Environmental Law: CEQA & Water Law, RFP# CRS SP 425 (March 22, 2024)

Agency:	Judical Council of California
State:	California
Type of Government:	State & Local
NAICS Category:	541110 - Offices of Lawyers 541620 - Environmental Consulting Services
Posted Date:	Mar 23, 2024
Due Date:	Apr 5, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Environmental Law: CEQA & Water Law, RFP# CRS SP 425

RFP Number CRS SP 425

RFP Title: Environmental Law: CEQA & Water Law

The Judicial Council of California seeks proposals from hotels for sleeping rooms for December 9-13, 2024; December 2-6, 2024; December 15-19, 2024 in Sacramento, California.

Proposals must be received by END OF DAY Pacific Time, April 5, 2024.

E-mail proposals to: ConferenceRFPs@jud.ca.gov . Subject line: RFP No. CRS SP 425 Environmental Law: CEQA & Water Law.

Further information regarding this solicitation is set forth in Request for Proposals (RFP) No. CRS SP 425.

The Judicial Council of California, Conference and Registration Services, does not retain the services of third party or outsourced representation. All quoted rates are to be net, non-commissionable.

Request for Proposal
Attachment 1 – Administrative Rules Governing RFPs
Attachment 2 – Hotel Agreement Template
Attachment 3,4,6 – Vendor’s Acceptance of Terms and Conditions, Darfur Contracting Act Certification and Conflict of Interest Certification Form
Attachment 5 – Submission Form for Technical & Cost Proposal

Attachment Preview

REQUEST FOR

PROPOSALS

JUDICIAL COUNCIL OF CALIFORNIA

REGARDING:

RFP TITLE: ENVIRONMENTAL LAW:

CEQA & WATER LAW

RFP NUMBER: CRS SP 425

(Room Block Only)

PROPOSALS DUE:

APRIL 5, 2024 NO LATER THAN End of day.

PACIFIC TIME

1.0 BACKGROUND INFORMATION

1.1 Judicial Council of California. The Judicial Council of California, chaired by the

Chief Justice of California, is the chief policy making agency of the California

judicial system. The California Constitution directs the council to improve the

administration of justice by surveying judicial business, recommending

improvements to the courts, and making recommendations annually to the

Governor and the Legislature. The council also adopts rules for court

administration, practice, and procedure, and performs other functions prescribed

by law. The Judicial Council of California is the staff agency for the council and

assists both the council and its chair in performing their duties.

1.2 History and development of laws, review cases. Judicial officers as audience.

1.3 History of the program.

This is the first time the Water Law and CEQA courses will be offered.

2.0 DESCRIPTION OF SERVICES AND DELIVERABLES

2.1 Program. The Judicial Council of California seeks the hotel or conference center

for the following program:

• Title:

• Dates:

• Description:

• Location:

• Payment:

Environmental Law: CEQA & Water Law

In preference order: 1st choice: December 9-13, 2024;

2nd choice: December 2-6, 2024;

3rd choice: December 15-19, 2024

Furnish sleeping rooms, meals and facilities for the program

Sacramento, California

U.S. Bank National Association Travel Payment Services

Card (TPSC)

2.2 Maximum Rates and Fees. Preference will be given for costs proposed within the

maximum rates and fees established by the Judicial Council of California, as set

forth below. However please submit the hotel’s best available rate if the

county maximum listed below cannot be accommodated.

Judicial Council of California’s maximum sleeping room unit rate: $ 145.00

2.3 The Judicial Council of California, Conference & Registration Services does not

retain the services of third party or outsourced representation. All quoted rates are

to be net, non-commissionable.

3.0 TIMELINE FOR THIS RFP

The Judicial Council of California has developed the following list of key events related

to this RFP. All dates are subject to change at the discretion of the Judicial Council of

California.

EVENT

RFP issued

Deadline for questions to

conferenceQ&A@jud.ca.gov

Questions and answers posted (estimate only)

Latest date and time proposal may be submitted to:

ConferenceRFPs@jud.ca.gov

Evaluation of proposals (estimate only)

Short list of venues to be determined and site visits or

interviews to be arranged. (estimate only)

Notice of Intent to Award (estimate only)

Contract start date (estimate only)

Contract end date (estimate only)

DATE

March 22, 2024

March 27, 2024

March 28, 2024

April 5, 2024

Week of April 15, 2024

Week of April 22, 2024

Week of May 6, 2024

May 21, 2024

February 19, 2025

4.0 EVALUATION OF PROPOSALS

At the time proposals are opened, each proposal will be checked for the presence or

absence of the required proposal contents.

