ENG-92: WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT

City of Statesboro
Engineering Department
50 East Main Street
Statesboro, GA 30458
912-764-5468
September 10, 2026
Request for Proposals of Construction Services for
ENG-92: WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT

TABLE OF CONTENTS
PROCUREMENT AND CONTRACTING REQUIREMENTS
C-111 ADVERTISEMENT FOR BIDS
C-200 INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACTS
C-410 BID FORM FOR CONSTRUCTION CONTRACTS
C-430 BID BOND
C-451 QUALIFICATIONS STATEMENT
C-510 NOTICE OF AWARD
C-520 AGREEMENT BETWEEN OWNER AND CONTRACTOR FOR CONSTRUCTION CONTRACT
C-550 NOTICE TO PROCEED
C-610 PERFORMANCE BOND
C-615 PAYMENT BOND
C-625 CERTIFICATE OF SUBSTANTIAL COMPLETION
C-626 NOTICE OF ACCEPTIBILITY OF WORK
C-700 STANDARD GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT
C-940 WORK CHANGE DIRECTIVE
C-941 CHANGE ORDER
C-942 FIELD ORDER

ADVERTISEMENT FOR BIDS
CITY OF STATESBORO
STATESBORO, GEORGIA
WEST MAIN & EAST MAIN STREETSCAPE IMPROVEMENTS PROJECT
City of Statesboro (Owner) is requesting Bids for the construction of the following Project:
West Main & East Main Streetscape Improvements Project
2026
Bids for the construction of the Project will be received by the City of Statesboro at 22 W. Grady Street,
Statesboro, Georgia 30458 (Attn: Darren Prather, Director of Central Services) until 10:00 AM, Local
Time on October 22nd, 2026. Bids will be publicly opened and read aloud at 10:01 AM on October 22nd,
2026 in the Municipal Courtroom.
The Project includes the following Work:
This project consists of hardscape, landscape, roadway, drainage, and minor electrical
improvements along sections of East Main Street and West Main Street between Railroad
Street and College Street.
The scope of work also includes a new parking lot. Project design elements are to include new
parking, access points, pedestrian upgrades, and drainage improvements. Included are minor
landscaping improvements and site lighting infrastructure.
Pre-bid Conference
A pre-bid conference for the Project will be held on Thursday, October 8th, 2026 at 1:00 PM at the Mu-
nicipal Court located at 22 W. Grady Street, Statesboro, Georgia 30458. Attendance is mandatory for
the pre-bid conference.
For all further requirements regarding bid submittal, qualifications, procedures, and contract award,
refer to the Instructions to Bidders that are included in the Bidding Documents.
This Advertisement is issued by:
Owner: City of Statesboro
By: Darren Prather
Title: Director Central Services
Date: September 10, 2026
EJCDC(R)C-111,Advertisement for Bids for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page1of1

INSTRUCTIONS TO BIDDERS FOR CONSTRUCTION CONTRACT
TABLE OF CONTENTS
Page
Article1-Defined Terms.............................................................................................................................1
Article2-Bidding Documents.....................................................................................................................1
Article3-Qualifications of Bidders.............................................................................................................2
Article4-Pre-Bid Conference.....................................................................................................................2
Article5- Site and Other Areas; Existing Site Conditions; Examination of Site;Owner's Safety Program;
Other Work at the Site..................................................................................................................................3
Article6-Bidder's Representations and Certifications...............................................................................4
Article7-Interpretations and Addenda.....................................................................................................5
Article8-Bid Security.................................................................................................................................5
Article9-Contract Times............................................................................................................................5
Article10-Substitute and "Or Equal" Items...............................................................................................6
Article11-Subcontractors, Suppliers, and Others.....................................................................................6
Article12-Preparation of Bid.....................................................................................................................6
Article13-Basis of Bid................................................................................................................................7
Article14-Submittal of Bid.........................................................................................................................8
Article15-Modification and Withdrawal of Bid.........................................................................................8
Article16-Opening of Bids.........................................................................................................................9
Article17-Bids to Remain Subject to Acceptance.....................................................................................9
Article18-Evaluation of Bids and Award of Contract................................................................................9
Article19-Bonds and Insurance...............................................................................................................10
Article20-Signing of Agreement..............................................................................................................10
Article21-Sales and Use Taxes...................................................................Error! Bookmark not defined.
Article22-Contracts to Be Assigned...........................................................Error! Bookmark not defined.
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and AmericanSociety of Civil Engineers.All rights reserved.
TOCPage1of1

