Enrollment Print Bid

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028996
Email: payables@olemiss.edu Coll.Number 1289
Date 06/21/2026
Vendor Address
RequisitionNo. 10206686
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 1of 3
Item Material/Description Quantity UM UnitPrice Amount
ALL SUBMISSIONS ARE DUE AT:
BID FILE 1289
OFFICE OF PROCUREMENT SERVICES
164 JEANETTE PHILLIPS DR
UNIVERSITY, MS 38677
NO LATER THAN 1:00 PM, THURSDAY, JULY 23, 2026.
BIDS MAY BE SUBMITTED ELECTRONICALLY BY FOLLOWING
INSTRUCTIONS AT THIS LINK:
https://secure24.olemiss.edu/prelecbids/CurrentBids.
THIS IS OUR PREFERRED METHOD OF SUBMISSION.
IF SUBMITTING VIA PAPER HARDCOPY, YOUR SEALED AND
PROPERLY IDENTIFIED (ATTACHED LABEL AFFIXED TO
OUTSIDE OF PARCEL PACKAGE) BID MUST ARRIVE AT THE
PROCUREMENT SERVICES BUILDING NO LATER THAN THE
STATED DATE AND TIME. PLEASE SEND YOUR PROPOSAL IN
A TIMELY FASHION THAT ALLOWS FOR UNFORESEEN DELAYS
BY YOUR CHOSEN DELIVERY METHOD.
THE UNIVERSITY RESERVES THE RIGHT TO REJECT ALL BIDS
RECEIVED.
YOUR COMPANY IS NOT REQUIRED TO BE A REGISTERED
VENDOR TO SUBMIT A PROPOSAL, HOWEVER, YOUR
COMPANY MUST BE REGISTERED WITH THE UNIVERSITY OF
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028996
Email: payables@olemiss.edu Coll.Number 1289
Date 06/21/2026
Vendor Address
RequisitionNo. 10206686
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 2of 3
Item Material/Description Quantity UM UnitPrice Amount
MISSISSIPPI (UM) IF AWARDED. TO REGISTER AS A VENDOR
WITH UM, PLEASE VISIT https://olemiss.edu/procurement/vendors/
AND FOLLOW THE INSTRUCTIONS ON THE WEBSITE.
PLEASE INCLUDE ORIGINAL REQUEST FOR BID DOCUMENTS.
PLEASE MAKE SURE ALL DOCUMENTS INCLUDE YOUR
CORRECT NAME, COMPANY NAME, AND CONTACT
INFORMATION (ADDRESS, PHONE NUMBER, FAX NUMBER,
ETC.). ADDITIONALLY, BIDS FOR COMMODITIES SHOULD
INCLUDE SIGNED COMPANY DOCUMENTS WITH EXACT
DESCRIPTION AND COST OF WHAT IS BEING BID. PLEASE
LIST ALL ITEMS/SERVICES THAT WILL BE PROVIDED EVEN IF
THERE IS NO CHARGE FOR A PARTICULAR ITEM/SERVICE.
THIS PURCHASE WILL BE GOVERNED BY THE UNIVERSITY OF
MISSISSIPPI TERMS AND CONDITIONS AS LISTED ON OUR
WEBSITE: https://olemiss.edu/procurement/.
PAPER AND ELECTRONIC SUBMISSIONS SHOULD ONLY
INCLUDE ONE COPY.
0001 MS Travel Piece
0002 OOS Travel Piece
0003 Transfer Travel Piece
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

