EPD: Bid - Sodium Bisulfite

CITY OF MANCHESTER
Environmental Protection Division
300 Winston Street, Manchester NH 03103
(603) 624-6595
INVITATION TO BID
Sealed bids will be received at the Environmental Protection Division, 300 Winston
Street, Manchester, New Hampshire, before or at 10:00 AM prevailing time of the 7th
of May, 2026 to supply the following chemical to the City's Wastewater Treatment
Facility:
SODIUM BISULFITE
FY27-270-01
Bid Invitations and specifications will be available at the Environmental Protection
Division, 300 Winston Street, Manchester, NH or online at:
http://www.manchesternh.gov/website/Departments/Purchasing/BidOpportunitiesandResults/tabid/952/Default.aspx
Questions regarding this request should be directed to Tim Quinn, Chief Operator, at
(603) 624-6421 ext. 7705.
The Public Works Director reserves the right to waive any irregularities, reject any or all
bids, and to accept the bid that appears to be in the best interest of the City. Failure to
submit all information called for may be sufficient for disqualification.
Timothy Clougherty,
Public Works Director

GENERAL:
1. Bids will be received by the City of Manchester, New Hampshire at the place and until
the time specified in the Invitation to Bid and then publicly read aloud for the information
of Bidders and others properly interested who may be present either in person or by
representative. NO BIDS WILL BE ACCEPTED AFTER TIME AND DATE
SPECIFIED.
2. The following meanings are attached to the defined words when used in this document:
a. The word "City" means City of Manchester, New Hampshire.
b. The word "Bidder" means the person, firm, or corporation submitting a
bid on these specifications or any part thereof.
c. The word "Contractor" means the person, firm, or corporation with
whom the Contract is being made by carrying out the provisions of this
Sealed Bid Invitation and the Contract.
d. The words "firm price" shall mean a guarantee against price increase
during the life of the Contract.
3. Strict compliance with the requirements of the Invitation to Bid, terms and conditions,
and the instructions printed is necessary. All designations and prices shall be fully and
clearly set forth. All blank spaces must be filled in. For the convenience of Bidders,
additional Bid Invitation packages are available at no cost and on demand at the City of
Manchester, Environmental Protection Division, 300 Winston Street, Manchester, NH
03103 or on our website at:
http://www.manchesternh.gov/website/Departments/Purchasing/tabid/304/Default.aspx
4. Each bid must give the full business address of Bidder and be signed by him with his
usual signature. Bids by partnerships must furnish the full names of all partners and must
be signed with the partnership name by one of the members of the partnership or by an
authorized representative, followed by the signature and title of the person signing. Bids
by corporations must be signed with the legal name of the corporation, followed by the
state of incorporation and by the signature and title of president, secretary, or other person
authorized to bind it in the matter. The name of each person signing shall also be typed
or printed below the signature. A bid by a person who affixes to his signature the word
"president", "secretary", "agent", or other title without disclosing his principal may be
held to be the bid of the individual signing. When requested by the City, satisfactory
evidence of the authority of the officer signing on behalf of the corporation shall be
furnished.

5. Bids must be securely sealed in a suitable envelope, addressed and marked on the outside
as follows:
SODIUM BISULFITE, 5/7/26, 10:00 AM
PLEASE NOTE: THE CITY OF MANCHESTER IS NOT RESPONSIBLE FOR BIDS
NOT PROPERLY MARKED.
6. No oral interpretations will be made to any Bidder as to the meaning of the specifications
or terms and conditions of this sealed Bid Invitation. Every request for such
interpretation or request for a change in the specifications or terms and conditions shall be
made in writing, addressed and forwarded to:
City of Manchester
Environmental Protection Division
300 Winston Street
Manchester, NH 03103
Attn.: Tim Quinn, Chief Operator
five (5) or more working days before the date fixed for the opening of bids. Every
interpretation made to a Bidder will be in the form of an addendum to the Sealed Bid
Invitation which, if issued, will be sent as promptly as practicable to all persons to whom
the Sealed Bid Invitations have been issued. All such addenda shall become a part of the
Sealed Bid Invitation.
7. Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to these
instructions may be rejected as informal by the City. The Bid must be filled out
completely and accurately. Please explain in detail any exceptions or deviations taken on
this bid. Separate pages may be used if required.
8. Conditional bids will not be accepted.
9. Alternative bids will not be accepted.
10. As the City is exempt from the payment of federal excise taxes, all prices quoted herein
are not to include these taxes.
11. All prices and delivery times quoted must be firm, FOB destination, City of Manchester,
New Hampshire, unless otherwise indicated by the City. TIME IS OF THE ESSENCE.

