Environmental Consultant: Phase 1 ESA

Request for Proposals
For
Environmental Consultant: Phase 1 ESA
Update and HEROS Upload -
The Arbors at South Crossing
Seniors and Family East
For
GREENSBORO HOUSING AUTHORITY/
GREENSBORO HOUSING MANAGEMENT
CORPORATION
450 North Church Street
Greensboro, NC 27401
Date of Issue
June 26, 2026
Responses Due
July 13, 2026
4:00 PM EST

1. INTRODUCTION
The Greensboro Housing Authority (GHA), through its affiliates real estate development arm,
Greensboro Management Corporation (GHMC), is seeking a qualified Environmental Consultant to
update and reevaluate an existing HUD Environmental Review for a proposed RAD / Section 18
Blend transaction at the following property
GHMC is seeking a qualified Environmental Consultant who has extensive experience in performing
Phase 1 Environmental assessments for RAD transactions.
2. BACKGROUND & OVERVIEW
The Greensboro Housing Authority is the third largest Housing Authority in the State of North Carolina
with a combined ownership of 21 properties along with the direct management of over 3,554 housing
choice vouchers serving over 12,368 families in Greensboro, North Carolina. GHA owns and/or manages
2,420 residential units.
On December 23, 2013, GHA received approval from United States Department of Housing and Urban
Development (HUD) for a Portfolio Award under the RAD, which includes GHA's entire public housing
portfolio. To date, 20 properties have been converted into the RAD program. GHMC is in process of
converting the remaining property ("Smith Homes") from its original Portfolio Award designation.
Property Information
The brief descriptions of the properties are listed below:
The Smith Homes development is located at 707 West Florida Street, Greensboro, NC 27406. The
property is bounded by Freeman Mill Road to the west and Randleman Road to the east Prior to the
demolition of the North Side of the community (238 units on 21.97 of 49 acres), the site contained a
total of 428 public housing units and two non-residential units, plus a community building. All units
remaining units are in low-rise buildings and range in size from one to five bedrooms. The first 400
units were built in 1952, with an additional 30 elderly units were added in 1964. To date, GHMC has
demolished 62 residential buildings and 1 non-residential building on the North side of Smith Homes
for a total of 242 units, and are currently finishing the installation of all public ROW infrastructure
for the north side of the property. (See attachment A)
The property has previously received:
* A HUD Part 58 Environmental Review and clearance in 2020 (see Attachment B), and
* A "No Further Action" determination from the State of North Carolina in 2020 regarding site
contamination (see Attachment B).
HUD requires this Environmental Review to be reperformed and documented in HEROS due solely
to the expiration of the applicable five-year validity period, which ended in December 2025. This
scope is intended to update, validate, and document changed conditions, not to redo the review from
baseline.

3. SCOPE OF SERVICES
A. Prior Review Validation and Gap Analysis
The Consultant's work shall comply with, as applicable:
* 24 CFR Part 50 (HUD performed Environmental Review for public housing RAD
transactions)
* National Environmental Policy Act (NEPA)
* 24 CFR 50.4 (Related Federal Laws and Authorities)
* HUD Environmental Review Requirements for RAD Conversions
* HUD Environmental Review Online System (HEROS) requirements
* HUD guidance governing environmental reevaluations and aged reviews
B. Targeted Updates to Environmental Factors
The Consultant shall only update technical analyses where triggered by changed conditions,
lapse of validity, or HUD requirements. Work shall include the following as applicable:
1. Site Contamination & Hazards
* Conduct a new Phase I ESA using the previous 24 CFR Part 58 review and the existing
NFA determination as the baseline condition.
* Updated database review and site reconnaissance to confirm no new RECs.
2. Historic Preservation (Section 106)
* Confirmation that prior SHPO determination remains valid.
* Updated coordination only if scope, footprint, or APE has changed.
* Preparation of a continuity or no-change determination letter, if appropriate.
3. Floodplains, Wetlands & Natural Resources
* Updated FEMA FIRM and NWI map review.
* Reconfirmation of determinations where flood map panels or boundaries have changed
since 2020.
4. Noise, Hazards & Airport Clear Zones
* Updated screening to reflect current traffic volumes, rail activity, or nearby uses.
* Reliance on prior analysis where no material changes are identified.

