Enclosed Cargo Trailers for DOTD

Agency:	State Government of Louisiana
State:	Louisiana
Type of Government:	State & Local
NAICS Category:	336212 - Truck Trailer Manufacturing
Posted Date:	Apr 16, 2024
Due Date:	May 7, 2024
Solicitation No:	3000022815
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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STATE OF LOUISIANA

Office of State Procurement

INVITATION TO BID

RESPONSES WILL BE

PUBLICLY OPENED AT THE

PHYSICAL ADDRESS BELOW

05/07/2024

10:00 AM CST

TO SUBMIT AN ELECTRONIC ONLINE

RESPONSE CLICK THE LINK BELOW

Vendor No.:___________________

Solicitation: 3000022815

Opening Date: 05/07/2024

Vendor Name and Address: (to be completed by Vendor)

SUBMIT NON-ELECTRONIC RESPONSE TO:

Office of State Procurement

1201 N. Third Street, Suite 2-160

Baton Rouge, LA 70802

RFx Number: 3000022815

Version: 1

Buyer: CHASE WILLIAMS

Buyer Phone: 225-342-4821

E-Mail: chase.williams@la.gov

Scheduled Begin Date:

Scheduled End Date:

T-Number:

Ship To Address:

DOTD Equipment Acquisition

Lori Martinez

James BallBUILDING 42F

7686 Tom Drive

Baton Rouge, LA 70806

ONLINE BID RESPONSE LINK

https://lagoverpvendor.doa.louisiana.gov/rfx?sapsrm_boid=1E947E482E021EDEBDCF0D28C5001819

QUESTIONS TO BE COMPLETED BY VENDOR

1.______ Have you reviewed all attachments to the bid invitation and answered all questions?

2.______ Have you entered pricing, or attached the pricing sheet (if applicable) to the bid

response?

3.______ Have you attached / included all required files to the bid response?

4.______ Have you attached the signature page to the bid response?

5.______ Delivery will be made this number of days After Receipt of Order (ARO)

6.______ %discount for payment made within 30 days. Discounts for payment made in less than 30

days, of less than 1%, or applicable to an indefinite quantity contract will be accepted but will not be an

award consideration.

Required

YES

Name of Solicitation: Enclosed Cargo Trailers for DOTD

RFx text:

The Office of State Procurement has suspended in-person attendance by vendors at public bid

openings for bids published by our office.

Any vendor who would like to view the opening of this bid can access the following link, at the date

VENDOR TELEPHONE NUMBER:

EMAIL ADDRESS:

Signature of Authorized Bidder

TITLE

Name of Bidder

(Typed or printed)

DATE

Invitation to bid: 3000022815

Open Date: 05/07/2024

T-Number:

Bidder:

Page 2 of 9

and time of this bid opening:

https://doa-ospla.zoom.us/j/2697438343

This link will provide you with live audio and video access to this bid opening. The link will be live at

9:45 AM (Central Time) on the date of bid opening.

===========================================================================

All vendors must be registered in the LaGov system in order to: submit an online bid, have their bids

tabulated by our office, and to receive automatic email notifications of bid opportunities.

To register as a vendor, access the following link:

https://lagoverpvendor.doa.louisiana.gov/irj/portal/anonymous?guest_user=self_reg

Please include a W-9 form with your bid if you are newly registered. Do not register again if you are

already registered in the system. You will need a LaGov Vendor ID and Password in order to submit

an online bid.

Bidders are invited to submit bids via the Online Bid Response Link on Page 1 of this bid invitation.

Online bidding instructions are attached to this bid invitation.

Please print all attachments to ensure all documents related to this solicitation are reviewed prior to

bidding.

All documents associated with this solicitation should be included in the bidder’s submission.

Bid Documents Include:

Attachment A - Special Terms and Conditions - Pages 1-7

Attachment B - Attachment B - 16' Trailer Specifications - Pages 1-5

Attachment C - Attachment B - 20' Trailer Specifications - Pages 1-5

Attachment D - Online Bidding Instructions - Pages 1-10

Bid delivery instructions for the Office of State Procurement:

Refer to Page 1 in Attachment A - Special Terms and Conditions

=============================================================================

Delivery:

Deliveries accepted Monday through Friday, 7:00 AM - 3:30 PM except for holidays, weekends, or

times of disaster. Please call (225) 935-0241 twenty-four (24) hours prior to delivery.

