTS

1. COMPLIANCE WITH INDIANA AND INDOT REQUIREMENTS

All work shall be performed in strict accordance with the Indiana Department of Transportation (INDOT) Standard Specifications (latest

edition, including all supplements) and the project-specific quantities and details provided. Bidders must be familiar with INDOT construction

requirements for HMA mixtures (QC/QA), milling, geotextile, concrete work, and traffic control. The Town of Griffith is the Owner/Contracting

Agency. The project may be locally funded or utilize state/federal aid programs; bidders shall comply with all applicable funding

requirements, including any Disadvantaged Business Enterprise (DBE) goals if specified in addenda.

2. BIDDER QUALIFICATIONS AND PREQUALIFICATION

Bidders should demonstrate experience with similar municipal trail or roadway resurfacing projects of comparable size and complexity within

the past five (5) years. The Town reserves the right to request references, financial statements, or evidence of ability to perform the work.

While formal INDOT prequalification is not strictly required for this locally let project, bidders are encouraged to hold current INDOT

prequalification in relevant work types (e.g., HMA Paving, Concrete Construction). The successful bidder must be properly licensed to

perform public works in the State of Indiana and the Town of Griffith.

3. BID SECURITY, BONDS, AND INSURANCE

• Bid Security: 5% of total bid (bid bond from approved surety or certified check/cashier's check).

• Performance & Payment Bonds: 100% of contract amount required from the successful bidder within 10 days of award.

• Insurance: Minimum limits: Commercial General Liability $1,000,000 per occurrence / $2,000,000 aggregate; Automobile Liability

$1,000,000 combined single limit; Workers' Compensation as required by Indiana law; Umbrella/Excess Liability $2,000,000. The Town of

Griffith, its officials, employees, and agents shall be named as Additional Insured. Certificates required prior to Notice to Proceed.

• Indemnification: Standard hold-harmless language will be included in the contract.

4. PREVAILING WAGE, E-VERIFY, AND LABOR COMPLIANCE

If the project receives state or federal funding, or if required by Town ordinance, prevailing wages (Davis-Bacon or Indiana Common

Construction Wage) shall apply. The successful contractor and all subcontractors must enroll in and use the E-Verify program (IC 22-5-1.7)

and provide documentation. The contractor shall comply with all applicable labor laws, including those regarding apprentices, certified payroll

(if required), and non-discrimination.

5. NON-COLLUSION AND ETHICS

Each bidder must submit a completed Non-Collusion Affidavit (form provided or standard Indiana form) with the bid. Bids will be rejected if

there is evidence of collusion, price-fixing, or other anti-competitive practices. Bidders must disclose any conflicts of interest with Town

officials or employees.

6. ADDENDA AND INTERPRETATIONS

All questions must be submitted in writing by the deadline. Responses will be issued as addenda and posted on the Town website. Bidders

are responsible for acknowledging all addenda in their bid. Oral interpretations are not binding.

7. BID SUBMISSION AND OPENING

Bids must be submitted on the attached official Bid Form (Schedule of Unit Prices). All blank spaces must be filled in ink or typed. The total

bid amount must be shown in both words and figures. Bids may not be withdrawn for 60 days after opening. The public bid opening will be

conducted transparently; results will be tabulated and made available.

8. AWARD AND CONTRACT

The contract will be awarded to the lowest responsive and responsible bidder whose bid is in the best interest of the Town. The Town

Council reserves the right to reject any or all bids, negotiate minor changes, or re-bid. A written contract will be executed. Notice to Proceed

will be issued after bonds, insurance, and other requirements are met. Substantial completion is anticipated within the 2026 construction

season (weather dependent).

9. QUANTITIES AND PAYMENT

All quantities listed in the Schedule of Unit Prices are estimated for bidding and comparison purposes only. Payment will be made for actual

measured quantities of unit price items in accordance with INDOT measurement and payment provisions, or as otherwise specified. The

Base Bid includes all work necessary to complete the project as described, even if minor variations in quantity occur. Contingent items for

base repairs and extra work will be paid only for work actually authorized and performed.

OFFICIAL BID FORM – SCHEDULE OF UNIT PRICES

PROJECT: 2026 Erie Lackawanna Trail Improvements – Border to Border Resurfacing, Griffith, IN

BIDDER: _______________________________________________________________ (Company Name)

ADDRESS: _______________________________________________________________________________

The undersigned bidder, having examined the site, the project quantities (which are best estimates only), INDOT Standard Specifications, and all bid

documents, proposes to furnish all labor, materials, equipment, and services necessary to complete the work in accordance with the specifications for the unit

prices set forth below. All prices include overhead, profit, taxes, insurance, bonds, and all incidentals.

Item No. INDOT Item # / Description

MOBILIZATION AND DEMOBILIZATION

(Includes all bonds, insurance, permits, project management, and site facilities)

MAINTENANCE OF TRAFFIC / TRAFFIC CONTROL

(Includes all signs, barricades, flaggers, pedestrian detours, and MOT plan per IMUTCD and INDOT)

202-52710 SIDEWALK CONCRETE, REMOVE

Est. Qty

215

Unit

SYS

Unit Price

Extended Amount

214-12337 GEOTEXTILE FOR PAVEMENT TYPE 1B

10,196

SYS

303-01180 COMPACTED AGGREGATE, NO. 53

CYS

304-12624 HMA PATCHING PARTIAL DEPTH TYPE B

TON

306-08036 MILLING, ASPHALT, 2 IN.