5. Environmental Justice
* Updated Environmental Justice narrative reflecting current demographic data and project
conditions
C. HEROS Re-evaluation and Documentation
1. The Consultant shall:
* Establish a new HEROS Environmental Review record (or HUD directed reevaluation
entry).
* Clearly reference the 2020 Part 58 review and NFA determination within HEROS
narrative fields.
* Upload prior approvals as supporting documentation, clearly labeled as "Prior
Environmental Review - Reference".
* Prepare concise, defensible narrative responses focused on changed conditions and
confirmation of continued compliance.
* Identify mitigation measures only where newly required.
2. HEROS Upload Checklist:
* HEROS Project Setup (Required)
New HEROS Environmental Review record established (or HUD directed
o
reevaluation workflow)
Correct HUD Program selected (Public Housing / RAD / Section 18 Blend)
o
Project description explicitly states:
o
Prior Part 58 review completed in 2020
o
Five-year validity expired in December 2025
o
Purpose of review is confirmation of continued compliance
o
All funding sources accurately listed
o
* Prior Environmental Review - Reference Uploads (Required)
(Upload as "Reference - Prior Environmental Review")
2020 Part 58 Environmental Review Record
o
Part 58 clearance documentation / Authority to Use Grant Funds
o
Prior mitigation measures (if any)
o
Any prior HUD correspondence relevant to environmental findings
o
* State Environmental Clearance - Reference Uploads (Required)
North Carolina DEQ No Further Action (NFA) letter
o
Supporting state documentation relied upon for NFA determination
o
Consultant narrative confirming continued applicability of NFA
o
* Environmental Reevaluation Summary (Required)

Environmental Reevaluation Summary Memorandum addressing:
o
- Prior approvals
- Confirmation of unchanged site conditions
- Identification of any changed conditions since 2020
- Determination that findings remain valid (or explanation of limited updates)
Explicit statement that no new choice limiting actions have occurred since prior
o
clearance
* Site Contamination & Hazards (Update)
Desktop environmental database update (post 2020)
o
Current site reconnaissance confirmation
o
Supplemental memorandum affirming no new RECs
o
Phase I ESA
o
Updated radon consideration narrative (no testing required unless otherwise
o
indicated)
* Floodplains & Wetlands (Update Confirmation)
Current FEMA FIRM panel(s)
o
Floodplain determination confirmation
o
Updated National Wetlands Inventory (NWI) maps
o
8 Step Process documentation only if new floodplain impact is identified
o
* Historic Preservation (Section 106) - Continuity Review
Prior SHPO concurrence / determination uploaded as reference
o
Consultant memorandum confirming:
o
- No change to APE, footprint, or scope OR
- Description of limited changes and updated SHPO coordination (if required)
Updated SHPO correspondence only if triggered
o
* Noise & Explosive / Flammable Hazards (Screening Update)
Updated traffic / rail / industrial screening
o
Confirmation that prior noise and hazard determinations remain valid
o
Updated calculations only if surrounding conditions have materially changed
o
* Housing, Health & Safety (Confirmation)
Prior LBP / asbestos findings uploaded for reference
o
Demolition and construction safety confirmation narrative
o
Updated slope / utilities / site safety screening
o
* Environmental Justice (Required Update)