Request for Bid
Information
BillTo: ShipTo:
TheUniversityofMississippi TheUniversityofMississippi THIS IS NOT AN ORDER
OfficeofProcurementServices OfficeofProcurementServices
P.O.Box 1848 DistributionCenter
University,MS 38677-1848 164JeanettePhillipsDrive
Phone: (662)915-7448 UniversityMS 38677 RFBNumber 4100028996
Email: payables@olemiss.edu Coll.Number 1289
Date 06/21/2026
Vendor Address
RequisitionNo. 10206686
NAME: Buyer/Phone Purchasing Dept. / 662-915-7448
STREET ADDRESS: Biddueon 07/23/2026
CITY, STATE ZIP:
PHONE: FAX: PleasereturnthebidrequesttoProcurementServices.
EMAIL: attheaboveaddress. Bidsmustbereturnedinthe
envelopeprovided,oraddressedwith thecollective
VendorBidInformationsubmittedby:
numberandopeningdatedisplayedontheoutsideof
PrintedName _________________________
envelope.
Signature _________________________
DeliveryDateARO _________________________ Page 3of 3
Item Material/Description Quantity UM UnitPrice Amount
0004 MS Die Cut Quick Facts (HS)
0005 MS Die Cut Quick Facts (Transfer)
0006 Birthday Postcard
0007 Postcard (Various)
0008 Financial Aid Pamphlet
0009 Viewbook
0010 Taste Piece
0011 Yield Box
0012 Acceptance Packet
PLEASE SEE THE FOLLOWING FIVE (5) PAGE DOCUMENT FOR
SPECIFICATIONS.
PRICING MUST BE SUBMITTED ON THE ATTACHED PRICE
FORM LABELED EXHIBIT 2.
Total $
INSTRUCTIONSTOVENDOR
GENERALSPECIFICATIONS
(1)Bids-AllbidswillbequotedF.O.B.UniversityorOxford,Mississippi. NobidwillbeconsideredunlessF.O.Btermsareasstatedabove. Allpricesare
tobefirmquotations.See 'GeneralInformationtoBidder'includedwithbidpacket.
(2)Terms-Bidderwillstatetermsofsale. Ourtermsare2%10days,net45days. Thesetermswillapplyunlessotherwisespecified.
(3)Delivery-Bidderwillstateinbiddeliverythatpurchasercanexpectoneachitem.
DETAILEDSPECIFICATIONS
Itistheintentofthesespecificationsparticularlywheremanufacturer'snameand/orcatalognumberisusedtoselectanitemofcomparablematerials
and/ordesign. Itisnottheintenttolimitthebidding,however,allbiddersarecautionedthatthelistedmanufacturer'sstandardsshallbeaminimum. Itisa
requirementthatallbidderswhofurnishquotationsonproductsofmanufacturerotherthanthoselistedshallfurnishwiththeirbidcompleteinformation
togetherwithfullspecificationsofitemstheyproposetofurnish.

INVITATION FOR BIDS
OFFICE OF PROCUREMENT SERVICES
1. INSTRUCTIONS FOR BIDDERS
a. Sealed bids will be received in the Office of Procurement Services, University of
Mississippi (UM), for the purchase of the items listed herein.
b. All bids must be received in the Office of Procurement Services no later than July 23,
2026 by 1:00 pm CT.
c. Bidders shall submit their bids either electronically or in a sealed envelope.
i. Sealed bids should include the bid number on the face of the envelope as well as the
bidders' name and address. Bids should be sent to:
UM Procurement Services
Bid File 1289
164 Jeanette Phillips Drive
University, MS 28677
ii. For electronic submission of bids, please follow the instructions found at
https://secure24.olemiss.edu/prelecbids/CurrentBids.
d. Any inquiries or requests regarding this procurement should be submitted, in writing, to
Katherine Jones, Director of Procurement Services and Contract Management at
bids@olemiss.edu no later than June 3, 2026 by 10:00 am CT. Be sure to include Bid File
1289 - Enrollment Print Bid in the subject line of the email.
If deemed appropriate and necessary, UM will prepare written responses to questions
submitted and make them available to all offerors by addendum posted on The
University of Mississippi Procurement Services Current Bids website. The questions and
answers will be made part of the RFB and may become part of the contract with the
successful contractor.
Offerors may contact only Katherine Jones regarding this procurement. Any
unauthorized contact shall not be used as a basis for responding to this RFB and may
result in the disqualification of the bidder's submittal.
2. TERMS AND CONDITIONS
a. Any contract awarded as a result of this bid shall be for 1 year or a total not to exceed
$499,000 (excluding postage).
b. All bids should be bid "FOB Destination"

c. Bidders must comply with all rules, regulations, and statutes relating to purchasing in
the State of Mississippi, in addition to the requirements on this form.
d. Any contract resulting from this Invitation for Bid shall incorporate all terms of the
University of Mississippi's Mandatory Addendum (Attachment A).

