Engineering & Design of Underground Fiber Optic Communications Conduit Networks
| Agency: | County of Brazos |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 12, 2024 |
| Due Date: | Mar 27, 2024 |
| Solicitation No: | RFQ#014-07-24 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
Attachment Preview
REQUEST FOR QUALIFICATIONS
Engineering & Design of Underground Fiber Optic
Communications Conduit Networks
RFQ # 014-07-24
Post March 12, 2024
DUE DATE: March 27, 2024
@ 2:00 P.M. C.S.T.
Publicly Acknowledged:
https://us02web.zoom.us/j/88267658505?pwd=M1A5NzdGMDF2dkFXZE9yM0NwbWhOQT09
or dial +1 346 248 7799 (Meeting ID: 882 6765 8505, Password: 095069)
Bryan Texas Utilities
Purchasing Department
205 E. 28th Street
Bryan, TX 77803
979-209-5500
www.btutilities.com
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information concerning
persons doing business or seeking to do business with the Bryan Texas Utilities, including affiliations and business
and financial relationships such persons may have with BTU officers. An explanation of the requirements of Chapter
176, applicable forms and a complete text of the new law are available at: http://www.btutilities.com/house-bill-914-
conflicts-disclosure/. If you are unable to obtain such information online, please contact BTU Purchasing at 209-5500
or mail to: BTUPurchasing@btutilities.com for further assistance regarding Chapter 176.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES, YOU
ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF CHAPTER 176
OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE SOLELY RESPONSIBLE FOR
COMPLYING WITH THEM.
RFP#014-07-24 Page 1 of 23
CONTENTS - RFQ
Introduction ....................................................................................................................................3
Schedule of Events .........................................................................................................................4
Definitions, Terms and Conditions ................................................................................................4
Scope of Work ...............................................................................................................................8
Format Requirements .....................................................................................................................9
Selection Evaluation Criteria – Exhibit A ................................................................................... 10
Evaluation Factors ........................................................................................................................ 14
Certification ................................................................................................................................. 15
Standard Form of Contract –......................................................................................................... 16
Insurance Requirements………………………………………………………………………….21
RFP#014-07-24 Page 2 of 23
INTRODUCTION
Bryan Texas Utilities is requesting qualifications for engineering services from firms interested in
contracting with BTU for engineering and design of underground fiber optic communications
conduit networks. The scope of work shall include: creation of permit ready design drawings in
compliance with City of Bryan Right of Way work requirements and regulations, Union Pacific
Railroad crossing requirements and Texas Department of Transportation ROW compliance.
Firms with relevant experience and qualifications are encouraged to submit. The purpose of the
Request for Qualifications (RFQ) process is to identify the most qualified firm. It is intended that
the selected firm or team accomplish and/or supply all services outlined in this Request for
Qualifications. BTU has made no promises or representations and cannot offer, promise or
guarantee that the selected firm will be awarded any future contracts to provide additional
architectural or engineering services to BTU for this project.
Sealed or Electronic Statements of Qualifications for RFQ #014-07-24 will be accepted until
2:00 p.m. CST on March 27, 2024, and should be addressed to:
Bryan Texas Utilities
Attn: Laura Perez
205 E. 28th Street
Bryan, Texas 77803
You may upload one (1) electronic response in the format prescribed herein on our website
at https://brazosbid.ionwave.net. Please note that BTU is not responsible for high internet
traffic/demand at or near the time the response packages are due. However, if you choose to
respond in writing, one (1) unbound original must be returned in a sealed envelope bearing the
name and address of the Respondent, the RFQ name/number and delivered to the address above.
In order to ensure a fair and objective RFQ process and evaluation, all questions and inquires
related to this Request for Qualifications shall be addressed in writing via the Brazos Valley Online
Bidding System (https://brazosbid.ionwave.net) to the individual identified above. The deadline
for written questions and inquiries is March 19, 2024 @ 10:00 a.m. Contact with any BTU
employee or official is prohibited without prior written consent from the Purchasing Manager or
his designee. Offerors contacting any other employee(s) or official(s) without prior written consent
risk elimination of their submittal from further consideration.
March 27, 2024 at 2:00 p.m. CST, a Public Acknowledgment (reading of firm names only) will
be held via Zoom videoconference at:
https://us02web.zoom.us/j/88267658505?pwd=M1A5NzdGMDF2dkFXZE9yM0NwbWhOQT09
or dial +1 346 248 7799 (Meeting ID: 882 6765 8505, Password: 095069)
BTU believes that the data contained in this RFQ is sufficient for the preparation of a SOQ.
Requests for additional information will be considered depending on the RFQ time frame and the
availability of the requested information. Such information will be submitted to all known firms
simultaneously.
