ENGINEERING, DESIGN, AND CONSTRUCTION SERVICES FLEET SERVICES FACILITY (DESIGN-BUILD)

Request for Proposal (RFP)
RFP #COK 26-024
ENGINEERING, DESIGN, AND CONSTRUCTION SERVICES
FLEET SERVICES FACILITY (DESIGN-BUILD)
Issued by:
City of Kingsland, Georgia
Proposals must be submitted
No later than
2:00PM on Tuesday, May 26, 2026
To:
City of Kingsland
Mailing Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
P.O. Box 250
Kingsland, Georgia 31548
Delivery Address
City of Kingsland
Finance Department
Attn: Hannah Smith, Purchasing Director
108 West William Avenue
Kingsland, Georgia 31548
LATE PROPOSALS WILL BE REJECTED
Issued: 04/21/2026

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Purpose
The City of Kingsland, Georgia ("City") hereby solicits sealed proposals from qualified firms ("Proposers")
to provide design-build services for the engineering, design, and construction of a Fleet Services Facility.
This procurement is issued in accordance with applicable provisions of the Official Code of Georgia
Annotated (O.C.G.A.), local ordinances, and City procurement policies.
Invitation
You are hereby invited to submit a sealed proposal by providing all information requested in the
attached "Scope of Work" to the Finance Department to either address listed below:
Mailing Address: Delivery Address:
City of Kingsland City of Kingsland
Finance Department Finance Department
Attn: Hannah Smith, Purchasing Director Attn: Hannah Smith, Purchasing Director
P.O. Box 250 108 West William Avenue
Kingsland, Georgia 31548 Kingsland, Georgia 31548
Proposal Submission Process
All proposals shall be submitted in a sealed envelope. The Request for Proposal (RFP) number, title,
opening date and name of bidder shall be clearly displayed on the outside of the sealed envelope. The
delivery of said proposal to the prescribed delivery point on or before the specified opening date and time
is solely and strictly the responsibility of the Proposer. Any proposal received at the prescribed delivery
point after the specified date and time will NOT be accepted. Proposals must be submitted in writing and
as prescribed by the City. No other forms will be accepted. No Proposal may be modified after opening.
All Responders shall submit one (1) original and two (2) copies of their documents in a SEALED envelope
or package. Responders must submit their proposal no later than Tuesday, May 26, 2026 at 2:00 PM.
Any proposal received after the time and date specified will NOT be considered. The bid opening will be
held in the City Hall Council Chambers located at 107 South Lee St., Kingsland, GA.
Pre-Proposal Meeting
There will not be a pre-proposal meeting.
City of Kingsland, Georgia Page 2

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Procurement Method
This RFP is issued under a Design-Build (DB) delivery method. The selected Proposer shall serve as the
single point of responsibility for all design, engineering, permitting, and construction services.
The City reserves the right to:
Conduct discussions and negotiations with one or more Proposers
Request best and final offers (BAFO)
Award a contract based on initial proposals without discussion
Project Description
The City intends to construct a modern, scalable Fleet Services Facility designed to support municipal
fleet operations over a 10-30 year planning horizon.
The project includes:
Full site development and infrastructure
Construction of a prefabricated metal building (preferred)
Installation of advanced mechanical, electrical, safety, and technology systems
Scope of Services
The selected Design-Builder shall provide all labor, materials, equipment, and services necessary to
deliver a complete, operational facility, including:
Pre-Construction Services
Site analysis and validation
Surveying and geotechnical coordination
Conceptual and final design
Engineering (civil, structural, MEP)
Permitting and regulatory approvals
Cost estimating and value engineering
City of Kingsland, Georgia Page 3