ARTICLE1-DEFINED TERMS
1.01 Terms used in these Instructions to Bidders have the meanings indicated inthe General Conditions
and Supplementary Conditions. Additional terms used in these Instructions to Bidders have the
meanings indicated below:
A. Issuing Office-The office from which the Bidding Documents are to be issued, and which
registers plan holders.
ARTICLE2-BIDDING DOCUMENTS
2.01 Bidder shall obtain a complete set of Bidding Requirements and proposed Contract Documents
(together, the Bidding Documents). See the Agreement for a list of the Contract Documents. It is
Bidder's responsibility to determine that it is using a complete set of documents in the preparation
of a Bid. Bidder assumes sole responsibility for errors or misinterpretations resulting from the use
of incomplete documents, by Bidder itself or by its prospective Subcontractors and Suppliers.
2.02 Bidding Documents are made available for the sole purpose of obtaining Bids for completion of
the Project and permission to download or distribution of the Bidding Documents does not confer
a license or grant permission or authorization for any other use. Authorization to download
documents, or other distribution, includes the right for plan holders to print documents solely for
their use, and the use of their prospective Subcontractors and Suppliers, provided the plan holder
pays all costs associated with printing or reproduction. Printed documents may not be re-sold
under any circumstances..
2.03 Owner has published Bidding Documents on the GPR Website. Bidders may rely that sets of
Bidding Documents obtained from the Bidding Documents Website are complete, unless an
omission is blatant. Registered plan holders will receive Addenda issued by Owner.
2.04 Plan rooms (including construction information subscription services, and electronic and virtual
plan rooms)shall notdistribute the Bidding Documents, or make them available for examination.
Those prospective bidders that obtain an electronic (digital) copy of the Bidding Documents from
a plan room are encouraged tocontact theIssuing Office. Owner is not responsible for omissions
in Bidding Documents or other documents obtained from plan rooms.
2.05 Electronic Documents
A. When the Bidding Requirements indicate that electronic (digital) copies of the Bidding
Documents are available, such documents will be made available to the Bidders as Electronic
Documents inthe manner specified.
1. Bidding Documents will be provided in Adobe PDF (Portable Document Format) (.pdf)
that is readable by Adobe Acrobat Reader Version. It is the intent of the Engineer and
Owner that such Electronic Documents are to be exactly representative of the paper
copies of the documents. However, because the Owner and Engineer cannot totally
control the transmission and receipt of Electronic Documents nor the Contractor's
means of reproduction of such documents, the Owner and Engineer cannot and do not
guarantee that Electronic Documents and reproductions prepared from those versions
are identical in every manner to the paper copies.
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page1of10

