Equitable Services for Private Schools
| Agency: | Polk County School Board |
|---|---|
| State: | Florida |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 13, 2025 |
| Due Date: | Dec 9, 2025 |
| Solicitation No: | 019-MJ-0326 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Main
Agency
Polk County School Board
Polk County School Board
Status
Active
Active
Fiscal Year
2026
2026
Type
Announcement
Announcement
Department
Federal Programs
Federal Programs
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The School Board of Polk County, Florida, hereafter referred to as the “District”, is seeking proposals from experienced, qualified Proposers to deliver instructional programs (tutoring) in reading, mathematics, science, academic counseling and/or other subjects as determined through consultation with private school and District personnel to eligible students in private schools, to provide professional development to private school teachers, and parent involvement activities to parents of eligible Title I participants. It is required that respondents propose all three portions of the requested services (tutoring, professional development, parent involvement). The scope of required services and responsibilities are more fully described in Section 3 of this RFP.The purpose of this RFP is to offer experienced and qualified firms an opportunity to submit written proposals for the District’s consideration. This procurement may result in a single source award.
The School Board of Polk County, Florida, hereafter referred to as the “District”, is seeking proposals from experienced, qualified Proposers to deliver instructional programs (tutoring) in reading, mathematics, science, academic counseling and/or other subjects as determined through consultation with private school and District personnel to eligible students in private schools, to provide professional development to private school teachers, and parent involvement activities to parents of eligible Title I participants. It is required that respondents propose all three portions of the requested services (tutoring, professional development, parent involvement). The scope of required services and responsibilities are more fully described in Section 3 of this RFP.The purpose of this RFP is to offer experienced and qualified firms an opportunity to submit written proposals for the District’s consideration. This procurement may result in a single source award.
Dates(All times are listed as
EST
)
Broadcast Date
10/10/2025 12:00 PM EST
10/10/2025 12:00 PM EST
Question End Date
11/5/2025 3:00 PM EST
11/5/2025 3:00 PM EST
Due Date
12/9/2025 3:00 PM EST
12/9/2025 3:00 PM EST
Bid Opening Date
Pre-Bid Meetings
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Shortlist Meeting
Total: 0
(All times are listed as
EST
)
| Date | Time | Location |
Documents
Total: 15
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 3
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
| 1 |
Instructional/Counseling, Hour of Service
(Include Instructional/Counseling & Proposer’s administrative costs) (Per Hour) |
1 | ea | Price | Service | ||||
| 2 |
Parent and Family Engagement Activities
Supplies Price per hour based on Approach/Methodology detailed on Tab 5. This billing rate will not be used to award points for cost evaluation. The District reserves the right to negotiate this rate upon award of contract. (Per Hour) |
1 | ea | Price | Service | ||||
| 3 |
Professional Development
Activities Price per hour based on Approach/Methodology detailed on Tab 6. This billing rate will not be used to award points for cost evaluation. The District reserves the right to negotiate this rate upon award of contract (Per Hour) |
1 | ea | Price | Service |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
RFP Documentation
RFP Documentation
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See terms and conditions on the bid documents
See terms and conditions on the bid documents
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 15
| Question | Date Asked | Answer | Date Answered |
| Is the district looking for any virtual tutoring services at this time? | 10/14/2025 1:22:20 PM | ||
| Is the district looking for separate Professional Development providers in the content areas? | 10/14/2025 1:27:01 PM | ||
|
Can you provide the following information about the current vendor(s) currently providing the services within the scope of this RFP?
