ENG2712302031 - Oil & Gas Orphan Well Plugging, Posey County

Orphan Well Plugging
Division of Oil & Gas
Posey County
ENG2712302031
6/2026

STATE OF INDIANA
Mike Braun, Governor
DEPARTMENT OF ADMINISTRATION
Public Works Division
402 West Washington Street, Room W462
Indiana Government Center - South
Indianapolis, Indiana 46204-2746
PHONE: (317) 232-3001
NOTICE TO BIDDERS
BY STATE OF INDIANA DEPARTMENT OF ADMINISTRATION, PUBLIC WORKS DIVISION FOR A PUBLIC
WORKS CONSTRUCTION PROJECT ESTIMATED AT ONE HUNDRED FIFTY THOUSAND DOLLARS OR ABOVE
SECURED ELECTRONIC BIDS FOR:
Public Works Project No. XXX-XXX
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX
XXXXXXXXXXXXXXXXXXXX
will be received from Contractors, holding a current Certificate of Qualification, at Department of
Administration, Public Works Division Email Bid Box-publicworksbids@idoa.in.gov
(note, do not cc: any other party)
Subject line MUST contain "Bid- xxxxxxxx-xx-xxx-xx; - (Project Name) - (Your firm)"
Bid File (PDF) MUST be named-"(Bidding Firm name) Bid-xxxxxxxx-xx-xxx-xx; - (Proj Name)" and not exceed 9Mb
Until 1:31 P.M (Indianapolis Time), (Day), (Date), 202?, after which all bids will be publicly opened and read
online in a Microsoft Teams Live Event- (PM to insert Teams Live event info/Link here-PM to set MS Live
event for 30 mins following Bid due to allow time to verify certifications and permit electronic bids to clear
IOT/State Virus Detection software)
Minority Contractors are encouraged to submit bids on this project as a prime contractor or through a prime
contractor.
Copies of the detailed Instructions to Bidders and Drawings and/or Specifications dated XXXXX, 2020 may
be obtained from: Reprographix.com ePlanroom (Construction Document Distribution) link for a cost of
$XX.00 per set, or from the office of: (Insert designer's contact information)
Bids shall be taken from Prime Contractors pre-qualified by the Public Works Certification Board in the
following classification(s): XXXXXXXXXXX, or xxxxxxxxxxxxxxxx
The Specified construction period is XXX calendar days. The State of Indiana reserves the right to reject any
and all bids.
Project Goal of 7% MBE, 5% WBE and 3% IVOSB. Link: https://www.in.gov/idoa/mwbe/2494.htm
Project Manager:
Associate State XXXXXX DAPW
Director of Public Works:
Director
Pre-Bid Information XXXXX
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx
xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

INSTRUCTIONS TO BIDDERS
PROJECT ESTIMATED BY DEPARTMENT OF ADMINISTRATION, PUBLIC WORKS DIVISION
TO BE BID AT ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000) AND ABOVE
01 GENERAL
A. This project is estimated by the Public Works Division, Indiana Department of Administration (the Owner), as stated in the
Notice to Bidders, at One Hundred Fifty Thousand Dollars ($150,000) and above.
B. QUALIFICATION BY THE CERTIFICATION BOARD IS REQUIRED FOR THIS PROJECT PRIOR TO BID OPENING DATE.
For information and procedure contact Executive Secretary, Certification Board, Indiana Department of Administration, 402
W.Washington St., Room W462, Indianapolis, Indiana 46204, E-mail: ______ or phone (317) 232-3005.
02 PROJECT NUMBER, DESCRIPTION AND LOCATION is as stated in the Notice to Bidders.
03 TITLE AND DEFINITIONS
Said building and/or land upon which it stands is the property of the State of Indiana. All references to the title owner of said
property hereinafter will be by the term "State" and all references to the person, firm, or corporation awarded the contract for
the project will be by the term "Contractor". All references to Designer shall refer to the consulting person or firm employed
to contract with the Public Works Division, Indiana Department of Administration to provide architectural, engineering or other
consulting services for the project, or to the Public Works Division. The preparation and issuance of contracts for this project
are the responsibility of the Commissioner of the Indiana Department of Administration acting with approval of the Governor.