B. After the Contract is awarded, the Owner will provide or direct the Engineer to provide for
the use of the Contractor documents that were developed by Engineer as part of the Project
design process, as Electronic Documents in native file formats.
1. Electronic Documents that are available in native file format include:
a. Civil CAD files in .DWG format for contractor's use.
2. Release of such documents will be solely for the convenience of the Contractor. No such
document is a Contract Document.
3. Unless the Contract Documents explicitly identify that such information will be available
to the Successful Bidder (Contractor), nothing herein will create an obligation on the
part of the Owner or Engineer to provide or create such information, and the Contractor
is not entitled to rely on the availability of such information in the preparation of its Bid
or pricing of the Work. In all cases, the Contractor shall take appropriate measures to
verify that any electronic/digital information provided in Electronic Documents is
appropriate and adequate for the Contractor's specific purposes.
4. In no case will the Contractor be entitled to additional compensation or time for
completion due to any differences between the actual Contract Documents and any
related document in native file format.
ARTICLE 3-QUALIFICATIONS OF BIDDERS
3.01 To demonstrate Bidder's qualifications to perform the Work, after submitting its Bid and within
10 days of Owner's request, Bidder must submit the following information:
A. Written evidence establishing its qualifications such as financial data, previous experience,
and present commitments.
B. A written statement that Bidder is authorized to do business in the state where the Project
is located, or a written certification that Bidder will obtain such authority prior to the Effective
Date of the Contract.
C. The Requirement that a licensed utility contractor must perform all utility items, including
drainage
D. Bidder's state or other contractor license number, if applicable.
E. Subcontractor and Supplier qualification information.
F. Other required information regarding qualifications.
3.02 A Bidder's failure to submit required qualification information within the times indicated may
disqualify Bidder from receiving an award of the Contract.
3.03 No requirement in this Article 3 to submit information will prejudice the right of Owner to seek
additional pertinent information regarding Bidder's qualifications.
ARTICLE 4-PRE-BID CONFERENCE
4.01 A mandatory pre-bid conference will be held at the Monday, October 8, 2026 at 1:00 PM at
the Municipal Court located at 22 W. Grady Street, Statesboro, Georgia 30458. Attendance is mandatory
for the pre-bid conference.. Representatives of Owner and Engineer will be present to
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page2of10

discuss the Project. Bidders are encouraged to attend and participate in the conference.
Attendance at this conference isrequired to submit a Bid.
4.02 Information presented at the pre-Bid conference does not alter the Contract Documents. Owner
will issue Addenda to make any changes to the Contract Documents that result from discussions
at the pre-Bid conference. Information presented, and statements made at the pre-bid
conference will not be binding or legally effective unless incorporated in an Addendum.
ARTICLE5-SITE AND OTHER AREAS; EXISTING SITE CONDITIONS; EXAMINATION OF SITE; OWNER'S
SAFETY PROGRAM; OTHER WORK AT THE SITE
5.01 Site and Other Areas
A. The Site is identified in theBidding Documents. By definition, the Site includes rights-of-way,
easements, and other lands furnished by Owner for the use of the Contractor. Any additional
lands required for temporary construction facilities, construction equipment, or storage of
materials and equipment, and any access needed for such additional lands, are to be
obtained and paid for by Contractor.
5.02 Existing Site Conditions
A. Subsurface and Physical Conditions; Hazardous Environmental Conditions
1. The Supplementary Conditions identify the following regarding existing conditions at or
adjacent to the Site:
a. Those reports of explorations and tests of subsurface conditions at or adjacent to
the Site that contain Technical Data.
b. Those drawings known to Owner of existing physical conditions at or adjacent to
the Site, including those drawings depicting existing surface or subsurface
structures at or adjacent to the Site (except Underground Facilities), that contain
Technical Data.
c. Reports and drawings known to Owner relating to Hazardous Environmental
Conditions that have been identified at or adjacent to the Site.
d. Technical Data contained in such reports and drawings.
2. Owner will make copies of reports and drawings referenced above available to any
Bidder on request. These reports and drawings are not part of the Contract Documents,
but the Technical Data contained therein upon whose accuracy Bidder is entitled to rely,
as provided in the General Conditions, has been identified and established in the
Supplementary Conditions. Bidder is responsible for any interpretation or conclusion
Bidder draws from any Technical Data or any other data, interpretations, opinions, or
information contained in such reports or shown or indicated in such drawings.
3. If the Supplementary Conditions do not identify TechnicalData, the default definition of
Technical Data set forth in Article1 of the General Conditions will apply.
B. Underground Facilities: Underground Facilities are shown or indicated on the Drawings,
pursuant to Paragraph5.05 of the General Conditions, and notin the drawings referred to in
Paragraph5.02.A of these Instructions to Bidders. Information and data regarding the
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page3of10