===========================================================================

Method of Award:

It is the intent of the State to award this contract on an individual basis to the lowest responsive,

responsible bidder(s) meeting the specifications. The State further reserves the right to reject

individual line items from the award.

===========================================================================

DOTD Payment:

In an effort to increase efficiencies and effectiveness as well as be strategic in utilizing technology and

resources, DOTD strongly encourages vendors to participate in accepting Electronic Funds Transfer

(EFT) payments.

EFT payments are sent from the State's bank directly to the payee's bank each weekday. The only

requirement is that you have an active checking or savings account at a financial institution that can

accept Automated Clearing House (ACH) credit files and remittance information electronically.

Additional information is available at http://www.doa.louisiana.gov/OSRAP/EFTforWebsite.pdf

Invitation to bid: 3000022815

Open Date: 05/07/2024

T-Number:

Bidder:

Page 3 of 9

LINE

Description

Quantity

1 Product Category:25181702

Enclosed cargo trailer, 16’, 10k lbs.

*Proposed item(s) must be from a manufacturer who has

at least one authorized dealer within the State of Louisiana

where parts and service can be obtained. Authorized

dealer(s) must have properly trained technicians plus all

other resources necessary to perform warranty and repair

services in complete accordance with the manufacturer’s

requirements. A letter certifying the ability to meet this

requirement, inclusive of the company name(s) and

address(es) of the Louisiana authorized dealer(s), should

be supplied with the bid submittal and may be required

prior to award.*

*See Attachment B - 16' Trailer Specifications

Brand: Arising Trailer or Equal

Model: 7x16 or Equal

Specify Brand Bidding: _____________

Specify Model Bidding: _____________

Specify Bidding in Accordance With Attachment B - 16'

Trailer Specifications - Pages 1-5:

Yes: ____ No: ____

Specify Delivery Days ARO Bidding: _____________

*Excluding waste tire fee (see Attachment A). Any

document or other misc. Fees are to be included in you

bid price.

Unit Unit

Price

Extended

Amount

EA __________ ________________

2 Product Category:25181702

Enclosed cargo trailer, 20', 14k lbs.

*Proposed item(s) must be from a manufacturer who has

at least one authorized dealer within the State of Louisiana

where parts and service can be obtained. Authorized

dealer(s) must have properly trained technicians plus all

other resources necessary to perform warranty and repair

services in complete accordance with the manufacturer’s

requirements. A letter certifying the ability to meet this

requirement, inclusive of the company name(s) and

address(es) of the Louisiana authorized dealer(s), should

be supplied with the bid submittal and may be required

prior to award.*

*See Attachment C - 20' Trailer Specifications

Brand: Arising Trailer or Equal

EA __________ ________________

Invitation to bid: 3000022815

Open Date: 05/07/2024

T-Number:

Bidder:

Page 4 of 9

LINE

Description

Model: 8.5x20 or Equal

Specify Brand Bidding: _____________

Specify Model Bidding: _____________

Specify Bidding in Accordance With Attachment C - 20'

Trailer Specifications - Pages 1-5:

Yes: ____ No: ____

Specify Delivery Days ARO Bidding: _____________

*Excluding waste tire fee (see Attachment A). Any

document or other misc. Fees are to be included in you

bid price.

Quantity Unit

Unit

Price

Extended

Amount

Invitation to bid: 3000022815

Open Date: 05/07/2024

T-Number:

Bidder:

Page 5 of 9

INSTRUCTIONS TO BIDDERS

1. READ THE ENTIRE BID, INCLUDING ALL TERMS AND CONDITIONS AND SPECIFICATIONS.

2. ALL BID PRICES MUST BE TYPED, WRITTEN IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

ANY CORRECTIONS, ERASURES OR OTHER FORMS OF ALTERATION TO UNIT PRICES SHOULD BE INITIALED BY THE BIDDER.

3. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

4. BID PRICES SHALL INCLUDE DELIVERY OF ALL ITEMS F.O.B. DESTINATION OR AS OTHERWISE PROVIDED. BIDS

CONTAINING "PAYMENT IN ADVANCE" OR "C.O.D" REQUIREMENTS MAY BE REJECTED. PAYMENT IS TO BE MADE

WITHIN 30 DAYS AFTER RECEIPT OF PROPERLY EXECUTED INVOICE OR DELIVERY, WHICHEVER IS LATER.