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Construction Services
Site work and utilities
Building fabrication and erection
Installation of all systems and equipment
Testing, commissioning, and closeout
Technical Requirements
Building Program
Minimum four (4) oversized drive-through service bays designed for mixed fleet service
Repurposing Existing Equipment (Preferred Where Feasible)
o The design-build team shall evaluate all existing City-owned vehicle lift systems and
related shop equipment for potential reuse in the new facility
o A written assessment shall be provided identifying:
Condition, age, and remaining useful life of each lift
Compatibility with proposed bay layouts and structural requirements
Compliance with current safety standards and certification requirements
o Existing lifts deemed suitable may be relocated, refurbished, and reinstalled in the new
facility, subject to the following:
Must meet or be upgraded to meet current Automotive Lift Institute (ALI/ANSI)
certification standards
Must be compatible with the intended service class (light-, medium-, or heavy-
duty use)
Must include all required safety features, controls, and locking mechanisms
o The contractor shall include all costs associated with removal, transport, refurbishment,
recertification, and reinstallation in the base bid or as a clearly identified alternate
City of Kingsland, Georgia Page 4

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
New Equipment Requirements (Where Reuse Is Not Feasible)
o Where existing equipment cannot be safely or economically repurposed, the contractor
shall provide new lift systems meeting the specifications outlined in this RFP
Design Integration Requirement
o Facility layout shall be designed to accommodate a combination of new and repurposed
equipment without compromising operational efficiency, safety clearances, or long-
term expandability
Heavy-Duty Service Capacity (High Priority)
Two (2) bays designed for heavy-duty vehicle and equipment service, including:
Bay 1 - Mobile Column Lift Bay
Equipped with mobile column lifts (set of 4-6)
Minimum 18,000-22,000 lb per column (72,000-132,000 lb combined capacity)
Capable of servicing fire apparatus, dump trucks, sanitation vehicles, and large
public works equipment
Mobile configuration to allow shared use across multiple bays
Bay 2 - Track Equipment Service Bay (Dozer/Tracked Equipment) *see appendix A
Equipped with an integrated rail system designed specifically for tracked
equipment such as dozers, excavators, and similar machinery
Rail system shall be flush-mounted in the slab and rated for heavy tracked loads
(minimum 80,000-100,000 lbs)
Includes jacking beams or synchronized hydraulic rail lifts to allow safe elevation
and service of track-mounted equipment
Bay shall include reinforced concrete slab, enhanced floor thickness, and
localized structural support for concentrated loads
Provide adequate clearance, approach angles, and door height/width to
accommodate lowboy loading/unloading and track entry
City of Kingsland, Georgia Page 5

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Overhead clearance shall be sufficient for equipment cabs and booms
(minimum 24 ft recommended)
Medium-Duty Service Capacity
o One (1) bay equipped with heavy 2-post or 4-post lift
o Minimum 18,000-30,000 lb capacity
o Suitable for utility bodies, vans, and small equipment trucks
Light-Duty / Police Fleet Capacity
o One (1) bay equipped with 2-post lift(s)
o Minimum two (2) 10,000-12,000 lb lifts within the bay (if space allows)
o Optimized for high-turnover vehicles such as patrol cars and administrative fleet
Minimum 100-foot spacing between structures
Core Facility Features
A. Safety & Environmental
CO and NO2 detection systems
100% outside air ventilation system
B. Flooring
Sealed, chemical-resistant concrete
C. Lighting
Full LED lighting system
D. Technology
Facility-wide Wi-Fi
Smart fluid distribution systems
Digital inspection system compatibility
City of Kingsland, Georgia Page 6

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Functional Areas
Two (2) office spaces
Centralized parts storage
Tire storage and service area
Fabrication area
Hydraulic hose repair station
Employee facilities (6-10 staff)
o Break room, Code-compliant restrooms, Janitorial, PPE Storage, First Aid/Safety Station
Design Standards
The facility shall be designed to:
Maximize operational efficiency and workflow
Support future fleet expansion
Enhance employee safety and comfort
Meet or exceed all applicable federal, state, and local codes
Proposal Submittal Requirements
Proposals must include:
Administrative
Cover letter
Firm information and legal structure
Proof of licensing and insurance
Technical Proposal
Project understanding and approach
Conceptual design narrative
City of Kingsland, Georgia Page 7