presence or location of Underground Facilities are not intended to be categorized, identified,
or defined as Technical Data.
5.03 OtherSite-related Documents
A. No other Site-related documents are available.
5.04 Site Visit and Testing by Bidders
A. Bidder is required to visit the Site and conduct a thorough visual examination of the Site and
adjacent areas. During the visit the Bidder must not disturb any ongoing operations at the
Site.
B. A Site visit is scheduled following the pre-bid conference. Maps to the Site will be available
at the pre-Bid conference.
C. Bidders visiting the Site are required to arrange their own transportation to the Site.
D. Bidder is not required to conduct any subsurface testing, or exhaustive investigations of Site
conditions.
E. Bidder must comply with all applicable Laws and Regulations regarding excavation and
location of utilities, obtain all permits, and comply with all terms and conditions established
by Owner or by property owners or other entities controlling the Site with respect to
schedule, access, existing operations, security, liability insurance, and applicable safety
programs.
5.05 Owner's Safety Program
A. Site visits andwork at the Site may be governed by an Owner safety program. If an Owner
safety program exists, it will be noted in the Supplementary Conditions.
5.06 Other Work at the Site
A. Reference is made to Article8 of the Supplementary Conditions for the identificationof the
general nature of other work of which Owner is aware (if any) that is to be performed at the
Site by Owner or others (such as utilities and other prime contractors) and relates to the
Work contemplated by these Bidding Documents. If Owner is party to a written contract for
such other work, then on request, Owner will provide to each Bidder access to examine such
contracts (other than portions thereof related to price and other confidential matters), if any.
ARTICLE6-BIDDER'S REPRESENTATIONS AND CERTIFICATIONS
6.01 Express Representations and Certifications in Bid Form, Agreement
A. The Bid Form that each Bidder will submit contains express representations regarding the
Bidder's examination of Project documentation, Site visit, and preparation of the Bid, and
certifications regarding lack of collusion or fraud in connection with the Bid. Bidder should
review these representations and certifications and assure that Bidder can make the
representations and certifications in good faith, before executing and submitting its Bid.
B. If Bidder is awarded the Contract, Bidder (as Contractor) will make similar express
representations and certifications when it executes the Agreement.
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page4of10

ARTICLE 7-INTERPRETATIONS AND ADDENDA
7.01 Owner on its own initiative may issue Addenda to clarify, correct, supplement, or change the
Bidding Documents.
7.02 Bidder shall submit all questions about the meaning or intent of the Bidding Documents to
Engineer in writing. Contact information and submittal procedures for such questions are as
follows:
A. Darren Prather Central Services, 22 W. Grady Street, Statesboro, Georgia
bidinfo@statesboroga.gov
7.03 Interpretations or clarifications considered necessary by Engineer in response to such questions
will be issued by Addenda delivered to all registered plan holders. Questions received less than
seven days prior to the date for opening of Bids may not be answered.
7.04 Only responses set forth in an Addendum will be binding. Oral and other interpretations or
clarifications will be without legal effect. Responses to questions are not part of the Contract
Documents unless set forth in an Addendum that expressly modifies or supplements the Contract
Documents.
ARTICLE 8-BID SECURITY
8.01 A Bid must be accompanied by Bid security made payable to Owner in an amount of 10 percent
of Bidder's maximum Bid price (determined by adding the base bid and all alternates) and in the
form of a Bid bond issued by a surety meeting the requirements of Paragraph 6.01 of the General
Conditions. Such Bid bond will be issued in the form included in the Bidding Documents.
8.02 The Bid security of the apparent Successful Bidder will be retained until Owner awards the
contract to such Bidder, and such Bidder has executed the Contract, furnished the required
Contract security, and met the other conditions of the Notice of Award, whereupon the Bid
security will be released. If the Successful Bidder fails to execute and deliver the Contract and
furnish the required Contract security within 15 days after the Notice of Award, Owner may
consider Bidder to be in default, annul the Notice of Award, and the Bid security of that Bidder
will be forfeited, in whole in the case of a penal sum bid bond, and to the extent of Owner's
damages in the case of a damages-form bond. Such forfeiture will be Owner's exclusive remedy if
Bidder defaults.
8.03 The Bid security of other Bidders that Owner believes to have a reasonable chance of receiving
the award may be retained by Owner until the earlier of 7 days after the Effective Date of the
Contract or 61 days after the Bid opening, whereupon Bid security furnished by such Bidders will
be released.
8.04 Bid security of other Bidders that Owner believes do not have a reasonable chance of receiving
the award will be released within 7 days after the Bid opening.
ARTICLE 9-CONTRACT TIMES
9.01 Provisions for liquidated damages, if any, for failure to timely attain a Milestone, Substantial
Completion, or completion of the Work in readiness for final payment, are set forth in the
Agreement.
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page5of10