15,070

SYS

306-08039 MILLING, ASPHALT REMOVAL

4,874

SYS

401-000001 QC/QA-HMA 2 585 SURFACE 9.5 MM

1,658

TON

401-07390 QC/QA-HMA, 2, 585, INTERMEDIATE, 19.0 mm

804

TON

406-05520 ASPHALT FOR TACK COAT

TON

408-07478 CRACKS AND JOINTS IN ASPHALT PAVEMENT, ROUT AND SEAL

TON

604-06070 SIDEWALK, CONCRETE

SYS

604-08086 CURB RAMP, CONCRETE

195

SYS

604-12083 DETECTABLE WARNING SURFACES

SYS

605-02278 CURB, REMOVE

115

LFT

605-06140 CURB AND GUTTER, CONCRETE

115

LFT

CONSTRUCTION STAKING AND LAYOUT

(Includes all survey control, grade staking, and as-built documentation)

QUALITY CONTROL / TESTING (HMA, Concrete, Density, etc.)

(Includes all QC/QA testing, coring, and reporting per INDOT specs)

PAVEMENT MARKINGS AND STRIPING

(Centerline, edge lines, symbols, crosswalks, and trail markings per plans and IMUTCD)

FINAL SITE RESTORATION, SEEDING, AND CLEANUP

(Includes grading, topsoil, seeding/mulching disturbed areas, and final cleanup)

CONTINGENT – BASE REPAIR / SUBGRADE UNDERCUT & BACKFILL

1,500

(Excavation of soft/wet areas, geotextile, compacted aggregate backfill, compaction – as directed by

Engineer)

CONTINGENT – ADDITIONAL HMA PATCHING PARTIAL DEPTH TYPE B

100

(Beyond Item 6; as directed)

CONTINGENT – ADDITIONAL MILLING, ASPHALT, 2 IN.

(Beyond Items 7 & 8; as directed)

1,000

CONTINGENT – ADDITIONAL CONCRETE SIDEWALK OR CURB RAMP WORK

(As directed for field conditions or accessibility)

SYS

TON

SYS

TOTAL BASE BID AMOUNT (Sum of all Extended Amounts above, including contingent items for bid comparison):

$ _______________________________________________ (Figures)

___________________________________________________________________________ (Written in Words)

ACKNOWLEDGMENT OF ADDENDA: The undersigned acknowledges receipt of Addenda No(s). _____ through _____ and has incorporated the

requirements into this bid.

BIDDER CERTIFICATION: The undersigned certifies that this bid is genuine, not made in the interest of or on behalf of any undisclosed person, and that the bidder has

not colluded with any other bidder or person to submit a sham bid or to fix prices. The bidder has examined the site, documents, and specifications and is satisfied with the

conditions. The bidder agrees to execute the contract, furnish required bonds and insurance, and complete the work within the time specified if awarded the contract.

Company Name: _______________________________________________

Authorized Signature: _________________________________________

Printed Name: ________________________________________________

Date: _______________

Title: _______________

Phone/Email: _______________

ATTACHMENTS AND ADDITIONAL INFORMATION

The following documents are incorporated by reference and form part of the bid documents:

• Attachment A: Project quantities (best estimates only) – provided with this ITB.

• INDOT Standard Specifications (latest edition) and applicable Supplemental Specifications – available at in.gov/indot.

• Indiana Manual on Uniform Traffic Control Devices (IMUTCD) for Maintenance of Traffic.

• Any addenda issued prior to bid opening.

• Sample Contract Agreement, General Conditions, and Special Provisions (to be provided upon request or with award).

NOTES TO BIDDERS

1. The quantities for Items 22–25 (Contingent/Base Repair items) are estimated solely for the purpose of establishing a uniform basis for bid comparison. Actual

payment will be made only for the quantities of work authorized in writing by the Engineer and actually performed, measured in accordance with INDOT

procedures.

2. All HMA work (Items 6, 9, 10, 11, 23, etc.) shall be produced and placed under QC/QA provisions per INDOT specifications. The bidder's unit prices shall

include all required sampling, testing, and adjustments.

3. The successful bidder shall submit a detailed construction schedule, MOT plan, and QC plan within 10 days of Notice to Proceed.

4. Work shall be coordinated to minimize disruption to trail users. The trail may need to remain partially open or have controlled access during construction.

5. Any unit price that is materially unbalanced or appears to be an attempt to take advantage of errors in estimated quantities may be rejected as

non-responsive.

6. For questions regarding this ITB, contact the Town of Griffith Parks & Recreation or designated Engineer. All contact during bidding must be in writing.

This Invitation to Bid is issued by the Town of Griffith, Indiana, in compliance with applicable Indiana statutes governing public works projects. The Town encourages

participation by qualified local and regional contractors. Equal Opportunity Employer.

END OF INVITATION TO BID DOCUMENTS

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Erie Lackawanna Bike Trial Bid

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