Enterprise wide performance management platform

Notice of Intended Procurement
Name of Procuring Entity

Toronto Metropolitan University (the “University”)

Contact Person and Contract Person Coordinates

Vincenzo Carinci, 1 Dundas St West, 16th Floor, Toronto, ON, M5B 2H1, 416-979-5000 ext. 553772

Procurement Documents

The procurement documents are available at www.merx.com .

Note that obtaining access to the procurement documents will require prospective suppliers to register and pay a registration fee.  Pricing and Payment Terms are available on the MERX website.
Description of Procurement

The University is conducting a Request for Proposal for This Request for Proposal for an enterprise wide performance management Software as a Service (SaaS) platform (“Platform”), which will help plan, consolidate, report, and analyze financial, budgetary, payroll information and preferably enrolment data and into one operational performance platform or system. The aim is to streamline critical processes such as budgeting, forecasting, financial consolidation, and management reporting, while providing timely insights to support better decision-making.
The procurement is anticipated to involve negotiation.  An electronic auction is not anticipated.
Address and Final Date for Submissions

Submissions must be submitted electronically at https://tmu.bonfirehub.ca/opportunities/99174 on or before November 24, 2025, at 11:00:00 am.
The submissions will not be opened publicly.

Conditions for Participation

The procurement is subject to the following conditions for participation:
Mandatory Submission Requirements

File #1 – Proposal Acknowledgement Form                        Pass/Fail

File #2 – Information Security Requirements                       Pass/Fail

File #3 – Compliance and Privacy Requirements                Pass/Fail

Minimum Passing Score

Minimum Passing Score for Stage 3 – Qualitative Evaluation Criteria is 42 points out of 60 points.
Minimum Passing Score for Stage 5 – Optional Demonstration Evaluation Criteria is 7 points out of 10 points.
Applicable Trade Agreements

This procurement is subject to the following trade agreement(s):

Broader Public Sector (BPS)

Canada-European Union Comprehensive Economic and Trade Agreement (CETA)

Canadian Free Trade Agreement (CFTA)

Quebec/Ontario

Contract Details

The term of the Final Agreement is five (5) years, plus two optional renewal periods of 1 year each, at the discretion of the University.
The University will base its selection of qualified suppliers on the following criteria:
Criteria                                                                       Weighting (Points)
Stage 1 - Mandatory Evaluation Criteria:

File #1 – Proposal Acknowledgement Form                        Pass/Fail

Stage 2 - Mandatory IT Security, Privacy Submission Requirements:

File #2 – Information Security Requirements                       Pass/Fail

File #3 – Compliance and Privacy Requirements                Pass/Fail
Stage 3 – Qualitative Evaluation Criteria

File # 4 - Company Information                                                   2.5

File # 5 – Relevant Experience                                                    10

File # 6 – Project Team                                                                  5

File # 7 – Functional Questionnaire                                              40

File # 8 – Social and Sustainable Practices                                 2.5
Subtotal                                                                                       60
Stage 4 – Financial Evaluation Criteria:

File # 9 - Price Form - Table 1 –  Platform Pricing                         30
Subtotal                                                                                        30

Stage 5 – Optional Demonstration Evaluation Criteria:

Demonstration                                                                               10
Subtotal                                                                                        10

TOTAL         100 (90 if Stage 5 excluded)
Notes

Suppliers should note that information contained within this notice is subject to change. Suppliers are encouraged to obtain the procurement documents which contain the most current information.  If there is a conflict between the procurement documents and this notice, the procurement documents will take precedence.

Bidding and Documents are available on http://www.merx.com . Fees may apply; See https://www.merx.com/public/pricing for more information.

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Contract duration

Trade agreements