ARTICLE10-SUBSTITUTE AND "OR EQUAL" ITEMS
10.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified
or described in the Bidding Documents without consideration during the bidding and Contract
award process of possible substitute or "or-equal" items. In cases in which the Contract allows
the Contractor to request that Engineer authorize the use of a substitute or "or-equal" item of
material or equipment, application for such acceptance may not be made to and will not be
considered by Engineer until after the Effective Date of the Contract.
10.02 All prices that Bidder setsforth in its Bid will be based on the presumption that the Contractor will
furnish the materials and equipment specified or described in the Bidding Documents, as
supplemented by Addenda. Any assumptions regarding the possibility of post-Bid approvals of
"or-equal" or substitution requests are made at Bidder's sole risk.
ARTICLE11-SUBCONTRACTORS, SUPPLIERS, AND OTHERS
11.01 A Bidder must be prepared to retain specific Subcontractors and Suppliers for the performance of
the Work if required to do so by the Bidding Documentsor in the Specifications. If a prospective
Bidder objects to retaining any such Subcontractor or Supplier and the concern is not relieved by
an Addendum, then the prospective Bidder should refrain from submitting a Bid.
11.02 The apparent Successful Bidder, andany other Bidder so requested, must submit to Owner a list
of the Subcontractors or Suppliers proposed for the following portions of the Work within five
days after Bid opening:
11.03 If requested by Owner, such list must be accompanied by an experience statement with pertinent
information regarding similar projects and other evidence of qualification for each such
Subcontractor or Supplier. If Owner or Engineer, after due investigation, has reasonable objection
to any proposed Subcontractor or Supplier, Owner may, before the Notice of Award is given,
request apparent Successful Bidder to submit an acceptable substitute, in which case apparent
Successful Bidder will submit a substitute, Bidder's Bid price will be increased (or decreased) by
the difference in cost occasioned by such substitution, and Owner may consider such price
adjustment in evaluating Bids and making the Contract award.
11.04 If apparent Successful Bidder declines to make any such substitution, Owner may award the
Contract to the next lowest Bidder that proposes to use acceptable Subcontractors and Suppliers.
Declining to make requested substitutions will constitute grounds for forfeiture of the Bid security
of any Bidder. Any Subcontractor or Supplier, so listed and against which Owner or Engineer
makes no written objection prior to the giving of the Notice of Award will be deemed acceptable
to Owner and Engineer subject to subsequent revocation of such acceptance as provided in
Paragraph7.07of the General Conditions.
ARTICLE12-PREPARATION OF BID
12.01 The BidForm is included with the Bidding Documents.
A. All blanks on the Bid Form must be completed in ink and the Bid Form signed in ink. Erasures
or alterations must be initialed in ink by the person signing the Bid Form. A Bid price must be
indicated for each section, Bid item, alternate, adjustment unit price item, and unit price item
listed therein.
EJCDC(R)C-200,Instructions to Bidders for Construction Contract.
Copyright(C)2018National Society of Professional Engineers, American Council of Engineering Companies,
and American Society of Civil Engineers.All rights reserved.
Page6of10