Contract: A written agreement between two or more parties enforceable by law.
Contractor: A person who has entered into or seeks to enter into a contract with Public Works Division.
Prime Contractor: A person or business which is primarily responsible for providing goods and service or performing a
specific service, etc. under contract. A prime contractor can also be a Minority Business Enterprise, a Women's Business
Enterprise or an Indiana Veteran Owned Small Business Enterprise.
Subcontractor: A person or a business who has a direct contract with a prime contractor who is under contract to provide
goods and services or perform a specific service.
Joint Venture: An association of two or more businesses to carry out a single business enterprise for profit for which
purpose they combine their property, capital, efforts, skills and knowledge.
Manufacturer: A supplier that produces goods from raw materials or substantially alters them before resale.
Minority Business Enterprise (MBE) and Women's Business Enterprise (WBE): A business concern which is certified as at
least fifty-one percent (51%) owned and controlled by one or more of the individuals classified as a minority group which
includes: African Americans, Hispanic Americans, Native Americans, Hispanic Americans, Asian Americans, and other racial
minority groups as defined by 13 CFR 124.103, or at least fifty-one percent (51%) owned and controlled by a woman or
women.
Supplier: Any person or entity engaged to furnish goods, materials and/or equipment, but no on-site labor, is capable of
furnishing such goods, materials and/or equipment either directly from its own stock or by ordering materials and/or
equipment directly from a manufacturer, and is engaged to furnish such goods, materials and/or equipment directly to a
prime contractor or one of its subcontractors.
Indiana Veteran Owned Small Business Enterprise (IVOSB): means an Indiana small business enterprise which is certified as at
least fifty-one percent (51%) owned and controlled by a veteran.
04 PRE-BIDDING, BIDDING AND POST BIDDING REQUIREMENTS
A. The Director, Public Works Division, will authorize the Designer to issue bidding documents, construction documents and
addenda to bidders.
B. It is recommended that all Bidders visit the site prior to submitting bid and become thoroughly familiar with the existing site
conditions and work to be performed, as indicated in the bidding documents, construction documents and addenda. Extra
compensation or extension of time will not be allowed for failure to examine the site prior to bidding.
C. During the bidding period, should questions arise as to the meaning of any part of the bidding documents, construction
documents or addenda that may affect the Bidder, the Bidder shall contact the Designer and/or Public Works Division and
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submit a written request for clarification. The Designer and/or Public Works Division will make such clarification only by written
Addendum that will be emailed to each document holder or may be obtained at the office of the Designer and/or Public Works
Division. By submitting a bid, the Bidder acknowledges procurement of all Addenda. No written request for clarification will be
accepted by the Designer and/or Public Works Division later than fourteen (14) calendar days prior to the scheduled bid date.
D. Bid as described in Contractor's Bid (DAPW 13) shall include Base Bid (in figures and in words) and Alternates as specified
in Section entitled Alternates. In verifying bids, word amounts shall have precedence over figure amounts.
E. Alternate amount(s) shall be listed where indicated. Add Alternates are not to be included in the Base Bid Scope of Work.
Deduct Alternates are to be included in the Base Bid Scope of Work. The bid form must be signed. Note that by signing the
bid document, the Bidder is acknowledging the procurement of all addenda and is a certifying that the bid recognizes all
items in all addenda.
F. A bid by a corporation shall be in the legal name of the corporation followed by the word "by" and the signature of
the president. The secretary of the corporation shall sign indicating his/her authority to sign. A Certificate of Corporate
Resolution (DAPW 41) is required with and as a part of the bid if anyone other than the president of the corporation is
signing bid documents.