12. Quotations should include all charges for delivery, packing, crating, containers, etc.
Unless otherwise stated by the Bidder, prices quoted will be considered as being
based on delivery to the destination designated, including any and all freight and
packing charges.
13. Proposals must be submitted on the Bid Schedule hereinafter provided. Prices shall be
stated in units of quantities specified. In case of discrepancy in computing the amount of
the bid, the unit prices quoted will govern. Any changes and/or corrections shall be
marked in red and initialed by the person making such corrections. Signatures of the
responsible owner of the firm must be in ink.
14. It is understood and agreed that should any price reductions occur between the opening of
this bid and the delivery, the benefit of any such reductions will be extended to the City.
15. Unless otherwise stated by the Bidder, the proposal will be considered as being in strict
accordance with the specifications outlined in this Sealed Bid Invitation. References to a
particular trade name, manufacturer's catalogue, or model number, are made for
descriptive purposes to guide the Bidder in interpreting the requirements of the City.
They should not be construed as excluding proposals on other types of materials,
equipment and supplies. However, the Bidder, if awarded a Contract, will be required to
furnish the particular item referred to in the specifications or descriptions unless a
departure or substitution is clearly noted and described in the proposal.
16. It is understood and agreed that in the event of failure on the part of the Bidder to indicate
date of delivery and/or completion, delivery and/or completion will be made within 20
days from date of notification. Should the successful Bidder fail to make delivery or
complete the contract within time specified, the City reserves the right to make the
purchases at the open market and charge any excess over Contract price to the account of
the successful Bidder, who shall pay the same.
17. The City reserves the right to postpone the delivery date to allow for any change in
operating conditions or for any other cause not now foreseen. In the event the City elects
to exercise this right, all prices quoted pursuant to this Sealed Bid Invitation will remain
firm, and the City shall incur no additional obligation to the Contractor on account of any
delay of delivery date ordered by the City.
18. It is agreed that deliveries and/or completion are subject to strikes, lockouts, accidents,
and acts of God.
19. The Bidder must certify that no official or employee of the City or State of New
Hampshire has a pecuniary interest in the proposal or in the Contract that the Bidder
offers to execute or in the expected profits to arise there from, and that this bid is made in
good faith without fraud or collusion or connection with any other person submitting a
proposal.

20. Bids may be withdrawn upon written or electronic request received from Bidders prior to
the time affixed for opening. Negligence on the part of the Bidder in preparing the bid
confers no right for the withdrawal of the bid after it has been opened.
21. The City reserves the right to waive any informality in bids, to reject any and all bids
wholly or in part, and to make awards in a manner deemed in the best interest of the City.
22. Awards will be made to the "lowest responsible bidder" quoting the lowest net price in
accordance with specifications. In determining the "lowest responsible bidder", the
following shall be considered:
a. The ability, capacity, and skill of the Bidder to perform the Contract or
provide the service required;
b. Whether the Bidder can perform the Contract or provide the service
promptly or within the time specified, without delay or interference;
c. The character, integrity, reputation, judgment, experience, and efficiency
of the Bidder;
d. The quality of performance of previous contracts or services;
e. The previous and existing compliance by the Bidder with laws and
ordinances relating to the Contract or service;
f. The sufficiency of the financial resources and ability of the Bidder to
perform the Contract or provide the service;
g. The quality, availability, and adaptability of supplies or contractual
services to the particular use required;
h. The ability of the Bidder to provide future maintenance and services for
the use of the subject of the Contract;
i. The number of scope of conditions attached to this bid.
23. Multi-term contracts shall contain provisions for cancellation by the City in the event
funds are not appropriated for the continuance of the Contract.
24. The City reserves the right to make awards on this proposal by item or to accept all or
part of the proposal or prices quoted. In addition, the City reserves the right to award
materials on the basis of the lowest total cost of the bid item to the City, including the
City's cost of transportation to and from the source.

