Equalization Tank System - Balance of Plant

CITY OF BRISTOL, VIRGINIA
Invitation to Bid (ITB)
EQUALIZATION TANK SYSTEM - BALANCE OF PLANT
ITB # SW-26-004
Issue Date: April 14, 2026
Due Date: May 15, 2026
CITY OF BRISTOL, VIRGINIA
300 LEE STREET
BRISTOL, VA 24201
276-645-7328

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
INVITATION FOR BID PACKAGE
EQUALIZATION TANK SYSTEM - BALANCE OF PLANT
TABLE OF CONTENTS
Executive Summary
List of Contract Documents
00 11 16 Invitation to Bid
00 21 13 Instructions to Bidders
00 41 13 Bid Form
00 43 10 Bid Bond
00 43 13 Bid Bond Form
00 45 13 Bidder's Qualifications
00 51 00 Notice of Award
00 55 00 Notice to Proceed
00 61 12 Performance and Payment Bonds
00 61 13.13 Performance Bond
00 61 13.16 Payment Bond
00 62 76 Application for Payment
00 63 36 Field Order
00 63 49 Work Change Directive
00 63 63 Change Order
00 65 16 Certificate of Substantial Completion
00 70 00 Terms and Conditions
00 70 00.01 Sample Contract
List of General Requirements
01 11 00 Summary of Work
01 20 00 Measurement and Payment
01 30 00 Administrative Requirements
01 33 00 Submittal Procedures
01 35 29 Health and Safety Plan
01 35 43 Environmental Procedures
01 45 00 Construction Quality Control
01 45 29 Quality Control Testing Laboratories
01 50 00 Temporary Facilities and Controls
01 70 00 Execution and Closeout Requirements

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
02 21 00 Surveying and Record Documents
List of Civil Technical Specifications
03 10 00 Concrete Forms and Accessories
03 20 00 Concrete Reinforcement
03 30 00 Cast in Place Concrete
31 00 00 Earthwork
31 05 16 Aggregates
31 05 19.13 Nonwoven Geotextile
31 10 00 Site Clearing
31 23 33 Trenching, Backfilling, and Compacting
32 15 40 Crushed Stone Surfacing
List of Process and Mechanical Technical Specifications
40 05 23 Stainless Steel Process Piping
40 05 31.13 HDPE Piping
40 05 51 Common Requirements for Process Valves
40 05 53 Identification for Process Piping
40 42 13 Process Piping Insulation
43 05 20 Liquid Handling Equipment
43 05 40 Lift Station Equipment
43 11 33 Rotary Lobe Blowers
44 11 20 Off-Gas Collection System
List of Electrical Technical Specifications
26 24 16 Panelboards
26 29 23 Variable Frequency Drives
List of Instrumentation and Controls Specifications
27 13 00 Fiber Optic Cables
40 63 00 PLC Programming
40 65 00 HMI Programming
40 69 00 Controls System Integrator
40 71 00 Common Process Instrumentation Requirements
Attachments Included by Reference

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
Attachment A: Geotechnical Investigation Report dated August 4, 2025
Attachment B: ASCE 7 Hazard Report
Attachment C: Instrumentation List
Attachment D: Process Controls Narrative
Design Drawings: Equalization Tank System - Balance of Plant Issue for Bid Plans (87
Sheets)
END OF TABLE OF CONTENTS