G. The Form 96A-Questionnaire and Financial Statement is no longer required to be submitted. The Director, Public
Works Division reserves the right to request additional financial information or contractor experience as a basis for
rejection of bid or award of contract.
H. Each Bidder must file with his bid a Non-Collusion Statement (DAPW-121) signed by the same authorized person(s) who
signed the bid.
I. Each Bidder must file with his bid a completely filled in and executed Bid Bond (DAPW 15A) in accordance with IC 4-13.6-
7-5. The bid bond penal sum shall be the minimum amount of ten percent (10%) of the bid including all additive alternates.
J. Each Bidder must file with his bid a completed MBE/WBE/IVOSB Participation Plan (DAPW 26) and Good Faith Effort Work
Sheet (DAPW 26 SUP2). Refer to the Supplement to the General Conditions for MBE/WBE/IVOSB Participation Policy
(DAPW 26 SUP1) for specific requirements.
K. Each Bidder must file with his bid, the completed Contractor's Affidavit of Subcontractors Employed (DAPW 12) only if he
proposes to perform any work with a subcontract amount of $150,000.00 or more.
L. Each bidder must file with his bid an Employee Drug Testing Plan (DAPW 150A) in accordance with IC 4-13-18 or evidence
that the contractor is subject to a collective bargaining agreement containing drug testing requirements that comply with IC
4-13-18.
M. Each Bidder must include his Federal ID number or Social Security number on page 1 of 3 of the Bid Form (DAPW 13). All
required bid documents must contain original handwritten signatures.
N. All documents required by statute, rule or these instructions to be included in the bid must be submitted together in a
single email fie, plainly marked on the subject line and in the email file with the Name of Bidder, Project Identification, Project
Number, Bid Time and Bid Date. Bids shall be rejected if all required documents are not in the single email file.
O. A Bidder with proper identification may withdraw his bid at any time prior to the scheduled time for receipt of the bids;
however, no bid may be withdrawn without written consent of the Director, Public Works Division for a period of sixty (60)
days after the date of the bid opening, or unless extended in accordance with IC 4-13.6-6-4. Bids received after the
designated due time for any reason, shall be rejected and returned unopened to the Bidder. The Director, Public Works
Division, reserves the right to reject any or all bids.
P. Subcontractors whose work will equal or exceed One Hundred Fifty Thousand Dollars ($150,000.00) must attain a Certificate
of Qualification by the Certification Board before commencing any work on this project. Note paragraph 01. (B) above.
Q. All Bidders (corporations or other business entities) must be in good standing with the Indiana Secretary of State.
05 SIGNATURE AFFIDAVIT
A. A Signature Affidavit (DAPW 14) containing the Bidder's authorized signature(s), properly notarized, may be submitted as
a signature supplement to all other bid documents, except the bid bond, including:
1. Contractor's Bid (DAPW 13)
2. Non-Collusion Statement (DAPW121)
3. Contractor's Affidavit of Subs Employed (DAPW 12)
4. MBE/WBE/IVOSB Participation Plan and Good Faith Effort Worksheet (DAPW 26 SUP 2)
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B. All documents herein before required with the bid may be unsigned if the signature affidavit is submitted, except for the BID
BOND. BIDDER MUST SIGN THE BID BOND.
NOTE: SIGNING THE SIGNATURE AFFIDAVIT OR BID FORM IS ACKNOWLEDGMENT OF PROCUREMENT OF ALL
ADDENDA AND CERTIFICATION BY BIDDER THAT THE BID RECOGNIZES ALL ITEMS IN ALL ADDENDA.
06 WORK BY CONTRACTOR
The Contractor shall perform a minimum of 15% of the value of work (measured in dollars of the total contract price) with
his own forces, and not more than 85% of the value of work is to be subcontracted.