Updated Environmental Justice narrative
o
Current demographic data or mapping relied upon
o
Confirmation that project does not cause disproportionate adverse impacts
o
* Mitigation Measures (If Applicable)
Summary of previously approved mitigation measures
o
Confirmation that mitigation remains sufficient OR
o
Identification of newly required mitigation (if triggered)
o
Monitoring responsibilities clearly stated
o
* Final Clearance Support (Required)
Consultant responses to HUD Environmental Officer comments
o
Revised HEROS narratives addressing continuity and shelf life issues
o
HEROS record finalized and internally consistent
o
Review marked clearance ready for HUD approval
o
Any scope expansion beyond reevaluation (e.g., reopening Section 106, Phase II testing) must be:
1. Justified in writing, and Pre-authorized by the Owner, prior to execution.
D. HUD Review and Clearance Support
* Respond to HUD Environmental Officer comments related to continuity, shelf life
expiration, or reevaluation sufficiency.
* Update HEROS narratives and uploads as required for clearance.
* Support final environmental approval under Part 50.
E. Deliverables
At a minimum, the Consultant shall provide:
1. Environmental Reevaluation Summary Memorandum
* Addressing prior clearance, site history, and confirmation of continued compliance.
2. Targeted technical memoranda (where triggered)
3. Fully populated, clearance ready HEROS record
4. Final mitigation confirmation or monitoring requirements, if applicable
F. Regulatory Framework
The Consultant's work shall comply with, as applicable:
* 24 CFR Part 50 (HUD performed Environmental Review for public housing RAD
transactions)

* National Environmental Policy Act (NEPA)
* 24 CFR 50.4 (Related Federal Laws and Authorities)
* HUD Environmental Review Requirements for RAD Conversions
* HUD Environmental Review Online System (HEROS) requirements
* HUD guidance governing environmental reevaluations and aged reviews
4. METHOD OF SOLICITATION & SUBMISSION REQUIREMENTS
Proposal Submission Requirements
Each response submittal package should include the following. If the response package is incomplete,
your submission may be deemed non-responsive.
A. Schedule
* Estimated timeframe from authorization to final report highlighting the following:
Site assessment completion
o
Report delivery after completion of site assessment
o
Timing for HEROS upload
o
B. Relevant Experience
* Experience providing Phase 1 ESA, 24 CFR Part 50 reviews and HEROS Upload
D. Fee Proposal
* Lump sum fee for completion of services
E. Insurance Requirements
Respondents shall provide documentation evidencing compliance with GHA/GHMC's insurance
requirements (as applicable) which are as follows:
a. Commercial General Liability: Shall have minimum limits of $1,000,000 per occurrence
combined single limit with a $2,000,000 annual aggregate for bodily injury liability and
property damage liability. This shall include premises and/or operations, independent contractors,
products and/or completed operations, broad form property damage and XCU coverage, and a
contractual liability endorsement.
b. Business Auto Policy: Shall have minimum limits of $1,000,000 per occurrence combined
single limit for bodily injury liability and property damage liability. This shall include owned vehicles,
hired and non-owned vehicles, and employee non-ownership.
c. Workers Compensation: Insurance covering all employees and owners performing work
or providing services under this contract. The coverage must include employers' liability with a

