Energy Management Information System and Utility Bill Population

The Judicial Council seeks proposals from qualified and experienced vendors to implement a comprehensive Energy Management Information System (EMIS) and Utility Bill Processing (UBP) solution.

The Judicial Council seeks to enter into an Agreement with one (1) Contractor pursuant to this solicitation.

A Pre-Proposal Conference will be held on Tuesday, June 24, 2025, at 10:00 AM Pacific Time via Microsoft Teams. Attendance at the Pre-Proposal Conference IS NOT mandatory in order to submit a Proposal.

Questions regarding the Request for Proposals (RFP) should be submitted in writing to the Judicial Council via Solicitations@jud.ca.gov(link sends email) no later than 2:00 PM, Pacific Time on Tuesday, July 1, 2025.

Proposals must be received no later than 2:00 PM, Pacific Time on Friday, July 25, 2025.

Only electronic submittals will be accepted.  For electronic submission firms must email their Statement of Qualifications (SOQ) and Cost Proposals no more than three (3) days in advance of the submittal due date to the following email addresses:

Email Non-Cost Portion Proposal to: FS202501XC.SOQ@jud.ca.gov (link sends email)

Email Cost Portion Proposal to: FS202501XC.COST@jud.ca.gov (link sends email)

Further details regarding this solicitation, work requirements, key events, and proposal submission requirements are set forth in the RFP and the related documents attached in this posting.

• RFP-FS-2025-01-XC, Energy Management Information System and Utility Bill Population New
• Attachment 1, Administrative Rules Governing Requests for Proposals New
• Attachment 2, Judicial Council Standard Terms and Conditions New
• Attachment 3, Proposer’s Acceptance of Terms and Conditions New
• Attachment 4, General Certifications Form New
• Attachment 5, Small Business Declaration New
• Attachment 6.1, Payee Data Record New
• Attachment 6.2, Payee Data Record Supplement New
• Attachment 7, Unruh and FEHA Certification New
• Attachment 8, Darfur Contracting Act Certification New
• Attachment 9, Energy Management Information System and Utility Bill Population Services Business Requirements New
• Attachment 10, Energy Management Information System and Utility Bill Population Services Technical Requirements New
• Attachment 11, Cost Workbook New
• Attachment 12, Proposer Response Template New
• Attachment 13, Form for Proposer Submission of Questions New
• Attachment 14, Statement of Work New
• Attachment 15, Sustainability and Environmental Responsibility Exhibit New
• Attachment 16.1, DVBE Declaration New
• Attachment 16.2, Bidder Declaration New
• Attachment 17, Qualifications Reference Sheet New
• Attachment 18, Iran Contracting Act Certification New

The Judicial Council, as a public entity, prohibits direct contact with any Council personnel during the solicitation process in order to maintain fairness and equality to all proposers.
Proposers are specifically directed NOT to contact any judicial branch entity personnel or consultants for meetings, conferences, or discussions that are related to the solicitation at any time between release of the solicitation and any award and execution of a contract.
Unauthorized contact with any judicial branch entity personnel or consultants may be cause for rejection of the Proposer’s proposal.