The Judicial Council of California will evaluate the proposals on a 100-point scale using

the criteria set forth in the table below. Award, if made, will be to the highest scoring

proposal.

CRITERION

Cost

Acceptance of Terms and Conditions

Date Preference

Property

PERCENTAGE

40%

10%

40%

5.0 RFP ATTACHMENTS

The following attachments are included as part of this RFP.

ATTACHMENT

Attachment 1:

Administrative Rules

Governing RFPs (Non-IT

Services)

Attachment 2:

Hotel Agreement Template

Attachment 3: Proposer’s

Acceptance of Terms and

Conditions

DESCRIPTION

These rules govern this solicitation

If selected, the person or entity submitting a proposal (the

“Proposer”) must sign a Judicial Council of California

Standard Form agreement containing these terms and

conditions (the “Terms and Conditions”).

On this form, the Proposer must indicate acceptance of the

Terms and Conditions or identify exceptions to the Terms and

Conditions. An “exception” includes any addition, deletion,

or other modification. If exceptions are identified, the

Proposer must also submit a red-lined version of the Terms

and Conditions that clearly identifies the benefit to the

Judicial Council from the proposed exception and provides a

written explanation or rationale for each proposed exception.

Attachment 4: Darfur

Contracting Act

Certification

Attachment 5: Submission

form for Technical & Cost

Proposal

Attachment 6: Conflict of

Interest Certification Form

Note: A material exception, as determined by the Judicial

Council in its absolute and sole discretion, to any of the

Terms and Conditions will render a proposal non-

responsive.

Proposer must complete the Darfur Contracting Act

Certification and submit the completed certification with its

proposal.

This form details the technical and pricing requirements for

the program and must be completed and submitted in

response to RFP’s technical requirements.

Proposer must complete Conflict of Interest Certification and

submit the completed certification with its proposal

6.0 SUBMISSIONS OF PROPOSALS

6.1 Proposals should provide straightforward, concise information that satisfies

the requirements of the “Proposal Contents” section below.

6.2 The Proposer must submit its proposal by e-mailing it to the following JCC

mailbox: ConferenceRFPs@jud.ca.gov. Proposers should indicate the RFP

title and RFP number (Environmental Law: CEQA & Water Law, RFP#

CRS SP 425) in the subject line of the e-mail and on each attachment

submitted.

6.3 Proposals must be delivered by the date and time listed on the coversheet of this

RFP. The only acceptable proof of delivery for submittals made by e-mail will be

the automated receipt (with a date and time receipt) generated by the JCC mailbox

upon the successful receipt of the proposer’s emailed proposal. Submission

acceptance will be based on the date and time the e-mails are received by the

Judicial Council.

6.4 Late proposals will not be accepted. Proposals received after the deadline will be

rejected without review.

6.5 Only written proposals via e-mail will be accepted. Proposals may not be

transmitted by fax. Incomplete submittals may be rejected without review.

7.0 PROPOSAL & COST CONTENTS

7.1 Technical & Cost Proposal (Attachment 5). The following information must

be included in the technical & cost proposal. A proposal lacking any of the following

information may be deemed non-responsive.

Legal name and address of firm (Proposer), the Contact’s name, title, telephone

numbers and E-mail address, federal tax identification number, web site, hotel

check-in/out time, and guest room reservation cancellation policy. Note that if

Proposer is a sole proprietor using his or her social security number, the social

security number will be required before finalizing a contract.

b. Propose room block date.

c. Propose sleeping room unit rate(s).

d. Answer ADA compliance question.

e. Propose the cut-off date for reservations.

Propose the sleeping room rate(s) for tax and/or surcharges.

g. Propose parking passes, complimentary passes, and normal parking rate(s),

inclusive of any service charges, gratuity, and/or sales tax.

h. Propose Internet fees for meeting space and individual guest rooms.

i. Acceptance of additional program needs and concessions.

Provide the signature of the proposer.

NOTE: It is unlawful for any person engaged in business within this state to sell or use

any article or product as a “loss leader” as defined in Section 17030 of the Business and

Professions Code.

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Environmental Law: CEQA & Water Law, RFP# CRS SP 425 (March 22, 2024)

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