o Who is/are the current approved vendor(s) of services? o What is/are the current vendor(s) rates? |
10/24/2025 3:45:51 PM | ||
| What is the current allocation for the vendor to provide the Title I Services outlined in this RFP? | 10/24/2025 3:46:06 PM | ||
| Can you provide the link to the Bid Opening to take place on teams on 11/13/2025? | 10/24/2025 3:46:16 PM | ||
| The RFP specifies that instruction must be delivered in person at private-school sites, with computer-assisted learning permitted if supervised by certified teachers. Can the LEA confirm whether app-based instruction, delivered in person by a certified teacher using adaptive digital tools (e.g., Dash or Alpha apps), meets the definition of “computer-assisted learning” for compliance purposes? | 11/3/2025 10:48:35 AM | ||
| Does the RFP require all instructional staff to hold current state teaching certifications, or would ESSA-qualified paraprofessionals under the supervision of a certified lead teacher meet this requirement? | 11/3/2025 10:48:50 AM | ||
| Would the LEA accept curriculum alignment based on MAP/NWEA benchmarks with documented crosswalks to Florida Standards, or is formal state standards approval required prior to implementation? | 11/3/2025 10:49:03 AM | ||
| The RFP requests that supplies for parent and family engagement workshops be included. Could you please confirm whether “supplies” refers to take-home learning kits for parents and guardians? | 11/4/2025 12:19:31 PM | ||
|
Take-home learning kits for parents and guardians are customized based on the needs of participating Title I students and families, as well as the specific workshop topics. Because costs can vary depending on the type and scope of the parent engagement activity, could you please confirm whether it is acceptable to list a cost range (e.g., $55–$150 per participant kit) to reflect this variability, or if the district requires a single fixed rate to be listed on the cost form?
|
11/4/2025 12:19:57 PM | ||
| When the district refers to computer-aided instruction, does the district define this as blended learning? For clarification, blended learning is defined as an instructional approach that integrates teacher-led, in-person instruction with technology-based, computer-aided learning experiences. Students engage in both direct instruction from a teacher and independent or small-group learning using digital platforms or software, allowing for differentiated pacing and individualized support. Could the district please confirm that this definition aligns with its understanding of “computer aided instruction” as referenced in the RFP? | 11/4/2025 12:20:21 PM | ||
| Since not all schools will request computer-aided instruction, if a school includes this model in its service delivery plan, can the cost of software licenses and additional student computers be billed separately vs. Being included in the providers instructional hourly billing rate? | 11/4/2025 12:20:34 PM | ||
| In reference to the Professional Development section, Tab 6 a2, which requests that providers outline any samples of materials and/or the use of subcontractors — please confirm whether the district allows providers to include professional learning materials (such as instructional books or Title I professional learning lending libraries) . These materials would be quoted as an additional cost outside of the hourly rate on the cost proposal form. | 11/4/2025 12:20:46 PM | ||
|
Please confirm that services will be billable as follows:
The Customer shall pay the Provider on the following basis: an hourly rate of $[rate proposed on the cost proposal form] per Teacher or Counselor Hour for the provision of Services over the Term. The Hourly Rate is applied per scheduled teacher or counselor hour. Teacher and Counselor hours include all hours required to operate the program, including, but not limited to, direct service time with students, planning time, teacher training, parent conferences, and meetings with non-public school principals and/or classroom teachers. Kindly confirm whether the District agrees with this billing structure or requires any modifications to how hours are defined or invoiced. |
11/5/2025 8:57:50 AM | ||
| Can price escalation occur upon the district exercising the renewal years of the contract? | 11/5/2025 10:34:12 AM |
Commodity Codes
Total: 1
| Code | Description |
| [924-80] | Tutoring |
Publications
Total: 0
| Publication | Date |
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Description: UNIFIED LAND DEVELOPMENT CODE (ULDC) RESTRUCTURE Department: Purchasing Buyer: Bobby Brooks Solicitation
Palm Beach County
Bid Due: 1/23/2030
Project ID: Title: Imagine Learning and Literacy Addenda: 0 Release Date: 5/28/2026 Due
Brevard Public Schools
Bid Due: 6/09/2026
Description: VOCATIONAL TRAINING SERVICES, TERM CONTRACT Department: Purchasing Buyer: Zulma Gasca Solicitation Number:
Palm Beach County
Bid Due: 10/04/2026
Description: VOCATIONAL TRAINING SERVICES, TERM CONTRACT Department: Purchasing Buyer: Kristen Monnett Solicitation Number:
Palm Beach County
Bid Due: 6/05/2029