07 SUBSTITUTIONS
The materials, products, systems and equipment described in the bidding documents, construction documents and addenda
establish a standard or required function, dimension, appearance and quality that shall also be met by any proposed
substitution. No substitution by manufacturer, or trade name of product named, or of a quality specified will be considered
unless written request for approval has been submitted by the Bidder and has been received by the Designer and/or Public
Works Division at least fourteen (14) calendar days prior to the date for receipt of bids. Each such request shall include the
name of the material or equipment for which it is to be substituted and a complete description of the proposed substitute
including drawings, cuts, performance and test data and any other information necessary for an evaluation. A statement
setting forth any changes in other materials, equipment or work that incorporation of the substitute would require shall be
included. The burden of proof of the merit of the proposed substitute is upon the proposer. The Designer and/or Public Works
Division decision of approval or disapproval of the proposed substitution shall be final. Products, materials or systems not
specified or approved prior to bidding, shall not be accepted for use in this project. All such substitutions accepted shall be
acknowledged by addendum. See paragraph. 04 (C).
08 NONDISCRIMINATION
Pursuant to IC 22-9-1-10, the Contractor and subcontractors, if any, shall not discriminate against any employee or applicant
for employment, to be employed in the performance of this contract, with respect to his hire, tenure, terms, conditions or
privileges of employment, or any matter directly or indirectly related to employment, because of his race, religion, color, sex,
disability, national origin, or ancestry. Breach of this covenant may be regarded as a material breach of the contract. Pursuant
to IC 5-16-6-1, the contractor agrees:
A. that in the hiring of employees for the performance of work under this contract or any subcontract hereunder, no contractor,
or subcontractor, nor any person acting on behalf of such contractor or subcontractor shall, by reason of race, religion, color,
sex, disability, national origin or ancestry, discriminate against any citizen of the State of Indiana who is qualified and available
to perform the work to which the employment relates; and
B. that no contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate against or intimidate any
employee hired for the performance of work under this contract on account of race, religion, color, sex, national origin or
ancestry; and
C. that there may be deducted from the amount payable to the contractor by the State of Indiana or by any municipal corporation
thereof, under this contract, a penalty of five dollars ($5.00) for each person for each calendar day during which such person
was discriminated against or intimidated in violation of the provisions of the contract; and
D. that this contract may be canceled or terminated by the State of Indiana or by any municipal corporation thereof, and all
money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions
of this section of the contract.
09 EMPLOYMENT ELIGIBILITY VERIFICATION
The Contractor affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien.
The Contractor shall enroll in and verify the work eligibility status of all his/her/its newly hired employees through the
E-Verify program as defined in IC 22-5-1.7-3. The Contractor is not required to participate should the E-Verify program
cease to exist. Additionally, the Contractor is not required to participate if the Contractor is self-employed and does not
employ any employees.
The Contractor shall not knowingly employ or contract with an unauthorized alien. The Contractor shall not retain an
employee or contract with a person that the Contractor subsequently learns is an unauthorized alien.
The Contractor shall require his/her/its subcontractors, who perform work under this contract, to certify to the Contractor
that the subcontractor does not knowingly employ or contract with an unauthorized alien and that the subcontractor has
enrolled and is participating in the E-Verify program. The Contractor agrees to maintain this certification throughout the
duration of the term of a contract with a subcontractor.
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The State may terminate for default if the Contractor fails to cure a breach of this provision no later than thirty (30) days
after being notified by the State.
The contractor shall submit, before work begins the E-Verify case verification number for each individual who is
required to be verified under IC 22-5-1.7. An individual who is required to be verified under IC 22-5-1.7 whose
final case result is final non-confirmation may not be employed on the public works project.
A contractor may not pay cash to any individual employed by the contractor for work done by the individual on the
public works project.
A contractor must follow the federal Fair Labor Standards Act of 1938, as amended (29 U.S.C. 201- 209) and IC 22-
2-2. A contractor must be in compliance with IC 22-3-5-1 and IC 22-3-7-34. A contractor must be in compliance
with IC 22-4-1 through IC 22-4-39.5. A contractor must be in compliance with IC 4-13-18.
