Enhanced Commissioning of Systems & Envelope for a New Buncombe County EMS Station

Agency:	Buncombe County
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	236220 - Commercial and Institutional Building Construction 541330 - Engineering Services
Posted Date:	Feb 26, 2024
Due Date:	Mar 14, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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General Services Department

Robert M. Brown

Project Manager

REQUEST FOR QUALIFICATIONS ADVERTISEMENT

TITLE:

ENHANCED COMMISSIONING OF SYSTEMS AND ENVELOPE FOR A NEW

BUNCOMBE COUNTY EMS STATION

DATE ISSUED:

FEBRUARY 26, 2024

DUE DATE:

MARCH 14, 2024

TIME:

2:00 PM

LOCATION:

BUNCOMBE COUNTY GENERAL SERVICES DEPARTMENT

40 MCCORMICK PLACE

ASHEVILLE, NC 28801

TELEPHONE:

(828)250-4233

REQUEST FOR QUALIFICATIONS

Pursuant to the General Statutes of North Carolina, statements of qualification will be received

for the following:

COMMISIONING SERVICES FOR ENHANCED COMMISSIONING OF SYSTEMS AND ENVELOPE FOR A

NEW BUNCOMBE COUNTY EMS STATION.

Buncombe County is seeking Statements of Qualifications from qualified firms interested in

providing systems and envelope enhanced commissioning for a 3 bay EMS station currently

in the design phase. Statements of qualification will be accepted until MARCH 14, 2024,

AT 2:00 PM for the above named items, at the Buncombe County General Services

Department, 40 McCormick Place, Asheville, North Carolina, 28801. Prior experience in

systems and envelop commissioning for EMS facilities is encouraged. Buncombe County

encourages submittals from minority businesses by providing certified minorities an

equal opportunity to participate in all aspects of the RFQ process. One digital copy in

.pdf format of said statements of qualifications must be submitted in person or by email

to generalservices@buncombecounty.org, pam.king@buncombecounty.org , and

robert.brown@buncombecounty.org. Questions about the project may be asked by

contacting the General Services Department project manager at (828) 250-4784 or by

email at robert.brown@buncombecounty.org .

Request for Qualifications Authorized by:

Mike Mace

Director, General Services

e. robert.brown@buncombecounty.org

p. (828) 250-4784 c. (828) 767-3432

buncombecounty.org

General Services Department

Robert M. Brown

Project Manager

A. Purpose:

Buncombe County is seeking qualified candidates interested in providing Enhanced

Commissioning of Systems and Envelope for a new Buncombe County EMS Station currently

being designed. The facility is approximately 12,214 GSF and includes (3) Bays for

Emergency Vehicles, Support Areas, Office Areas, and Living Areas for Staff. The facility is to

be constructed in Swannanoa, N.C.

B. Services Required Summary:

The contracted Commissioning Provider (CxP) will provide commissioning services for

[Buncombe County] OWNER to provide [LEED v4 BD+C New Construction] Fundamental and

Verification Commissioning (Energy and Atmosphere Prerequisite) services for the facility.

Also, the (CxP) shall provide [LEED v4 BD+C New Construction] Enhanced Commissioning

[Energy and Atmosphere credit, Option 1, Path 1 (3 points)] services and Enhanced and

Monitoring-Based Commissioning [Energy and Atmosphere credit, Option 1, Path 2 (4

points)] services for the facility. Finally, Envelope Commissioning [Energy and Atmosphere

credit, Option 2 (2 points)] (BECx) services shall be provided for the facility.

Fundamental Commissioning and Verification Services

In summary, Fundamental Commissioning services will include:

1) Design Phase:

a. Commissioning Provider CxP will be contracted after the completion of the

design development phase to lead, review, and oversee the commissioning

process in accordance with ASHRAE Guideline 0-2005 and ASHRAE Guideline 1.1-

2007. The CxP will work directly under the direction of the OWNER.

b. The CxP will review the Owner’s Project Requirements (OPR) and the Basis of

Design (BOD) as developed by the design team. The CxP will submit comments to

the Owner and A/E for consideration.

c. The CxP will participate in [LEED®] progress meetings (conference calls) to review

the project status and provide status updates on the commissioning process. (2

Meetings)

d. The CxP will prepare a design commissioning outline describing the

commissioning process, team structure with a summary of roles and

responsibilities, preliminary time requirements for each project phase and

identification of the types of equipment and systems to be commissioned.

e. robert.brown@buncombecounty.org

p. (828) 250-4784 c. (828) 767-3432

buncombecounty.org

General Services Department

Robert M. Brown

Project Manager

e. The CxP will review the contract documents prepared by the A/E and comment

as relevant to the commissioning process and to ensure project coordination for

the MEP systems and exterior enclosure design. To meet the [LEED®]

requirements, the design review shall be performed during the mid-design phase

to ensure the project team has time to make any necessary changes. The review

f. will include a back check of the 90% design documents to verify comments have

been responded to. (2 Review Totals)

g. The CxP will assist the A/E in preparing the specifications for commissioning. The

actual preparation of the contract documents is the sole responsibility of the

A/E.