Bid Number: 1289
Opening Date: July 23, 2026 at 1:00 p.m.
Description: UM Enrollment Print Bid FY 2027
Vendor Name: ______________________________________________________
Vendor Address: _____________________________________________________
Telephone Number: __________________________________________________
Days the Offer is Firm: ________________________________________________
Authorized Signature: ________________________________________________
Name: _____________________________________________________________
Title: ______________________________________________________________

UM Enrollment Print Bid FY 2027
REQUIREMENTS AND SPECIFICATIONS:
1. No partial bids: UM Enrollment Management Print Bid (Exhibit 1) lists each printed piece
which must be included in overall bid total. UM may choose to accept all pieces on the bid
or exclude pieces from the bid after reviewing vendor-provided samples, quality, or quoted
prices.
2. No brokers: bidding vendors must be the ones doing the work. Printing shall not be
outsourced to another facility. All printing must take place at one site, not to exceed a 150-
mile delivery radius from Oxford, MS.
3. If the bidding vendor has not previously provided printing services to the Office of
Enrollment Management at the University of Mississippi, three references must be provided
(university/company name and contact information). The references must be of similar size
and scope to this job.
4. The bidding vendor shall provide samples of similar printing work for each item listed in UM
Enrollment Management Print Bid (Exhibit 1) along with the bid.
5. UM (typically via the Director of Enrollment Marketing) will furnish print-ready files. It is the
bidding vendor's responsibility to purchase any fonts, colors, or other licenses related to
reading, editing, and printing any copyrighted or proprietary material.
6. Within 72 hours of receipt of printer-ready files, one set of digital proofs must be provided
to the Director of Enrollment Marketing. If changes or color adjustments are required, the
second set of proofs must be provided within 36 hours of receiving said changes. The Office
of Enrollment Management will not be responsible for mailing or returning physical proofs
to the vendor.
7. Finished products must be scratch-resistant, have no smearing or potential for the smearing
of printed areas in future mailing processes, and match the University of Mississippi's color
and brand standards consistently across pieces. All pieces will be submitted in CMYK color
formats, and the vendor must match UM color standards in CMYK for primary and
secondary brand colors (see accompanying Brand Guidelines, Exhibit 3). All pieces may have
bleeds and multiple colors on both sides of the pages. All pieces should be printed on ATFS,
SFI, or FSC Certified Stock. Specs for printing have been listed by piece in Exhibit 1.
8. Bidding vendors must submit all pricing on the attached Pricing Form (Exhibit 2) with their
completed bid, including any additional charges for color correction, fulfillment, and