10 NOTICE OF AWARD
A. Prior to execution of the Contract, in accordance with IC 4-13.6-5-2, the Director of Public Works may require additional
submittals from Bidder/s to clarify contractor's experience and plans for performing the proposed work. Submittals which may
be required include a critical path construction schedule which coordinates all significant tasks sequences and
durations; schedule of values, and documentation of efforts to include minority, woman, and veteran owned businesses in
the proposed work. The Director may require Bidder/s to provide a comprehensive list of subcontractors and suppliers
within 24 hours of receipt of bids.
B. Prior to execution of the Contract, the successful Bidder shall furnish a completed Domestic Steel Affirmation (DAPW
11) to Public Works Division, Indiana Department of Administration as part of the contract. The Domestic Steel Affirmation
is included for Bidder's review but need not be submitted at the time of the bid opening. Definition of Steel Products:
"Steel products" means products rolled, formed, shaped, drawn, extruded, forged, cast, fabricated, or otherwise
similarly processed, or processed by a combination of two (2) or more of such operations, from steel made in the United
States by the open hearth, basic oxygen, electric furnace, Bessemer or other steel making process.
C. Prior to execution of the Contract, the successful Bidder shall furnish a completed Contractor's Bond for Construction (DAPW
15) (combined performance and payment bond) to Public Works Division, Department of Administration as part of
the contract. The Bond form is included for Bidder's review but need not be submitted at the time of the bid opening.
D Prior to execution of the Contract, the successful Bidder shall furnish a completed Contractor's Certificate of Insurance
(DAPW 16) to Public Works Division, Department of Administration as part of the contract. The Insurance form is included
for Bidder's review but need not be submitted at the time of the bid opening.
E. Prior to execution of the Contract, the State of Indiana will issue to the successful Bidder an email letter stating that its bid
was the lowest responsible and responsive bid and that the attached electronic format contract document is submitted to
Contractor for its consideration. If Contractor finds it in accordance with the bid documents, Contractor will electronically sign
the contract within ten (10) calendar days after receipt. Further state agency approvals are required, and Contractor is
cautioned that a contract is not binding on the State until it is approved by all signatories required. Failure to execute the
proper contract and furnish the ancillary documents shall constitute reason to surrender the bid bond.
F. Concurrent with execution of the Contract, the successful Bidder may be required to furnish executed copies of Contractor-
Subcontractor agreements as required in Article 5 of the General Conditions.
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11 SUMMARY
All required bid documents must contain original handwritten signatures. Complete documents to be submitted with this bid:
A. The Bid Bond (DAPW 15A) must be signed by both the Bidder and Bonding Company. The Bonding Company must also
attach a Power of Attorney. Bid bond information, may be on the Bonding Company's standard form.
B. The Contractor's Bid (DAPW 13)
Page 1: State the amount of the bid in figures and words.
Page 2: State the amount of the alternate(s), indicate add, deduct or no change (READ CAREFULLY).
Page 3: Authorized signature of the Company. If the signature affidavit is completed and submitted with the bid,
this page must be submitted but need not be signed or notarized.
C. The Signature Affidavit (DAPW 14) must contain the completed authorized signatures properly notarized and submitted with
the bid as a supplement.
This Signature Affidavit shall fulfill all of the signature requirements. NOTE: The Signature Affidavit does not apply to the Bid
Bond (DAPW 15A). The Bid Bond document must be fully completed with all required signatures and submitted with the bid.
D. The Non-Collusion Statement (DAPW 121) must be signed by the same authorized person(s) who signed the bid documents.
If the signature affidavit is completed and submitted with bid, this form shall be submitted, but need not be signed.
E. For corporations, if anyone other than the president of the corporation signs, a Certificate of Corporate Resolution (DAPW
41)giving signature authority for the signer must be included.
