Engineering Services, Manufacture, Delivery of an Energy Storage System

Agency: Oregon State University
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
Posted Date: Apr 9, 2020
Due Date: May 8, 2020
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Description
OSU is seeking proposals from qualified, experienced Contractors to provide the necessary engineering, manufacture, and delivery of an energy storage system (“ESS”) as described in this Request for Proposals ("RFP").
Oregon State University is developing a system to support persistent ocean monitoring, integrating energy storage, data storage, and data transmission capabilities. The ESS may be deployed in any number of modes, but this system must fit in a sealed cylindrical housing that has inside diameter of 4.5’ and length of 7’, oriented horizontally. The ESS will incorporate a 250 kW-h capacity Lithium Iron Phosphate battery array and battery management system, and provisions that allow sub-divisions of the 250 kW-h to be adaptively connected in parallel and isolated based on dynamic charge and load considerations. Contractor may sub-contract as necessary to ensure a comprehensive team. OSU may update the sample Contract to reflect the selected proposer’s use of subcontractors.
Federal funding requirements apply.
OSU is an Affirmative Action and Equal Employment Opportunity employer.
Attachments
Details
Procurement Type:
Solicitation Number:
Sole Source:

Attachment Preview

Request for Proposals (RFP) 2020-003167
for Engineering Services, Manufacture, and Delivery of
an Energy Storage System
ISSUE DATE: April 9, 2020
QUESTION DEADLINE: April 24th, 2020 at 5:00 PM Pacific Time
All questions should be sent to constructioncontracts@oregonstate.edu
Please include RFP Title in the subject line.
PROPOSAL DUE DATE/TIME: May 8th, 2020 at 2:00
PM Pacific Time via electronic bid submission only to
bids@oregonstate.edu.
MANDATORY PRE-PROPOSAL CONFERENCE:
April 16th, 2020 from 9:00 AM to Noon Pacific Time via
Zoom®.
CONTRACT ADMINISTRATORS:
Ben Baggett, PacWave Contract Officer
Construction Contract Administration
Oregon State University
644 SW 13th Street
Corvallis, OR 97333
Phone: (541) 737-2526
Email: constructioncontracts@oregonstate.edu
AWARD DECISION APPEALS:
Hanna Emerson, Construction Contracts Manager
Construction Contracts Administration
Procurement, Contracts and Materials Management
Oregon State University
644 SW 13th Street
Corvallis, OR 97333
Phone: (541) 737-7694
Email: Hanna.Emerson@oregonstate.edu
It is the Proposers responsibility to continue to monitor the OSU Business and Bid Opportunities website for
Addenda. Failure to acknowledge any Addenda in the Transmittal Letter may cause your proposal to be considered
non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement Solicitations
and Contracts) unless otherwise referenced or stated.
1. GENERAL
1.1 Schedule of Events
The selection procedure described below will be used to evaluate the capabilities of interested companies to
provide the services to Oregon State University (“OSU” or “Owner”) for this project. All times below are given
in Pacific Time.
Schedule with Interviews:
04/09/2020
Issue RFP
04/16/2020
Mandatory Pre-Proposal Conference at 9 a.m.
04/24/2020
Question Deadline at 5:00 p.m.
05/01/2020
Final Addendum Issued (tentative)
05/08/2020
Proposals due 2:00 p.m.
05/13/2020
Notification of finalists
05/15/2020
Estimated Interviews with Selection Committee
05/20/2020
Estimated Notice of Intent to Award
06/03/2020
Estimated Contract Execution
Schedule without Interviews:
04/09/2020
Issue RFP
04/16/2020
Mandatory Pre-Proposal Conference at 9 a.m.
04/24/2020
Question Deadline at 5:00 p.m.
05/01/2020
Final Addendum Issued (tentative)
05/08/2020
Proposals due 2:00 p.m.
05/14/2020
Estimated Notice of Intent to Award
05/28/2020
Estimated Contract Execution
1.2 Pre-Proposal Conference
A Pre-Proposal Conference will be held from 9:00 a.m. to 12:00 p.m. Pacific Time on April 16th, 2020 online
via Zoom using the information provided below:
Proposals due May 8, 2020, 2:00PM Pacific Time
Page 2 of 30
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Join Zoom Meeting
https://oregonstate.zoom.us/j/868723806
Phone Dial-In Information
+1 971 247 1195 US (Portland)
+1 253 215 8782 US
+1 301 715 8592 US
Meeting ID: 868 723 806
Join by Polycom/Cisco/Other Room System
868723806@zoomcrc.com
--------
1.3 Issuing Office
The Construction Contracts Administration (“CCA”) unit of OSU’s Procurement Contracts and Materials
Management (“PCMM”) department is the issuing office and is the sole point of contact for this RFP. All concerns
or questions regarding this RFP shall be addressed to the Contract Administrators provided on the cover page of
this RFP.
2.0 Proposer Requirements
Minimum Requirements
In order to qualify as a Responsive Proposer, the Proposer shall submit information in their proposal describing
their ability to meet the requirements in Attachment A ‘Scope of Work.’ This information will be used as
evidence to determine that Proposer meets these requirements. Proposers not meeting the requirements of the
RFP will be deemed non-Responsive and not eligible for further evaluation and award under this RFP.
3.0 Background and Introduction
3.1 Background
Founded in 1868, OSU is a comprehensive, research-extensive, public university located in Corvallis. Oregon
State is one of only two American universities to hold the Land Grant, Sea Grant, Space Grant and Sun Grant