delivery costs. The bidding vendor is required to provide a price per unit bid and can include
a range of prices if the cost varies based on the amount printed (e.g.: price per unit for
25,000 - 50,000 postcards is $0.28 per unit and 50,000 - 100,000 postcards is $0.26 per
unit).
9. UM will be invoiced based on the number of pieces actually ordered. The quantities
indicated on Exhibit 1 are estimated quantities for bid reference only and DO NOT represent
contractual commitment to purchase the specified quantities. Actual purchased quantities
per item may vary +/-50% based on dynamic market forces, available budget, and strategic
decisions during the recruitment cycle. For reference, the indicated quantities do
approximately reflect historical annual quantities procured.
10. The bidding vendor is in charge of printing, fulfilling, and mailing all materials as indicated in
the accompanying spreadsheet or as negotiated if changes are necessary. Mailing frequency
varies per item from once per cycle up to multiple times per week. Exhibit 1 identifies which
pieces will be printed, fulfilled, and mailed by the bidding vendor and which will be
delivered to UM.
11. The bidding vendor is responsible for covering postage costs up front and invoicing UM for
reimbursement of actual postage expenses per drop. UM will NOT prepay postage.
12. UM will maintain regular contact with the vendor to discuss forecasted needs over the
lifecycle of the agreement.
13. Warehousing: some items may be printed in a single run for cost efficiency but shipped at
various points throughout the year. The bidding vendor is responsible for warehousing
printed items until UM is ready to receive the shipments or until certain mail dates for bulk
mailed items.
14. Goods receipting: all items delivered to UM must include a packing slip that references the
order invoice and indicates the items and quantities included in each box.
15. Itemized invoicing: all items and services must be presented on itemized invoices showing
the quantities of goods/services provided at that agreed contracted rate.
16. Additional print runs: quantities shown in the exhibit are for estimated initial print runs;
however, market forces may require additional prints. Proposals should indicate the costs
for additional runs by quantity ranges of 2,000, 10,000, and 20,000 pieces (e.g.: we
anticipate needing 80,000 MS Travel Pieces as listed in Exhibit 1. Provide the cost of printing
the proposed amount and indicate the additional costs to reprint the piece at 2,000, 10,000,
and 20,000 pieces).

Exhibit 1
Piece # Pieces Mail Service or
Number Type Title to Print Shape Dimensions Pages Paper Type Prepress Proof Presswork Bindery/Finishing Delivery to UM FULLFILLMENT
Accordion Fold double- Print-ready file Electronic or hard 4c/4c, (LED UV Inks), Trim, Score, Accordion Box/Bulk, Delivery to
1 MS Travel Piece 80,000 Horizontal 28"x 9" folded to 4"x 9" 100# Matte Text
Pamphlet sided furnished proofs Bleeds Fold UM, Plus Shipping Cost
Accordion Fold double- Print-ready file Electronic or hard 4c/4c, (LED UV Inks), Trim, Score, Accordion Box/Bulk, Delivery to
2 OOS Travel Piece 130,000 Horizontal 28"x 9" folded to 4"x 9" 100# Matte Text
Pamphlet sided furnished proofs Bleeds Fold UM, Plus Shipping Cost
Accordion Fold double- Print-ready file Electronic or hard 4c/4c, (LED UV Inks), Trim, Score, Accordion Box/Bulk, Delivery to
3 Transfer Travel Piece 7,500 Horizontal 28"x 9" folded to 4"x 9" 100# Matte Text
Pamphlet sided furnished proofs Bleeds Fold UM, Plus Shipping Cost
MS Die Cut/Quick Facts (HS double- Print-ready file Electronic or hard 4c/4c, (LED UV Inks), Box/Bulk, Delivery to
4 Diecut 50,000 Vertical 7.2"x 11.3" 100# Satin Cover Trim, Diecut
Version) sided furnished proofs Bleeds UM, Plus Shipping Cost
MS Die Cut/Quick Facts double- Print-ready file Electronic or hard 4c/4c, (LED UV Inks), Box/Bulk, Delivery to
5 Diecut 5,000 Vertical 7.2"x 11.3" 100# Satin Cover Trim, Diecut
(Transfer Version) sided furnished proofs Bleeds UM, Plus Shipping Cost
double- Box/Bulk, Delivery to
6 Postcard Birthday Postcards 200,000 Horizontal 6"x4.25" 12pt C1S Digital Only 4/4 Trim
sided UM, Plus Shipping Cost
Postcards (Apply Soon:
70,000. Apply Now: 75,000.
Fall Visit Day: 120,000. Junior
double- Electronic or hard Mailprep, Address, and Postage Covered Upfront & Invoiced
7 Postcard Preview Day: 50,000. 655,000 Horizontal 5"x7" 100# Matte Cover 4/4 Trim
sided proofs Mail After Mailed
Orientation Registration:
40,000 Student Features:
300,000)
25.5"x9" (Roll folds to double- Electronic or hard Mailprep, Address, and
8 Pamphlet Financial Aid Pamphlet 40,000 Horizontal 100# Matte Text 4/4 Trim
4.25"x9") sided proofs Mail
Perfect Bound Book
Inside: 100# Gloss
Pages (TBD) +
double- Text 3 Versions of Electronic or hard Mailprep, Address, and Postage Covered Upfront & Invoiced
9 Covers + Double Viewbook 75,000 Vertical 7"x10" finished size Inside: 4/4 Cover: 4/4 Trim
sided Covers - Covers: proofs Mail After Mailed
Gatefold Center
100# Gloss Cover
Section
Saddle Stiched Cover: 80# Matte
Taste Piece (Smaller version double- Electronic or hard Trim, Saddle Stitch, Box/Bulk, Delivery to
10 Book 24 pages + 20,000 Vertical 7"x10" finished size Cover Inside: 100# Cover: 4/4 Inside: 4/4
of Viewbook) sided proofs Fold UM, Plus Shipping Cost
Covers Matte Text
Postage Covered Upfront & Invoiced
After Mailed. Box will be packed and
addressed by the vendor to include
white with additional items delivered to the
Yield Box/Alumni Yield Box (printing, assembly, cardboard suitable for Electronic or hard Mailprep, Address, and
11 8,000 Rectangle 7.5"x5.5"x1.5" exterior Matte ink (HD Print) Trim, assemble vendor's fulfillment center (e.g.
Child Box and fulfillment) shipping proofs Mail
printing audiocards, socks, pens, pennants, etc.
that fit inside the box), and other printed
inserts. Bid should include cost of the
box + fulfillment per item.
Diecut, Z-fold, Mailprep, Address, and ONGOING (August - July); Postage
Acceptance Packet (printing double- Electronic or hard Trim, Diecut, Score, Z-
12 Envelope/Pocket 50,000 Horizontal TBD 100# Dull cover 4/4, Satin Aqueous coating Mail (Letter, Pocket Covered Upfront & Invoiced After
and fulfillment) sided proofs fold
Folder Folder, Envelope) Mailed