5. AMOUNT OF BID BOND REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

6. AMOUNT OF PERFORMANCE BOND, IF REQUIRED: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

7. DESIRED DELIVERY: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION.

8. TO ASSURE CONSIDERATION OF YOUR BID, ALL BIDS AND ADDENDA SHOULD BE RETURNED IN AN ENVELOPE OR PACKAGE

CLEARLY MARKED WITH THE BID OPENING DATE AND THE BID NUMBER, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE.

9. BIDS SUBMITTED ARE SUBJECT TO PROVISIONS OF THE LAWS OF THE STATE OF LOUISIANA INCLUDING BUT NOT

LIMITED TO L.R.S. 39:1551-1736; PURCHASING RULES AND REGULATIONS; EXECUTIVE ORDERS; STANDARD TERMS

AND CONDITIONS; SPECIAL TERMS AND CONDITIONS; AND SPECIFICATIONS LISTED IN THIS SOLICITATION.

10. IMPORTANT: BY SIGNING THE BID OR SUBMITTING THE BID ONLINE VIA THE VENDOR PORTAL (WHICHEVER IS APPLICABLE) THE

BIDDER CERTIFIES COMPLIANCE WITH ALL INSTRUCTIONS TO BIDDERS, TERMS, CONDITIONS AND SPECIFICATIONS, AND FURTHER

CERTIFIES THAT THIS BID IS MADE WITHOUT COLLUSION OR FRAUD. THIS BID IS TO BE MANUALLY SIGNED IN INK OR SUBMITTED

ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE, BY A PERSON AUTHORIZED TO BIND THE VENDOR. ALL BID

INFORMATION SHALL BE IN INK, TYPEWRITTEN, OR SUBMITTED ONLINE VIA THE VENDOR PORTAL, WHICHEVER IS APPLICABLE.

11. ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO THE BUYER AT THE PHONE AND ADDRESS SHOWN ABOVE.

12. CONFERENCE: ADDRESSED IN THE SPECIAL TERMS AND CONDITIONS SECTION IF APPLICABLE.

13. BID FORMS

ALL WRITTEN BIDS, UNLESS OTHERWISE PROVIDED FOR, MUST BE SUBMITTED ON, AND IN ACCORDANCE WITH, FORMS PROVIDED

AND PROPERLY SIGNED. BIDS SUBMITTED IN THE FOLLOWING MANNER WILL NOT BE ACCEPTED:

A. BID CONTAINS NO SIGNATURE INDICATING INTENT TO BE BOUND;

B. BID FILLED OUT IN PENCIL; AND

C. BID NOT SUBMITTED ON THE STATE'S STANDARD FORMS

BIDS MUST BE RECEIVED AT THE ADDRESS SPECIFICED IN THE SOLICITATION OR SUBMITTED ONLINE VIA THE VENDOR PORTAL,

WHICHEVER IS APPLICABLE, PRIOR TO BID OPENING TIME AND DATE INDICATED IN ORDER

TO BE CONSIDERED. FAX ALTERATIONS, NOT INVOLVING PRICING, TO BIDS RECEIVED BEFORE BID OPENING TIME WILL BE

CONSIDERED PROVIDED BID FORM AND FAXED ALTERATION HAVE BEEN RECEIVED AND TIME-STAMPED BEFORE BID OPENING.

ALTERATIONS TO PRICE MUST BE RECEIVED AT THE ADDRESS LISTED IN THE SOLICITATION OR VIA THE ONLINE VENDOR PORTAL

BEFORE THE BID OPENING TIME AND DATE. ENTIRE BID SHOULD BE RETURNED, EXCEPT ITEM PAGES NOT BID.

14. STANDARDS OF QUALITY

ANY PRODUCT OR SERVICE BID SHALL CONFORM TO ALL APPLICABLE FEDERAL AND STATE LAWS AND REGULATIONS

AND THE SPECIFCATIONS CONTAINED IN THE SOLICITATION. UNLESS OTHERWISE SPECIFIED IN THE SOLICITATION, AND ANY

bid number	description	date issued	bid open date/time	help
3000022815	Enclosed Cargo Trailers for DOTD Original: 3000022815 Attachments: AttachmentCGÇô20'TrailerSpecifications-Pages1-5.pdf Attachment A - Special Terms and Conditions - Pages 1-7 Attachment B - 16' Trailer Specifications - Pages 1-5 Attachment D - Online Bidding Instructions - Pages 1-10	04/15/2024	05/07/2024 10:00:00 AM CT	107001

Enclosed Cargo Trailers for DOTD

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