Engineering Services - Downtown Intersection Improvements
| Agency: | City of Peekskill |
|---|---|
| State: | New York |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Nov 18, 2025 |
| Due Date: | Dec 23, 2025 |
| Solicitation No: | RFP-3 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
RFP-3
|
| Bid Title: |
Engineering Services - Downtown Intersection Improvements
|
| Category: | 2025 Bids/RFP's |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSALS (RFP)
CITY OF PEEKSKILL, NEW YORK
CONSTRUCTION DOCUMENTS, BIDDING ASSISTANCE,
AND CONSTRUCTION INSPECTION SERVICES
DOWNTOWN STREETSCAPE IMPROVEMENTS AT FOUR
INTERSECTIONS
DUE: Tuesday, December 23, at 4:00 PM (EST)
Responses must be submitted by email to:
Peter Erwin, Planner
Department of Planning & Development
City of Peekskill
perwin@cityofpeekskillny.gov
Please submit any questions about this RFP by Thursday, December 10, to Peter Erwin at
perwin@cityofpeekskillny.gov.
This RFP and answers to submitted questions can be found on-line at:
Bid Postings • Peekskill, NY • CivicEngage <https://ny-peekskill.civicplus.com/Bids.aspx>
1. Project Description and Scope of Work
The City of Peekskill (“City”) requests proposals from qualified consultants to prepare
construction documents, provide bidding assistance, and perform construction inspection for a
project to improve crosswalks at four downtown intersections. The project improvements
generally consist of:
1. Stamped pigmented concrete crosswalks with striping
2. New Traffic & Pedestrian Signal Systems
3. ADA curb ramps
4. New pavement at intersections and approaches
At the following intersections:
1. Nelson Avenue & Main Street
2. South Division Street, South Street, & Brown Street
3. Bank Street & Main Street
4. North Division Street & Main Street
The project is further described in Exhibit A.
These streetscape improvements are intended to match other streetscape improvements
performed in Peekskill in recent years, including the following projects:
City of Peekskill Precedent Projects:
Downtown Stamped Crosswalks, DASNY #24768, CPL Engineering, 2023
Main Street Streetscape, DASNY #14139, Creighton Manning Engineering LLP, 2022
Downtown Civic Hub & Pedestrian and Cyclist Connectivity, Barton & Loguidice, 2025
Partial plans and project documentation are provided in Exhibit B. Additional information may be
made available to the selected consultant during the project.
City staff will manage the project. The consultant shall survey each intersection and determine
whether any additional work is needed to mitigate safety concerns and/or ADA-noncompliance at
any of the locations. The consultant will make one presentation to the Common Council upon
90% completion of construction documents.
The consultant shall identify permits needed to construct the project and prepare permit
applications as needed. The Consultant will be responsible for modifying plans if revisions are
required to obtain permits and after 90% review. Then, the City will issue the construction
documents publicly for bidding. The consultant will assist the City with bid review, certify the
lowest bid, and perform periodic construction observations. City Department of Public Works and
Planning staff will also make inspection site visits.
The consultant shall estimate the duration of construction and submit with this proposal hourly
rates and a price for the following inspection services:
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1. Attend pre-construction meeting and progress meetings, when requested
2. Review the General Contractor’s schedule to deliver project on time and within budget
3. Respond to Requests for Information submitted by the General Contractor
4. Monitor the General Contractor’s efforts to maintain traffic
5. Review change order requests
6. Perform periodic construction observations to verify conformance with plans and to
witness specific testing
7. Review each General Contractor submittal (drawings, etc.) for conformance with plans.
8. Prepare periodic inspection reports and punch lists
9. Review and certify the General Contractor’s applications for payment
10. Construction close out support
The estimated construction budget is $1.2M. The consultant must comply with all terms and
conditions of the NYS EDC grant funding agreement for this work, specifically, 30% M/WBE
participation and 6% SDVOB participation. NYS-certified Minority and Women-Owned Business
Enterprises (M/WBE) are strongly encouraged to apply.
The deliverables will include an electronic PDF and three (3) full-sized hard copies of the plan
sheets. Plans must be signed and sealed by a NYS licensed engineer. Respondents are
encouraged to visit the site before submitting your proposal. No formal site visit is scheduled.
2. Submittal Requirements
Each response must include the following information:
1. Describe your intended approach to meet the scope of work outlined in this RFP.
2. Provide a description of the firm’s similar project experience. Provide the name and
address of any know sub-consultants with a description of their responsibility and prior
work experience.
3. Identify the Project Manager/project contact and his/her experience with similar projects in
a project manager role.
4. Provide the name, phone number and email address of at least three (3) references for
similar project work.
5. Propose a time schedule for completion of the construction documents, with a target bid
date of 2026.
6. Complete the Fee Proposal Spreadsheet of Exhibit C.
7. All reimbursable expenses for the services described in this Scope of Work should be
included in the fee.
8. Consultant will meet with City representatives on an as-needed basis to complete the
scope of work.
9. Indicate whether you or a sub-consultant is a NYS-certified Minority or Women-Owned
Business Enterprise (M/WBE) or Service-Disabled Veteran-Owned Business (SDVOB).
10. Indicate additional assistance expected from the City, if any.
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3. Project & Fee Schedule
See Exhibit C
4. RFP Submission Procedure
Applicants must submit their proposal included a completed Exhibit C via email by 4:00 AM (EST)
on Tuesday, December 23, 2025. No submissions received after the deadline will be accepted.
Submissions should be addressed to:
Peter Erwin, Planner
Department of Planning & Development
City of Peekskill
PErwin@CityOfPeekskillNY.gov
Any questions or requests for additional information regarding this RFP must be emailed to Peter
Erwin (PErwin@CityOfPeekskillNY.gov) and received by December 10, 2025. Inquiries must
include the subject line “Downtown Streetscape Improvements RFP.” Please include your name,
company address, phone number, and e-mail address. Responses will be provided on the City
website by the date indicated in Part 6 of this RFP. The City of Peekskill is not responsible for any
failure in the delivery of an inquiry.
5. Review and Selection Process
The City will review proposals, conduct interviews (optional), and hire a consultant to perform the
required work, based on the following:
1. Proposal quality and completeness
2. Approach to completing the Scope of Work
3. Qualifications and applicability of previous projects
4. References
5. Schedule
6. Total Fee, and M/WBE’s percentage of total
The City will award the contract to the consultant who is the most qualified and whose proposal
best achieves City needs. The City reserves the right to authorize all or part of the work
requested in this RFP, and to reject any or all proposals according to the best interests of the
City.
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6. Anticipated schedule
Requests for Proposals (RFP) issued:
All questions due by email:
Responses posted on City website:
RFP responses due:
Interviews (if required):
Recommendation to City Council (est.):
Contract Award (est.):
November 18
December 10
Monday, December 15
Tuesday, December 23, at 4:00 PM (EST)
January 5 – January 9, 2026
Tuesday, January 20, 2026
Monday, January 26, 2026
7. Additional Information
The City will prepare the front end boiler plate portion of the bid document.
The selected consultant will be required to provide workers’ compensation and liability insurance
as required by the City, listing the City of Peekskill as an “additional insured.”
The City of Peekskill is not responsible for any expenses or costs incurred by any consultant in
preparing and submitting a proposal or requesting supplemental information.
This RFP can be found on-line at:
Bid Postings • Peekskill, NY • CivicEngage <https://ny-peekskill.civicplus.com/Bids.aspx>
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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