UM Enrollment Marketing Print Bid
Pricing Form
Exhibit 2
Piece # of Pieces
# Type Title to Print Price per Unit
1 Accordion Fold Pamphlet MS Travel Piece 80,000
2 Accordion Fold Pamphlet OOS Travel Piece 130,000
3 Accordion Fold Pamphlet Transfer Travel Piece 7,500
MS Die Cut/Quick Facts (HS
4 Diecut Version) 50,000
MS Die Cut/Quick Facts
5 Diecut (Transfer Version) 5,000
6 Postcard Birthday Postcards 200,000
Apply Soon 70,000
Apply Now 75,000
Fall Visit Day 120,000
7 Postcard
Junior Preview Day 50,000
Orientation Registration 40,000
Student Features 300,000
(2 versions each semester)
8 Pamphlet Financial Aid Pamphlet 40,000
Perfect Bound Book Pages (TBD) + Covers +
9 Double Gatefold Center Section Viewbook 75,000
Taste Piece (Smaller version
10 Saddle Stiched Book 24 pages + Covers of Viewbook) 20,000
Various Items (Stickers,
11 Yield Box/Alumni Child Box banners, audio cards, etc.) 8,000
12 Diecut, Z-fold, Envelope/Pocket Folder Acceptance/Admitted Packet 50,000
*PLEASE USE THE TABLE BELOW TO LIST ANY ADDITIONAL CHARGES (EXAMPLES INCLUDE COLOR CORRECTION, FULFILLMENT, OR DELIVERY COSTS)
Additional Charges Price per Unit