limit of $100,000 each accident, $100,000 bodily injury by disease each owner/employee, and
$500,000 bodily injury by disease policy limit. Where applicable, coverage shall meet any additional
requirements of state and federal law.
d. Builders Risk Insurance: Insurance including coverage for a) Owner occupancy while
construction is in progress and b) Equipment, machinery, fixtures, and materials not yet
installed, but intended to become part of the structure.
e. Umbrella Policy: $5,000,000 Per Occurrence / $5,000,000 Annual Aggregate.
GHMC and its affiliates shall be named as additional insured on both the Comprehensive General
Liability and Business Auto Liability policies. GHMC and its affiliates shall be included as named
insured on the Builders Risk insurance policy. Current, valid insurance policies and bonds
(if applicable) meeting the requirements identified herein shall be maintained during the entire
term of this Agreement. Renewal certificates shall be sent to GHMC thirty (30) days prior to any
expiration date, and Contractor's insurer(s) and bond provider (if applicable) shall give GHMC
thirty (30) days prior written notification in the event of cancellation or modification by either
Contractor or Contractor's insurer(s) or bond provider (if applicable) of any coverage required
by this Agreement.
Contractor shall furnish GHMC with a Certificate(s) of Insurance evidencing the coverages
required herein. It shall be unacceptable for any Certificate of Insurance to contain language or
wording to the effect that the insurer shall have no liability for failure to provide the prior notices
required therein. It shall be the responsibility of Contractor to ensure that any agreements between
Contractor and subcontractors shall contain the same insurance requirements as set forth herein.
F. Team and Point of Contact
Name and contract information for project lead (also provide primary backup contact person).
Name
Title
Email address
Office and Mobile Phone Number
G. Email Submission Requirements
GHMC must receive (1) electronic copy of the complete submission package via email to
Anthony Waddell at awaddell@gha-nc.org, and Kenny Parks at kparks@gha-nc.org, no later
than 4:00 PM (EST), July 13, 2026.
Please note in the email subject line: Environmental Consultant: Phase 1 ESA Update and
HEROS Upload - The Arbors at South Crossing Seniors and Family East.
Please include the respondent's name, address, telephone number, e-mail address in the submission

e-mail.
Email responses received later than the date and time specified may be rejected or
deemed nonconforming. GHA assumes no responsibility or liability for receipt of responses.
Anticipated Schedule
RFP distributed to potential respondents June 26, 2026
Proposals Due July 13, 2026
Evaluation of Submissions (Completion Date) July 17, 2026
Notification of Award July 18, 2026
Contractual Agreement In Place/Start of July 27, 2026
Services

5. EVALUATION OF PROPOSALS
All proposals received will be reviewed and evaluated by an Evaluation Committee assigned by the
Chief Executive Officer and/or its designee. Proposals will be considered in terms of the evaluation
indicated in the table below.
Experience and Current Experience in conducting 24 CFR Part 50 50
Activity (Knowledge & Environmental Reviews, Phase 1 Environmental
Experience) Assessments and Experience with Uploading
Information to the HEROS portal
Capacity Ability to provide the necessary staffing to 20
complete the assessment in a timely manner
Timing Ability to quickly complete the Assessment and 10
HEROS upload
Pricing Proposed cost proposal is most competitive and 20
provides the maximum benefit to the GHMC
MBE/WBE Is the firm a MBE/WBE? 5
Maximum Total Points 105
6. GHMC's RESERVATION OF RIGHTS
GHMC reserves the right to:
Reject any or all responses, to waive any informalities in the solicitation process, or to
terminate the solicitation process at any time, if deemed by GHMC to be in its best interest,
Not to select or make award to anyone with a history of poor performance on projects
performed for GHMC and or any other client of the submitting firm at the sole opinion
and discretion of GHMC,
Terminate a contract awarded pursuant to this solicitation at any time for its convenience
upon delivery of a 30-day written notice,
Determine the days, hours and locations that the successful bidder shall provide the items or
services called for in this solicitation,
Reject and not consider any bid that does not, in the opinion of GHMC, meet the requirements
of this solicitation, including but not necessarily limited to incomplete response and/or
alternate (not including "or equal" items) or non-requested items or services,
To make an award to the same bidder (aggregate) for all items; or,
To make multiple awards to multiple firms for various scopes of work.
GHMC reserves the right to reject all proposals and to re-solicit new proposals should this
solicitation fail to produce an acceptable agreement. GHMC may also reject any proposals
that are incomplete or non-responsive and any proposals that are submitted after the deadline.
Further, GHMC reserves the right to request additional information from any respondent after
the submission deadline. GHMC also reserves the right to reject any and all, or parts of any
and all, proposals received in response to this RFP or to cancel or postpone this solicitation
process if GHMC determines that such rejection, cancellation or postponement is in the best