Enhanced Tabletop Training Exercise

Agency:	Steuben County
State:	New York
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services 611430 - Professional and Management Development Training
Posted Date:	Feb 20, 2024
Due Date:	Mar 21, 2024
Solicitation No:	GC-24-008-P
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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PURCHASING DEPARTMENT

COUNTY OF STEUBEN

3 EAST PULTENEY SQUARE

BATH, NEW YORK 14810-1510

(607) 664-2484

LEGAL NOTICE

Notice is hereby given that the Public Safety and Corrections Committee of the Steuben

County Legislature and the Steuben County Director of Public Safety will receive sealed

competitive proposals per specifications for Enhanced Tabletop Training Exercise;

document #GC-24-008-P.

Request for proposal forms, scope of services and general provisions are available at

the Steuben County Purchasing Department, 3 E. Pulteney Square, Bath, N.Y. 14810.

These documents are also available on the Steuben County website,

www.steubencountyny.gov.

Interested parties assume all responsibility to acquire information and forms.

To be considered, proposals must be submitted on Steuben County forms and delivered

in a sealed opaque envelope. Proposals will be received at the Purchasing Department

until 1:30 P.M. local time on March 21, 2024; at which time proposals will be opened

and acknowledged as received.

Steuben County retains the right to reject any or all proposals and to withdraw this

solicitation at any time.

Dated: February 13, 2024

___________________

Andrew G. Morse

Director of Purchasing

[1]

Request for Competitive Sealed Proposals:

Enhanced Tabletop Training Exercise; document #GC-24-008-P

1. General Provisions:

It is the intent of this request for proposals to obtain an enhanced tabletop

exercise in support of the United Way Southern Tier (UWST).

2. Project Manager:

Tim Marshall, Steuben County Director of Public Safety, 3 East Pulteney Square,

Bath, N.Y. 14810. Telephone number: 607-664-2910.

3. Qualifications:

Steuben County will be free to make any inquiries deemed necessary to ascertain

the qualifications of the contractor and/or the accuracy of statements made by

the contractor as to its qualifications.

4. Contact Information and Requirements:

Along with its response, the submitter of the RFP shall include the following

information: name, address, telephone number and FAX number.

5. Proposal Cost; Budget Narrative and Justification:

The price shall be an in toto price per the proposed scope of services/

deliverables.

By in toto it is meant, the aggregate of all costs billable to Steuben County

including but not limited to staffing, site/facilities, travel, freight, labor, materials

and equipment.

6. Selection of a Contractor:

Selection shall only be made from proposals submitted by qualified, responsive

and responsible entities who sufficiently meet the terms, conditions and

specifications stated herein.

However, under all circumstances and all statements to the contrary not with-

standing, that Steuben County reserves as its right, the right to determine the

contractor in accordance with the best interest of Steuben County.

Determination is not made at the opening. All submitted proposals are subject

to final review and acceptance by the appropriate personnel or committee(s) of

the Steuben County Legislature before a determination is made.

Receipt of proposals by the County shall not be construed as authority to bind

the County.

[2]

7. References:

Any response to this request for proposal shall contain as a minimum at least

three (3) reference with contact names and phone numbers where the

contractor has completed projects similar in nature in New York State.

8. Submission of Proposals:

Those submitting proposals do so entirely at their expense. There is no express

or implied obligation by Steuben County to reimburse any firm or individual for

any costs incurred in preparing or submitting proposals, preparing or submitting

additional information requested by the County, or for participating in any

selection interviews.

9. Contract Award:

Award of contract will be made following a review of the proposal by the Steuben

County Director of Public Safety and any additional County staff as deemed

appropriate, and approval will be made by a designated committee. Contractor

will be indemnifying and insuring for cloud-based breaches not caused by the

fault of Steuben County.

10. Method of Award:

The award may be made to the most responsible contractor whose proposal is

determined to be in the best interest of Steuben County and who is deemed the

best fit to serve the County’s requirements based upon criteria stated under the

Scope of this RFP, the evaluation of references, corporate qualifications and, if

deemed necessary, an interview with the contractor and the designated

committee.

Price will not necessarily be the determining factor in the award of the contract.

All proposals will be evaluated to determine if they meet the required format and

are in compliance with all requirements of the Request for Proposals.

Incomplete or non-responsive proposals may be rejected at the discretion of

Steuben County.

11. Contract Term:

The contract to provide an enhanced tabletop training exercise per the Scope of

Work, if an award is made, will be effective on the date the contract is signed by

all required parties.

Steuben County contemplates that this will be a one-time purchase contract.