designations. Oregon State is also the only Oregon institution to have earned both Carnegie Foundation
classifications for Highest Research Activity and Community Engagement, a recognition of the depth and quality
of its graduate education and research programs.
Through its centers, institutes, Extension offices and Experiment Stations, Oregon State has a presence in all of
Oregon's 36 counties, including its main campus in Corvallis, the Hatfield Marine Sciences Center in Newport
and OSU-Cascades Campus in Bend. Oregon State offers undergraduate, master’s and doctoral degrees through
11 academic colleges, the Honors College, Graduate School and online Ecampus, enrolling more than 31,000
students from every county in Oregon, every state in the country and more than 110 nations.
Proposals due May 8, 2020, 2:00PM Pacific Time
Page 3 of 30
3.2 Introduction
OSU is seeking proposals from qualified, experienced Contractors to provide the necessary engineering,
manufacture, and delivery of an energy storage system (“ESS”) as described in this RFP.
Oregon State University (“OSU”) is developing a system to support persistent ocean monitoring, integrating
energy storage, data storage, and data transmission capabilities. The ESS may be deployed in any number of
modes, but this system must fit in a sealed cylindrical housing that has inside diameter of 4.5’ and length of 7’,
oriented horizontally. The ESS will incorporate a 250 kW-h capacity Lithium Iron Phosphate (LFP) battery
array and battery management system (BMS), and provisions that allow sub-divisions of the 250 kW-h to be
adaptively connected in parallel and isolated based on dynamic charge and load considerations. Contractor may
sub-contract as necessary to ensure a comprehensive team. OSU may update the sample Contract to reflect the
selected proposer’s use of subcontractors.
OSU is an Affirmative Action and Equal Employment Opportunity employer.
4.0 Scope of Work
This RFP is intended to result in a Contract for the engineering, manufacture, and delivery of the ESS, as
described in Attachment A ‘Scope of Work’ (“the Work”).
Proposers must include all elements of the scope of work in their responses. Proposers who submit responses
including only portions of the scope of work will be deemed non-responsive.
OSU is required to flow down to the contract, compliance with 48 CFR § 252.225-7001 - Buy American and
Balance of Payments Program.
The scope of work does NOT include:
Marine based operations
Installation in the enclosure
4.1 Professional Engineer Stamped and Signed Documents
Wherever a deliverable is identified as “Engineered” or “Stamped”, or any item is described as “Engineered”, the
deliverable shall have been at a minimum reviewed, agreed to, signed and stamped by a licensed professional
engineer (PE). The PE signing a document shall be licensed and experienced in the appropriate branch of
engineering for the deliverable. Where the PE experience is not directly relatable, a subject matter expert may
review and sign the deliverable in addition to the PE sign off. The contractor shall provide full CVs (showing
their experience/expertise in the area) for all PEs and subject matter experts who sign off on deliverables.
5.0 General Project Constraints
5.1 Timeline and Sequencing
Work will commence after the Notice to Proceed is issued by OSU in writing to the contractor. The Notice to
Proceed will not be issued prior to the execution of the OSU Contractor’s Agreement (“Agreement” or
“Contract”). Contract execution is expected by early to June 2020 and occurs after the last signature is received
Proposals due May 8, 2020, 2:00PM Pacific Time
Page 4 of 30
on the Agreement.
Any proposed schedule should be submitted with the assumption that the contractor will be under contract with
OSU by the above date.
NOTE: Any proposed schedule shall recognize that time is of the essence as it relates to the design, delivery and
final testing, as discussed in the evaluation criterion and the Work.
5.2 Schedule
Description
Date
Notice to Proceed
June 2020
Preliminary Design submitted to OSU for review
June 2020
Final Design submitted to OSU for review
July 2020
Factory Acceptance Testing (FAT)
August 2020
System Delivery Received at OSU Facility
September 2020
Site Acceptance Testing (SAT)
September 2020
7.0 Evaluation and Selection
7.1 Evaluation
This RFP evaluation and selection process will be conducted pursuant to the terms of this RFP and OSU Standards
03-010 and 03-015. Selection of a Contractor will be based on the criteria set forth in this RFP.
OSU encourages proposers to submit alternative, innovative solutions for review and consideration. OSU will not
award points at this stage for alternative solutions, but may consider the merit of such alternatives in subsequent
stages of evaluation. OSU requests that proposers submit any performance and supporting data available for
review..
Stages of Evaluation are as follows:
a. Determination of Responsiveness:
Proposals that do not comply with the instructions, that are materially incomplete, that do not meet the
minimum requirements, or that are submitted by Proposers that do not meet minimum qualifications may
be deemed non-Responsive.
b. First Stage Evaluation:
Those Proposals determined to be Responsive will be evaluated based on the evaluation criteria contained
herein.
Proposals due May 8, 2020, 2:00PM Pacific Time
Page 5 of 30

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