RFP#014-07-24 Page 3 of 23
RFQ Release Date
Deadline for Questions
SOQ Submission Deadline
SOQ Evaluations
Earliest Award of Contract
SCHEDULE OF EVENTS
March 11, 2023
March 19, 2024 @ 10:00am
March 27, 2024 @ 2:00pm
April 2024
April 2024
RFQ – DEFINITIONS, TERMS & CONDITIONS
Definitions
In order to simplify the language throughout this request for qualification, the following definitions
shall apply:
BTU – Bryan Texas Utilities, a municipally owned electric utility
BTU BOARD OR BOARD – The officials appointed to the Bryan Texas Utilities Board who have
been given the authority to exercise such powers and jurisdiction of BTU business as conferred by
the City of Bryan’s Charter and Code of Ordinances
CITY OF BRYAN- Same as City
CITY- The government of the City of Bryan, Texas
CITY COUNCIL-The elected officials of the City of Bryan, Texas given the authority to exercise
such powers and jurisdiction of all City business as conferred by the State Constitution and Laws
CONTRACT- An agreement between BTU and the Firm to furnish services over a designated
period of time
FIRM- The successful Offeror of this request
OFFEROR – Organization submitting a response to this RFQ
PURCHASING- BTU’s Purchasing Department
RFQ- Request for Qualifications
SOQ- Statement of Qualifications
Receipt of Statement of Qualifications
The submitted SOQ must be received by the Purchasing Department prior to the time and date
specified (sealed or electronic). The mere fact that the SOQ was dispatched will not be considered;
the firm must insure that the SOQ is actually delivered. SOQ’s received after the date and time
specified in the Schedule of Events shall be returned unopened for lateness of mail carrier, etc.,
and time/date stamp in the Purchasing Department shall be the official time of receipt.
Submittals cannot be altered or amended after the closing date. Alterations made before closing
must be initialed by Offeror guaranteeing authenticity. Submittals may not be withdrawn after the
closing date.
RFP#014-07-24 Page 4 of 23
Reservations
BTU reserves the right to accept or reject any or all SOQs as a result of this request, to negotiate
with all qualified sources, or to cancel, in part or in its entirety, this Request for Qualifications if
found in the best interest of BTU. All SOQs become the property of BTU upon submittal.
BTU reserves the right to retain all SOQs submitted and to use any idea in a submittal regardless
of whether that firm or team is selected. Submission of an SOQ indicates acceptance by the firm
of the terms and conditions contained in this request for qualifications, unless clearly and
specifically noted in the SOQ submitted and confirmed in the contract between BTU and the firm
or team selected.
Reimbursements
There is no express or implied obligation for BTU to reimburse responding firms for any expenses
incurred in preparing SOQs in response to this Request for Qualifications and BTU will not
reimburse responding firms for these expenses, nor will BTU pay any subsequent costs associated
with the provision of any additional information or presentation, or to procure a contract for these
services.
Certification
SOQs must be completed and submitted as required in this document. Certification form must be
fully completed. Failure to submit the certification form within the sealed SOQ will result in the
SOQ being rejected as non-responsive.
By submitting a SOQ, the firm certifies that he has fully read and understands this “Request for
Qualifications” and has full knowledge of the scope, quantity, and quality of the services to be
furnished and intends to adhere to the provisions described herein. Failure to do so will be at the
Offerors own risk, and he cannot secure relief on pleas or error. Neither law nor regulations make
allowance for error of omission or commission on part of Firms.
Standard Contracts
Should this Request for Qualifications include any of BTU’s Standard Contracts, a statement of
willingness to utilize the BTU Standard Agreement for Consulting Services (attached) must be
provided. The Firm should review the attached Standard Form of Agreement thoroughly. Firms
who are not willing to sign the agreement without modification need not submit.
Communication
BTU shall not be responsible for any verbal communication between any employee of BTU and
any potential firm. Only written requirements and qualifications will be considered.
Management
Should there be a change in ownership or management the contract shall be canceled unless a
mutual agreement is reached with the new owner or manager to continue the contract with its
present provisions and prices. This contract is nontransferable by either party.
Payment Terms
Payment will be made in accordance with a negotiated fee schedule.
RFP#014-07-24 Page 5 of 23
Sign-up for a Free Trial, Government Bid Alerts
With Free Trial, you can:
You will have a full access to bids, website, and receive daily bid report via email and web.
See Also
Bid Information Type Request for Proposal Status Issued Number 071T-24F Addendum 4 (Fiber
City of Irving
Bid Due: 5/03/2024
Project Summary The abbreviated Summary of Work is as follows: Health Transformation Building
The University of Texas at Austin
Bid Due: 4/30/2024
MSK EXPANSION Solicitation ID: 24CMR003 | Due Date: 4/30/2024 | Due Time: 11:00
State Government of Texas
Bid Due: 4/30/2024
Bid Information Type Request for Qualifications Status Issued Number 095LF-24F (IAC Sculpture Garden
City of Irving
Bid Due: 5/10/2024