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Project schedule
Key personnel and experience
Cost Proposal
Lump sum or GMP (Guaranteed Maximum Price)
Cost breakdown by phase
Experience
At least three (3) similar projects
Municipal or fleet facility experience preferred
References
Minimum of three (3) client references
Evaluation Process
All proposals will be evaluated by a selection committee using the criteria below.
EVALUATION SCORING SHEET
Criteria Weight (%) Max Points
Experience & Qualifications 20% 20
Project Understanding & Approach 20% 20
Design Quality & Innovation 15% 15
Technical Capability 15% 15
Cost Proposal 20% 20
Schedule & Delivery Approach 5% 5
References & Past Performance 5% 5
TOTAL 100% 100
City of Kingsland, Georgia Page 8

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
Detailed Evaluation Matrix
Category Excellent (Full Points) Good Fair Poor
Extensive relevant municipal Relevant experience Limited relevant Minimal or no
Experience
fleet projects; proven success with minor gaps experience relevant experience
Clear, detailed, innovative, Adequate and General or lacks Unclear or
Approach
and tailored logical detail incomplete
Highly functional, flexible, Functional with
Design Basic compliance Fails to meet needs
future-ready some innovation
Strong team, demonstrated Some gaps in Unqualified or
Technical Qualified team
expertise expertise unclear
Cost Competitive, well-justified Reasonable High or unclear Unreasonable
Aggressive or
Schedule Realistic and efficient Acceptable Unrealistic
vague
Negative or
References Excellent feedback Positive feedback Mixed feedback
unavailable
Contract Terms
The selected Proposer will be required to enter into a contract including:
Performance and Payment Bonds (100%)
Compliance with Georgia E-Verify requirements
Compliance with Title VI and non-discrimination laws
Insurance requirements (general liability, worker's compensation, etc.)
Indemnification of the City
General Conditions
The City reserves the right to:
o Reject any or all proposals
o Waive informalities
o Cancel the RFP at any time
All costs incurred in proposal preparation are the responsibility of the Proposer
Proposals shall remain valid for 120 days
City of Kingsland, Georgia Page 9

CITY OF KINGSLAND, GEORGIA RFP #COK26-024
WWW.KINGSLANDGEORGIA.COM FLEET SERVICE FACILITY
CONTACT INFORMATION
All questions shall be submitted in writing to:
Hannah Smith, Purchasing Director
City of Kingsland
hsmith@kingslandgeorgia.com
ATTACHMENTS (OPTIONAL TO INCLUDE)
Sample Contract Agreement
Insurance Requirements
Site Map / Concept Layout
Federal or State Grant Provisions (if applicable)
Minimum Qualifications
The Contractor must agree to maintain Workers' Compensation and liability insurance for a minimum of
one million dollars ($1,000,000) to protect the City from liability claims for damages because of bodily
injury, including death, and from liability for damages to property. The contractor will furnish a certificate
of said insurance to the City of Kingsland before beginning the work or with submission of proposal if
listed as part of the required documents.
No Corrections
Once a competitive proposal is submitted, the City shall NOT accept any request by any proposer to
correct errors or omissions in any calculations or competitive price submitted. The only exception to allow
a correction is the mistake must be clerical or mathematical in nature; it cannot be an error in judgment
such as failure to properly price performance costs; the nature of the mistake must be readily apparent
on the face of the bid itself; and the intended bid price must be apparent as well. The bidder cannot resort
to bid-preparation worksheets to prove its intended bid price. Based on the above circumstances, the
allowance of the correction will be at the discretion of the City of Kingsland.
Award
The contract will be awarded to the most responsible, responsive bidder whose submission, conforming
to the solicitation, will be most advantageous to the City of Kingsland price and other factors conferred,
such as quality of equipment, conformity of the specifications and warranty. Any proposer who is in
City of Kingsland, Georgia Page
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