EXECUTIVE SUMMARY
ITB# SW-26-004 April 14, 2026
The City of Bristol, Virginia (the City) is seeking bids from qualified bidders for the construction
of the Balance of Plant (BOP) for the Equalization Tank System at the Bristol Integrated Solid
Waste Management Facility (ISWMF) (the Facility) located in Bristol, Virginia, described herein.
The BOP scope include all civil/structural, piping, mechanical/process equipment, electrical, and
instrumentation work required to complete the Equalization Tank System. The EQ tanks (two
500,000-gallon bolted steel tanks) were procured under a separate contract (ITB# SW-26-002).
The BOP Contractor shall coordinate with the EQ Tank Contractor and provide all remaining work
necessary for a complete and operational system.
The scope of this BOP contract includes, but is not limited to:
- Site clearing, grading, and earthwork
- Secondary containment
- Access road and truck pad
- Process piping (HDPE and stainless steel)
- Leachate feed pump lift station
- Recirculation pumps, discharge pumps, and chemical dosing system
- Jet air blowers and off-gas treatment system
- Electrical power distribution, panelboards, and VFDs
- Instrumentation and controls (PLC, HMI, field instruments)
- Startup, testing, and commissioning
This invitation does not commit the City to pay any costs incurred in the preparation of bids, nor
commits the City to select any bidders that respond.

Geosyntec Consultants Inc. (Geosyntec) has prepared this Project Manual for the City of Bristol,
Virginia for the construction of the Balance of Plant scope for the Equalization Tank System at the
Facility.
SUBMITTAL REQUIREMENTS
Bids should be submitted to the City of Bristol for the Equalization Tank System - Balance of
Plant. Five (5) complete sealed copies of bidding documents must be received at the City of Bristol,
Virginia Procurement Department, Attn: Hannah Perry (Contracting Officer), at 300 Lee
Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern Standard Time (per time.gov) on May
15, 2026, as listed on the invitation to bid. If proprietary information is included in the bid, then
Bidders shall provide one (1) additional copy with all information considered proprietary redacted
and suitable for public inspection in accordance with Section 2.2-4342 of the Code of Virginia.
Each copy shall be complete and separately bound. Sections shall be identified to facilitate
evaluation and to prevent evaluators from unnecessary search or arranging of materials for
evaluation purposes. The City of Bristol requires five (5) complete sealed copies of bidding
documents. Those wishing to submit electronically may do so via the eVA procurement platform
while also submitting the required paper copies to the City by the due date. No FAXED nor emailed
bids will be accepted.
The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate
opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the
Project title, the name and address of the Bidder, ITB number (ITB # SW-26-004) and must be
accompanied by the Bid Security and other required documents. The sealed envelope containing
the Bid must be enclosed in a separate package plainly marked on the outside with the notation
"BID ENCLOSED - Invitation to Bid # SW-26-004 for the Equalization Tank System - Balance
of Plant." A mailed Bid must be addressed to the location designated in the ITB and received by
the date and time listed above to be considered.
The public opening of the bids will take place at the Council Chambers at City Hall located at 300
Lee Street, Bristol VA 24201, immediately following the bid due deadline. Bids will be opened at
the time and place indicated in the advertisement or invitation to bid and, unless obviously non-
responsive, read aloud publicly. If requested, an abstract of the amounts of the base Bids and major
alternates, if any, will be made available to Bidders after the evaluation process is complete. Bids
received after the date and time prescribed for the opening of the bids or not submitted at the
correct location or in the designated manner, will not be accepted and will be returned to the Bidder
unopened. The City reserves the right to reject any or all Bids, including, without limitation,

nonconforming, nonresponsive, unbalanced, or conditional Bids. The City also reserves the right
to waive all minor Bid informalities not involving price, time, or changes in the Work.
END OF EXECUTIVE SUMMARY

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
SECTION 00 11 16 - INVITATION TO BID
Project: EQ Tank System - Balance of Plant
Owner:
City of Bristol
2655 Valley Drive
Bristol, VA 24201
Engineer:
Geosyntec Consultants Inc.,
134 N. La Salle Street, Suite 300
Chicago, IL 60602 USA
Calendar of Events:
Calendar of Events Date
Issue Date 4/14/2026
4/21/2026 at 1:00 PM EST.
Location: Landfill Scale House,
2655 Valley Drive, Bristol, VA
Prebid Conference (Mandatory Onsite Meeting) 24201
Inquiry Cut-off Date 4/28/2026 at 10:00 AM EST
Addendum Posted Date 5/5/2026
Bid Close Date 5/15/2026 at 2:00 PM EST
Award Date TBD
Prospective Bidders
Your firm is invited to submit a sealed Bid clearly labeled as follows:
City of Bristol, VA
Attention: Hannah Perry (Contracting Officer)
300 Lee Street Bristol, VA 24201
Invitation to Bid for the EQ Tank System - Balance of Plant (ITB # SW-26-004)
Due Date: May 15, 2026
Bids should be submitted to the City of Bristol for the EQ Tank System - Balance of Plant. Five
(5) complete sealed copies of bidding documents for the EQ Tank System - Balance of Plant
must be received at the City of Bristol, Virginia Procurement Department, Attn: Hannah Perry
(Contracting Officer), at 300 Lee Street, Bristol, VA 24201, no later than 2:00 p.m. Eastern
Standard Time (per time.gov) on May 15, 2026. If proprietary information is included in the bid,
then Bidders shall provide one (1) additional copy with all information considered proprietary
INVITATION TO BID 00 11 16 March 2026

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
redacted and suitable for public inspection in accordance with Section 2.2-4342 of the Code of
Virginia. Each copy shall be complete and separately bound. Sections shall be identified to
facilitate evaluation and to prevent evaluators from unnecessary search or arranging of materials
for evaluation purposes. The City of Bristol requires five (5) complete sealed copies of bidding
documents. Those wishing to submit electronically may do so via the eVA procurement platform
while also submitting the required paper copies to the City by the due date. No FAXED nor emailed
bids will be accepted.
The Bid package shall also include one (1) separate unbound copy of the Bid Form to facilitate
opening and reading of the Bids. The Bid must be enclosed in a plainly marked package with the
Project title, the name and address of the Bidder, ITB number (ITB # SW-26-004) and must be
accompanied by the Bid Security and other required documents. The sealed envelope containing
the Bid must be enclosed in a separate package plainly marked on the outside with the notation
"BID ENCLOSED - Invitation to Bid for the EQ Tank System - Balance of Plant". A mailed
Bid must be addressed to the location designated in the ITB and received by the date and time
listed above to be considered.
The public opening of the bids will take place at the Council Chambers at City Hall located at 300
Lee Street, Bristol VA 24201, immediately following the bid due deadline. Bids received after the
date and time prescribed for the opening of the bids or not submitted at the correct location or in
the designated manner, will not be accepted and will be returned to the Bidder unopened.
The Owner requires the Project to be substantially completed within 330 days and will be
completed and ready for final payment within 365 days.
Electronic Bidding Documents may be obtained from the City of Bristol's website or by emailing
Nikki Asher at nikki.asher@bristolva.org.
A Pre-Bid Conference will be held onsite on April 21, 2026 at 1:00 p.m., Eastern Standard Time,
at the Landfill Scale House, 2655 Valley Drive, Bristol, VA 24201, coordinated by Laura
Helander-Socia, Director- Solid Waste, City of Bristol and Balaji Seshasayee, Principal Engineer,
Geosyntec Consultants Inc. Prospective Bidders are required to attend this meeting.
Bidders should submit questions via e-mail to nikki.asher@bristolva.org prior to the Inquiry Cut-
off Date of April 28, 2026 at 10:00 a.m., Eastern Standard Time. Only responses set forth in an
Addendum will be binding.
Submit your Bid on the Bid Form provided. Bidders are required to complete Bid Form 00 41 13.
Your Bid will be required to be submitted under a condition of irrevocability for a period of 60
days after submission subject to Section 2.2-4330 of the Code of Virginia, as amended.
The Owner reserves the right to accept or reject any or all Bids.
INVITATION TO BID 00 11 16 March 2026

134 N. La Salle Street, Suite 300
Chicago, Illinois 60602
PH 312.658.0500
FAX 312.658.0576
www.geosyntec.com
END OF DOCUMENT 00 11 16
INVITATION TO BID 00 11 16 March 2026