2) Construction Phase:

a. The CxP will prepare and submit the Cx plan for Owner and A/E review and

approval.

b. The CxP will schedule and conduct a Cx kickoff meeting with the Cx team. (1

Virtual Meeting)

c. The CxP will participate in [LEED®] progress meetings (conference calls) to review

the project status and provide status updates on the commissioning process. (2

Meetings)

d. The CxP will schedule and conduct scheduled commissioning meetings with the

commissioning team to review the commissioning plan and progress. The CxP

will generate and distribute meeting minutes to the team. (4 Virtual Meetings

Total)

e. The CxP will schedule and conduct project site observations of the installation to

assess compliance with the contract documents. Any observed deficiencies will

be brought to the attention of the Owner, A/E, and contractor via an agreed

upon issue tracking system. (2 Site Visits Total)

f. The CxP will coordinate the sequencing and timing of commissioning activities

into the overall project schedule with the Owner, A/E, and contractor.

g. The CxP will review and update the project schedule with the commissioning

team to ensure all required commissioning activities, sequences and durations

are incorporated.

h. The CxP will develop and maintain a construction issue tracking system to make

sure all issues raised during commissioning are documented, addressed,

followed up and tracked until a resolution is reached.

e. robert.brown@buncombecounty.org

p. (828) 250-4784 c. (828) 767-3432

buncombecounty.org

General Services Department

Robert M. Brown

Project Manager

i. The CxP will prepare and issue Pre-Functional Checklists (PFC’s) for the

contractor to complete. The PFC’s shall serve as documentation that the

installation was performed in accordance with the contract documents. The

Contractor shall be responsible for executing the PFC’s. The PFC’s shall be

completed prior to the commencement of functional performance testing.

j. The CxP will finalize building systems and equipment Functional Performance

Tests (FPTs). The updated tests will contain specific information required to

demonstrate correct operation under all modes of operation with applicable

pass/fail criteria.

3) Acceptance Phase:

a. The CxP shall conduct Functional Performance Testing (FPTs), designed, and

developed during earlier project phases by the Contractor and the CxP, for

equipment and systems.

b. The CxP will record the results of the FPTs. All deficiencies or non-conformance

issues shall be noted as Action Items, and the cost for the CxP to retest shall be

paid by the Contractor responsible for the deficiency.

c. Owner shall pay the CxP directly and back charge the responsible Contractor.

d. The CxP will prepare and maintain a Current Facilities Requirements and

Operations and Maintenance Plan that consist of information necessary to

operate the building efficiently.

e. The CFR and O+M Plan will include a Sequence of Operations, Occupancy

Schedule, Equipment Schedules, System Setpoints, Lighting Levels, Minimum

Outside Air Requirements, System Narratives and Preventative Maintenance.

f. The CxP will prepare and submit a summary Cx report to the Owner.

g. [The CxP will prepare and submit all required LEED® documentation to LEED®

online for Fundamental Commissioning.]

Enhanced Commissioning and Verification Services

In summary, Fundamental Commissioning services will include:

1. Design Phase:

a. The CxP will be independent from the project design and construction team and

report findings directly to the OWNER.

b. The CxP will verify the inclusion of system manual requirements in the

construction documents.

c. The CxP will verify the inclusion of operator and occupant training requirements

in the construction documents.

e. robert.brown@buncombecounty.org

p. (828) 250-4784 c. (828) 767-3432

buncombecounty.org

General Services Department

Robert M. Brown

Project Manager

2. Construction Phase:

a. The CxP will review and comment on equipment and system submittals related

to the systems being commissioned. The CxP will consult with the A/E and

contractor regarding compliance with the design intent. The Owner and A/E

have final approval authority over all submittals

3. Acceptance Phase:

a. The CxP will verify operator (O&M) and occupant training delivery and

effectiveness. The contractor will provide O&M literature and training personnel

in accordance with the contract documents.

b. The CxP will review and evaluate the O&M manuals for completeness.

c. The CxP will receive and review the System Manual as submitted by the

contractor to verify the System Manual and all other design and construction

records have been updated and include all modifications made during the

Construction Phase. The CxP will verify that the System Manual achieves the

OPR. The CxP will insert system descriptions as provided by the design

professional(s) in the System Manual.

d. The CxP will develop an on-going commissioning plan.

e. [The CxP will prepare and submit all required LEED® documentation to LEED®

online for Enhanced Commissioning.]

4. Post-Acceptance Phase:

a. The CxP will review the building systems operation with the O&M staff 8-10

months after the final acceptance of the project. If there are any system issues,

the CxP will work with the O&M staff to develop a plan for resolution of the

system issues as a part of Additional Services.

Enhanced and Monitoring-Based Commissioning and Verification Services

In addition to the Enhanced Commissioning and Verification Services described above, the

Contracted CxP will develop monitoring-based procedures and identify points to be measured

and evaluated to assess performance of energy-and-water consuming systems.

Include the procedures and measurement points in the commissioning plan. Address the

following:

• roles and responsibilities;

• measurement requirements (meters, points, metering systems, data access);

• the points to be tracked, with frequency and duration for trend monitoring;

e. robert.brown@buncombecounty.org

p. (828) 250-4784 c. (828) 767-3432

buncombecounty.org

File Name	Size	Type	Date & Time Added
EMS Enhanced Commissioning - RFQ	358 KB		02/26/2024 10:12 AM

Enhanced Commissioning of Systems & Envelope for a New Buncombe County EMS Station

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