In cases where two or more Bidders have the same net bid, the City may give preference
to firms located within the City.
Award of materials to be picked up by the City will be made based on the lowest total of
the net price per ton of the bid plus a transportation allowance of $0.14 per mile,
multiplied by the round trip distance of the shortest route from the pit to the Highway
Department Yard at 227 Maple Street, Manchester, New Hampshire i.e.:
Net Price per Ton + (0.14 per mile x Round Trip Mileage = Total Cost to the City.)
25. The Contract Agreement will be in the form customarily employed by the City and will
incorporate the Invitation to Bid and terms & conditions of this Sealed Bid Invitation. A
copy of the Contract Agreement is attached hereto.
26. The Bidder, if awarded an order or contract, agrees to protect, defend and hold the City
harmless against any demand for the use of any patented material, process, article or
device that may enter into the manufacture, construction or form a part of the work
covered by either order or contract.
27. The Bidder, if awarded an order or contract, agrees to defend, indemnify, and hold
harmless the City from all damages to life and property arising out of the performance of
this Contract due to the Bidder's negligence, that of his employees, subcontractors, etc., or
due to the negligence of the City, its employees, representatives, agents, etc.
28. The Revised Statutes Annotated of the State of New Hampshire, the Charter of the
City, and all City Ordinances insofar as they apply to the laws of competitive bidding,
contracts and purchases are made a part hereof.
GUARANTEES:
29. The Bidder to whom a contract is awarded guarantees to the City that all items furnished
under this contract shall be free of defects in design, materials and workmanship and for a
period of one (1) year after final inspection and acceptance shall replace promptly any
defective equipment, materials and/or workmanship required without additional cost to
the City.
30. The Bidder to whom a contract is awarded guarantees to the City that all warranties of
merchantability and fitness for a particular purpose as provided for in New Hampshire
382A-2-314 and 2-314 shall remain in force and will not be disclaimed.

METHOD OF PAYMENT:
31. Delivery and Acceptance: Upon delivery and acceptance of the product by the
department to which it is assigned, the Contractor shall secure the signature of an
authorized representative on an original delivery slip and shall provide two (2) copies of
an invoice or bill of sale.
32. Payments: Payments shall be made within 15-45 days of delivery and acceptance of
contracted item(s) or upon receipt of a verified claim for payment, whichever is later. The
claim for payment consists of the original delivery slip and two (2) copies of the
invoice/bill of sale executed as provided for in paragraph above.
33. The City reserves the right to divert delivery from one location to another, and to allow
for any change in operation conditions or for any other cause not now foreseen and to
proportion deliveries according to available storage facilities.
34. The Bidder, if awarded an order or contract, agrees to provide to the City proof of Federal
Identification Number (IRS Code Section 6723). Acceptable forms of documentation are
a copy of a federal tax depository ticket, copy of IRS label showing name and Federal ID
Number, IRS letter of taxpayer Identification Number assigned, other correspondence
from the IRS with both individual/business name and Federal Identification or
stationery/bills with Federal ID Number (and firm name and address) PREPRINTED on
it. Any impertinent information may be blackened out before sending to the City. Copies
of tax returns must show taxpayer section and signature.
35. Any vendor who receives an order or orders resulting from this invitation agrees to
submit a Material Safety Data Sheet (MSDS) for each toxic or hazardous substance or
mixture containing such substance pursuant to RSA 277-A when deliveries are made.
The vendor agrees to deliver all containers properly labeled pursuant to RSA 277-A.
Failure to submit an MSDS and/or label on each container will place the vendor in
noncompliance with the purchase order. Failure to submit MSDS and/or labels on each
container may result in civil or criminal penalties, including bid debarment and action to
prevent the vendors furnishing substances or mixtures. Vendors are cautioned to obtain
and read the law referenced above.
FAILURE TO COMPLY WITH THESE REQUIREMENTS COULD RESULT IN THE
CANCELLATION OF AN ORDER OR CONTRACT
SPECIFICATIONS:
Please see attached.