F. MBE/WBE/IVOSB Participation Plan and MBE/WBE/IVOSB Good Faith Effort Worksheet (DAPW 26 SUP2) must be
completed and signed by the same authorized person who signed the bid documents.
G. The completed Contractor's Affidavit of Subcontractors Employed (DAPW 12) whose subcontract amount will be
$150,000.00 or more.
H. The completed plan for Contractor's Employee Drug Testing Plan (or statement of collective bargaining agreement).
I. One copy only of the Bid Documents is required. Bidders may remove and use the Documents included in the project
specifications or use reproductions of the Documents.
12 INDIVIDUAL BIDS SHALL BE REJECTED BY THE DIRECTOR, PUBLIC WORKS DIVISION, FOR THE FOLLOWING
REASONS (IC 4-13.6-5-2; IC 4-13.6-6-1; 25 IAC 2-6-5)
A. If the bid email subject line and bid form heading does not clearly identify the project number and description; if the name of
the Bidder is not clearly indicated in the email and/or if the email is not received and date stamped within the Public Works
Division electronic bid receipt mailbox prior to the stated time for receipt of bids.
B. If the estimated base bid cost exceeds $150,000.00 and the bidding contractor is not certified by Public Works Certification
Board to offer bids in one of the specified categories.
C. If the bidding contractor is under suspension by the Director of Public Works or by the Public Works Certification Board.
D. If the bidding contractor is a trust and does not identify all beneficiaries and empowered settlors of the trust.
E. If the contractor's drug plan is not included in the bid documents pursuant to and complies with IC 4-13-18.
13 INDIVIDUAL BIDS MAY BE REJECTED BY THE DIRECTOR, PUBLIC WORKS DIVISION, FOR THE FOLLOWING
REASONS (25 IAC 2-6-5)
A. If the Contractor's Bid (DAPW 13), Non-Collusion Statement (DAPW 121), and/or Bid Bond (DAPW 15A) are not signed and
notarized as required by these instructions, or the Signature Affidavit (DAPW 14) and the Bid Bond (DAPW 15A) are not
signed and notarized as allowed as an alternative.
B. If all required bid or alternate(s) amounts, or unit prices are not submitted with the bid when specifically called for by the
specifications issued for the project.
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C. When the Bidder adds any provision reserving the right to accept or reject the award, or if the Bidder adds
conditions or alternates to his bid not requested (voluntary alternates), or if there are unauthorized
additions or irregularities of any kind which tend to make the proposal incomplete, indefinite or ambiguous
as to its meaning or amount.
D. When no bids received are under or within funds that can be appropriated, or within the Designer's
estimate or when situations develop which make it impossible or not practical to proceed with the proposed
work.
E. If, subsequent to the opening of the bids, facts exist which would disqualify the Bidder, or that such
Bidder is not deemed by the Director, Public Works Division, to be responsive or responsible.
F. If an out-of-state contractor is not registered with the Indiana Secretary of State or if any bidding contractor
is not in good standing with the Secretary of State.
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AFFIDAVIT OF SUBS EMPLOYED
Public Works Project Number: Date:
Project Description:
Prime Contractor / Designer:
Form Submitted for Bid: Contract: or Payment No.:
The following companies are subcontractors on this project for the amount indicated:
Revised DAPW
Subcontractor Subcontract Subcontract MBE On Site
Amount Certified
WBE
Name For Amount Y/N
Y/N IVOSB
being duly sworn upon oath, deposes and says that
they are of the firm of and is
familiar with the affidavit herewith and that these entries are complete and true.
STATE OF }
} SS:
COUNTY OF }
personally appeared before me, a Notary Public, in and for said
County and State, this day of ,20 , after being duly sworn upon his oath, says that the facts alleged in
the foregoing affidavit are true.
NOTARY PUBLIC - SIGNATURE
My Commission Expires:
NOTARY PUBLIC PRINTED NAME
(SEAL)
STATE FORM DAPW 12
21243 REV 3/24