12. Cancellation of Contract:

Steuben County reserves, as its right, the right to cancel the contract(s) resulting

from an award of this solicitation at any time during the contract period, without

penalty to Steuben County and without stated reason, by delivering a written ten

[3]

(10) day notice of intent to the contractor(s) or its representative(s). Said

notification mailed to the contractor or its representative via the US Postal

Service; First Class Mail shall be considered sufficient and delivered.

13. Assignability:

The contractor shall not assign, transfer, convey, sub-contract, sublet or other-

wise dispose of all or portions of the contract; and/or work to be performed as a

result of the contract; or its right, title or interest therein, or its power to execute

such contract, or its responsibility therein to any other person, company or

corporation, without the prior written consent of the Commissioner of Finance

and the Administration Committee.

14. Insurance:

a) This document includes an information sheet entitled: STEUBEN COUNTY

STANDARD INSURANCE REQUIREMENTS. These requirements establish

the minimum insurance(s) which the contractor(s) shall have in effect

prior to entering into a contract to do business with Steuben County. Said

insurance(s) are required to remain in effect throughout the term of the

contract(s).

In the event that the contractor’s insurance lapses during the term of the

contract, the County reserves, as its right, the right to cancel the

contractor’s contract(s) and to purchase the contracted

product(s)/service(s) on the open market; with any increase in cost(s) to

Steuben County being charged to the contractor. Credit shall not be

issued to the contractor where open market cost(s) to the County are less

than the cost(s) contracted with the contractor.

b) Steuben County shall be named as an additional insured in the

contractor’s policy for all intents and purposes of contract(s) issued as a

result of an award. The document number and title shall be referenced in

the description/additional comments section of the certificate of insurance

form.

PLEASE NOTE: Additional insured and certificate holder must only read:

Steuben County, 3 E. Pulteney Square, Bath, N.Y. 14810.

c) Each contractor shall submit an original of its Certificate of Insurance

(which indicates the contractor’s compliance with the above sections a)

and b) to Steuben County Purchasing Department, 3 E. Pulteney Square,

Bath, New York 14810.

d) The Certificate of Insurance must be approved by the County Risk

Manager prior to the contractor’s acting on and/or performing any of the

obligations it incurred as a result of the award and/or contract.

[4]

e) Self-employed persons must carry Worker’s Compensation coverage as

directed by the Steuben County Risk Manager. Contractor shall submit an

original Certificate of NYS Worker’s Compensation Insurance Coverage

form C-105.2, which indicates the contractor’s compliance, to be approved

by the County Risk Manager prior to the contractor’s acting on and/or

performing any of the obligations it incurred as a result of the award

and/or contract.

f) Worker’s Compensation Insurance Exemption: Contractors claiming to be

exempt from the requirement to carry/provide Workers’ Compensation

Insurance shall submit a fully executed CE-200 form; the form to be

complete, notarized, and stamped as received by the New York State

Workers’ Compensation Board.

15.

Non-Collusive Bidding Clause and Certificate:

Clause –

“By submission of this bid, each contractor and each person signing on

behalf of any contractor certifies, and in the case of a joint bid, each party

thereto certifies as to its own organization, under penalty of perjury, that

to the best of knowledge and belief:

1) The prices in this bid have been arrived at independently without

collusion, consultation, communication or agreement, for the purpose

of restricting competition, as to any matter relating to such prices

with any other contractor or with any competitor;

2) Unless otherwise required by law, the prices which have been quoted

in this bid have not been knowingly disclosed by the contractor and

will not knowingly be disclosed by the contractor prior to opening,

directly or indirectly, to any other bidder or to any competitor; and

3) No attempt has been made or will be made by the contractor to

induce any other person, partnership or corporation to submit or not

to submit a bid for the purpose of restricting competition.”

b. The contractor shall submit a signed and dated Non-Collusive Bidding

Certificate with its bid. Said certificate is mandated by Chapter 956 of the

Laws of New York State, pursuant to Section 103-D of the General

Municipal Law. Reference the “NON-COLLUSIVE BIDDING CERTIFICATE”

form included in this bid document.

16. Hold Harmless Clause and Form:

a) Clause –

“The contractor agrees that it shall at all times save harmless the County

of Steuben from all claims, damages or judgements or for the defense or

payment thereof, based on any claim, action or cause of action

whatsoever, including any action for libel, slander, or personal injury, or

[5]

Bid Number:	GC-24-008-P
Bid Title:	Enhanced Tabletop Training Exercise
Category:	General County Bids
Status:	Open

Enhanced Tabletop Training Exercise

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