SPECIFICATIONS AND SPECIAL CONDITIONS
APPLYING TO THIS PROPOSAL
1. The contract is to cover the period commencing on July 1, 2026 and ending June
30, 2027. Base contract is for 12 months with provision for up to four (4) one year
renewals with annual price adjustments in accordance with the Consumer Price
Index (CPI), Boston-Cambridge-Newton Area. The CPI link can be found at
https://www.bls.gov/regions/new-england/news-
release/ConsumerPriceIndex_Boston.htm
2. The buyer agrees to purchase from the contractor its sodium bisulfite solution at a
concentration of 38 to 42 percent active chemical, to be transport delivered during
the period of this contract, subject to the conditions and agreement contained
herein.
3. The estimated quantity will be 4,000 - 8,000 gallons per month of sodium bisulfite.
4. The contractor will protect the City against any increase in the price of sodium
bisulfite.
5. Whenever contractor is unable to ship within 48 hours after receipt of order, the City
reserves the right to order Sodium Bisulfite from another vendor. Any difference in
cost shall be charged to the vendor in default.
6. The contractor agrees that the purchaser shall be allowed to sample the sodium
bisulfite solution before discharging contents. It is understood that samples will be
taken directly from the tanker truck and analyzed immediately by the City, using a
hydrometer for specific gravity. If the concentration falls below the specified percent
of the sodium bisulfite, the buyer, at his option, may reject any such shipment or
require a deduction from the delivered price.
7. The City reserves the right to cancel any unfilled portion of the contract, providing in
the opinion of the Chief Engineer, the services or material supplied by the contractor
are unsatisfactory or not consistent with the terms of the contract.
8. The contractor shall provide the necessary hoses and fittings that are required to
pump the sodium bisulfite from the tanker truck to the plant's receiving port in
accordance with all Federal, state and local safety regulations.

CONTRACT
City of Manchester
Environmental Protection Division
300 Winston Street
Manchester, New Hampshire 03103
Agreement made____________________, 20_____, between the City of Manchester, a
municipal corporation of the State of New Hampshire, herein referred to as "City", and
____________________________of __________________________, City of
__________________________, County of _____________________________, State of
____________________________, herein referred to as "Contractor".
For the considerations set forth herein, the parties agree as follows:
1. ____________________________, being the lowest responsible Bidder, shall provide
to the City the following supplies, materials, equipment and services:
Such supplies, materials, equipment, and services shall be provided in accordance with
the bid made by _______________________________________________ pursuant
to the Invitation to Bid and Terms & Conditions contained in Sealed Bid Invitation, which is
hereby incorporated by reference and made a part hereof as if set forth herein in full.
2. The City shall pay __________________, the price and amount set out in Contractor's
bid on delivery to and acceptance by City of the supplies, materials, equipment, and
services herein described, and on filing by __________________________ and
approval by the City of a verified claim for the amount due.
3. The agreement shall be inoperative during such period of time as delivery or
acceptance may be rendered impossible by reason of fire, strike, act of God,
government regulation, or other cause beyond the control of either party.
4. This agreement shall be binding on the assigns and successors of the parties.
IN WITNESS WHEREOF, the parties have executed this agreement at 227 Maple Street,
Manchester, New Hampshire on the day and year first above written.
ACKNOWLEDGED BY: CITY OF MANCHESTER:
_______________________________

BID SCHEDULE
PROPOSAL FOR: SODIUM BISULFITE
DATE & TIME: May 7, 2026 at 10:00 A.M.
The undersigned, as Bidder, hereby declares that before preparing this bid he/she
carefully read the specifications and hereby agrees that if the proposal is accepted
he/she will contract with the City on accordance with the specifications, terms and
conditions as spelled out in this Sealed Bid Invitation.
Quotation for Sodium Bisulfite per Gallon:
Words:
Figures:
Authorized signature & title of Bidder
Print or type name & title of Bidder
Company Name (Corporation/general partnership organized & existing under the laws of the State of )
Address
City, State, Zip
Date Quotation Made: Email Address:
Phone #: