EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services

City of South Fulton, Georgia
Fire Department
REQUEST FOR QUOTE (RFQ)
FOR
RFQ NUMBER: 26-18
EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
ISSUED: May 15, 2026
Quotes due no later than 2:00 PM EST June 11, 2026
City of South Fulton Procurement Department
4715 Frederick Dr. SW
South Fulton, GA 30336
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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The City of South Fulton, Georgia
Procurement Department
4715 Frederick Dr. SW., Atlanta, GA 30336
Phone: 470-809-7667
Website: Procurement Department | South Fulton, GA
Procurement Department | South Fulton, GA
City of South Fulton, Fire Department
REQUEST FOR QUOTE
RFQ Number: 26-18
EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
SCHEDULE OF EVENTS DATE
Request For Quote Release Date: May 15, 2026
Non-Mandatory Pre-Quote Conference:
May 21, 2026
The City shall hold a Non-Mandatory Pre-Quote Conference virtually. To
10:00 AM
attend the Pre-Quote Conference, please refer to the Information and
Instructions to Vendors for details.
Deadline for questions:
May 28, 2026
Questions must be submitted online at
3:00 PM
https://www.bidnetdirect.com/georgia/cityofsouthfulton
Answers shall be posted by the Addendum at:
June 3, 2026
https://www.bidnetdirect.com/georgia/cityofsouthfulton
All responses to this RFQ must be submitted online at:
https://www.bidnetdirect.com/georgia/cityofsouthfulton. Vendors are
required to submit responses electronically. If you need any assistance
June 11, 2026
registering or using the platform, please call BidNet Direct Support Team at
2:00 PM
800-835-4603 ext. 2 for assistance. To attend the Quote Opening, please
refer to Information and Instructions to Vendors for details.
THIS QUOTE SOLICITATION FORM
MUST BE SIGNED AND SUBMITTED WITH QUOTE
EMS COMPANY NAME: DATE:
MAILING ADDRESS: PHONE:
CITY: FAX:
STATE: ZIP: SSN OR FEDERAL TAX
ID#:
EMAIL: TITLE OF AUTHORIZED
REPRESENTATIVE:
PRINTED NAME: AUTHORIZED SIGNATURE:
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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TABLE OF CONTENTS
INFORMATION AND INSTRUCTIONS ......................................................................................4
INTRODUCTION ........................................................................................................................14
CONTRACT TERMS ....................................................................................................................15
CONTRACT STRUCTURE AND ORDERING ..........................................................................16
CONFIDENTIALITY/DATA SECURITY...............................................................17
TASK ORDER RESPONSE AND PERFORMANCE.................................................18
ATTACHMENTS
ATTACHMENT A - Scope of Work ............................................................................................20
APPENDICES
APPENDIX A- Required Form Submittals ...................................................................................24
APPENDIX B - Insurance Requirements .....................................................................................31
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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INFORMATION AND INSTRUCTIONS TO VENDORS
1. Request for Quote: The City of South Fulton Procurement Department is issuing this Request
for Quotation RFQ for qualified vendors to furnish EMS pharmaceutical products, drug box
restocking services, inspection support, and related pharmacy services in accordance with the
requirements of this solicitation.
2. Solicitation Method: This Solicitation is being conducted in accordance with all applicable
provisions of the City of South Fulton Procurement Policy, codified in Sec. 1-9001 et seq. of the
City of South Fulton Code of Ordinances. By submitting a Quote in response to this
Solicitation, the Vendor acknowledges that it is familiar with all applicable laws to this
Solicitation, including, but not limited to, the City's Code of Ordinances, which laws are
incorporated into this RFQ by reference.
3. Solicitation Authority and Incorporation by Reference: This solicitation is issued under
and governed by the City's procurement authority, including the City of South Fulton Code of
Ordinances and applicable procurement policies, which are incorporated herein by reference.
By submitting a Quote, Vendor acknowledges it has reviewed and will comply with all
applicable federal, state, and local laws, ordinances, rules, and regulations.
4. Minimum Qualifications: Each Vendor and team member shall have the minimum experience
set forth in this RFQ.
5. Certificate of Authority to Transact Business in Georgia: Each Vendor shall submit
documentation that demonstrates it is duly authorized to conduct business in the State of
Georgia with its Quote. This requirement also applies to Joint Venture (JV) Team Members,
Subconsultants, and Subcontractors.
6. Business License: The Vendor shall submit a copy of a current, valid business and/or
professional license and permits with their Quote. If the Vendor is a Georgia corporation, a
valid City or Local Business license must be submitted. If the Vendor is a Joint Venture, each
member must provide a valid business license. Non-Georgia corporations must submit a
Certificate of Authority to Transact Business in Georgia, along with a copy of their current,
valid business license from their home jurisdiction.
7. No Offer by City and Firm Offer by Vendor: This Solicitation is a Request for Quotes only
and does not constitute an offer by the City. Quotes submitted in response to this Solicitation
constitute firm offers and shall remain valid for a period of ninety (90) calendar days following
the Quote deadline.
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8. Order of Precedence: In the event of any conflict, ambiguity, or inconsistency among the
Solicitation documents or resulting Contract documents, the following order of precedence
applies, highest to lowest, unless otherwise stated:
8.1 Executed Contract, including all negotiated modifications.
8.2 Addenda issued by the City
8.3 RFQ and all Attachments, Appendices, and Exhibits
8.4 The Vendor's Quote
8.5 Interpretation, Ambiguities: If an ambiguity remains after applying this order of
precedence, the ambiguity shall be resolved in accordance with applicable Georgia
law and the City's procurement authority.
9. Contract Type and Orders:
9.1 The City will establish one or more Indefinite Delivery Indefinite Quantity IDIQ contracts
for EMS pharmaceutical products and related pharmacy services.
9.2 The Contract establishes firm unit prices only. Quantities stated in this solicitation are
estimates for evaluation purposes only and are not guaranteed.
9.3 The City may issue written purchase orders or task authorizations on an as-needed basis
during the Contract term.
9.4 No delivery or service is authorized without a valid written purchase order or task
authorization issued by the City.
9.5 Unauthorized deliveries or services are non-compensable.
10. Minimum Contract Guarantee:
10.1 To establish contractual consideration, the City guarantees a minimum purchase in
the amount of $5,000.00 during the initial contract term. This minimum amount is
the sole guaranteed expenditure under the Contract.
10.2 All purchases beyond the minimum guarantee shall be made solely at the City's
discretion through written purchase orders, task authorizations, or other written
ordering instruments issued or approved by the Procurement Department.
10.3 Nothing in this Solicitation shall be construed as a representation, warranty, or
guarantee of any specific volume of orders beyond the stated minimum guarantee.
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11. Procurement Authority Control:
11.1 All purchase orders and task authorizations issued under this IDIQ Contract must
be reviewed and approved by the City of South Fulton Procurement Department
prior to issuance.
11.2 Departments may request products or services under this Contract. However, only
the Procurement Department is authorized to issue official purchase orders,
authorize task orders, approve modifications, or approve Contract amendments.
11.3 Any directive issued by a City employee or department without Procurement
Department authorization shall be considered unauthorized and non-compensable
12. No Verbal Authorization:
12.1 The vendor shall not rely on verbal directives, emails, field requests, text messages,
or other informal communications as authorization to furnish products or perform
services under this Contract.
12.2 Only a written purchase order or written task authorization issued by the City
constitutes authorization to perform.
13. Vendor Independent Review and No Reliance: The Vendor
The Vendor acknowledges that it has had a full and fair opportunity to examine the
Solicitation and to seek clarification through the prescribed question process. In submitting
a Quote, the Vendor confirms that it is not relying upon any statement, representation, or
understanding not expressly set forth in the Solicitation or in a written Addendum issued
by the City.
14. Electronic Signature and Electronic Notices: Electronic signatures and electronic
notices have the same legal effect as wet signatures and hard copy notices, consistent with
applicable State and Federal law. The Vendor is responsible for monitoring the designated
email and platform.
Quotes must be received electronically via BidNet Direct no later than 2:00 PM
On June 11, 2026. Late Quotes shall not be accepted or considered.
Quotes must be submitted only through the City-designated electronic platform by the
deadline. Late quotes, regardless of cause, will not be considered. The Vendor bears sole
responsibility for the timely quote and for confirming successful upload.
15. Non-Mandatory Pre-Quote Conference: A Non-Mandatory Pre-Quote Conference
has been scheduled for May 21, 2026, at 10:00 AM, and shall be hosted virtually by our
staff and the responsible person(s). To attend the Pre-Quote Conference, please access
Microsoft Teams via the app or on the web by utilizing the information below:
Meeting ID: 244 694 784 626 840
Passcode: 7CV3ue96
+1 929-583-6155,,845575597# United States, New York
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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Phone Conference ID: 845 575 597#
16. Attendance at the Pre-Quote Conference is non-mandatory. During the conference, the
City will review the general requirements of the Project. Statements made at the conference
are not binding unless issued by a written Addendum.
17. Solicitation Questions/Prohibited Contacts: Any questions and communications
regarding this RFQ shall be submitted in writing by logging into
https://www.bidnetdirect.com/georgia/cityofsouthfulton on or before May 28, 2026, by
3:00 PM. Questions received after the designated period shall not be considered. Any
response made by the City shall be posted online at
https://www.bidnetdirect.com/georgia/cityofsouthfulton by Addendum. No Vendor shall
rely on any verbal response to any question submitted concerning this RFQ.
18. Addenda and Official Communications: All changes to this RFQ, including
clarifications and answers, will be issued only by written Addendum posted on the City's
designated platform. Vendors are responsible for actively monitoring the platform and any
designated email address for addenda and communications. Failure to receive or review an
Addendum will not excuse noncompliance. Electronic communications issued by the City
in accordance with this section carry the same legal effect as hard copies.
19. Vendor Independent Review and No Reliance: The Vendor acknowledges that it has
had a full and fair opportunity to examine the Solicitation and to seek clarification through
the prescribed question process. In submitting a Quote, the Vendor confirms that it is not
relying upon any statement, representation, or understanding not expressly set forth in the
Solicitation or in a written Addendum issued by the City.
20. Procurement Integrity, No Contact: From issuance of this RFQ through final award by
City Council, the Vendor and its representatives shall not initiate, maintain, or participate
in any communication regarding this Solicitation with any City elected official, employee,
evaluator, or agent other than the Procurement Department contact identified in this RFQ,
unless the City authorizes such contact in writing. Any attempt to influence the
procurement process may result in disqualification and placement on the City's ineligible
source list. The Vendor shall report any unauthorized contact to the Procurement
Department within twenty-four 24 hours.
Violations may result in disqualification and any other remedies available to the City under
applicable law.
21. Ownership of Quote: Each Quote submitted to the City shall become the property of the
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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City without compensation to a Vendor, for the City's use in its discretion. The City shall
not be liable for any Quote preparation costs incurred by the Vendor.
22. Georgia Open Records Act and Confidential Submittals: All materials submitted to
the City are subject to disclosure in accordance with the Georgia Open Records Act and
other applicable law. If the Vendor contends that any portion of its quote is exempt from
disclosure, the Vendor shall clearly identify each page claimed to be exempt and shall
provide any affidavit or supporting documentation required by law at the time of the quote.
The City shall make disclosure determinations in accordance with applicable law and does
not guarantee the confidentiality of any submitted material.
23. Confidentiality and Data Risk: Contractor must protect City information using
commercially reasonable administrative, physical, and technical safeguards, must limit
access to authorized personnel, and must not disclose City information without prior
written authorization.
24. Iran Divestment Certification: The Vendor certifies that they are not included on the Iran
Divestment List created under O.C.G.A. 50-5-85.1 and do not participate in investment
activities in Iran's energy sector.
25. Certification Regarding Boycotts of Israel: Vendors certify that they are not currently
engaged in and agree for the duration of the Contract not to engage in a boycott of Israel
as defined in O.C.G.A. 50-5-85.1.
26. Debarment and Suspension Certification: The Vendor affirms that neither it nor any of
its principals is currently debarred, suspended, proposed for debarment, or declared
ineligible for Contracts by any federal or state agency.
27. Records Retention: The Vendor must maintain all records, books, and documents
pertinent to this Agreement for at least five (5) years after completing the services and must
make them available for inspection upon reasonable request by the City or its auditors.
Address below:
PROCUREMENT DEPARTMENT, 4715 Frederick Dr. SW, Atlanta, GA 30336.
28. Cost-Plus Prohibition: The City must not accept a cost-plus-a-percentage-of-cost Quote
or Contract. Any such pricing submitted must be considered non-responsive.
29. Non-Discrimination: The Vendor agrees not to discriminate against any person based on
race, color, religion, national origin, sex, age, disability, veteran status, sexual orientation,
City of South Fulton - RFQ Number: 26-18, EMS Pharmaceutical Supplies, Drug Box Restocking, and Related Pharmacy Services
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or gender identity in performing this Agreement.
30. Subcontractors and Subconsultants: If the Vendor proposes to use any subcontractor,
subconsultant, dispensing pharmacy partner, logistics provider, or other third party in
performance of this Contract, the Vendor shall identify each such entity in its Quote and
shall provide any information requested by the City regarding qualifications, licenses,
experience, and regulatory compliance. The City reserves the right to reject any proposed
subcontractor or third party whose qualifications or compliance status are deemed
insufficient.
31. Examination of Quote Documents:
31.1.1 Each Vendor is responsible for examining with appropriate care the complete
RFQ and all Addenda, and for informing itself with respect to all conditions
which might in any way affect the cost or the performance of any Services.
Failure to do so shall be at the sole risk of the Vendor, who is deemed to have
included all costs for performance of the Services in their Quote.
31.1.2 Each Vendor shall promptly notify the City in writing should they find
discrepancies, errors, ambiguities, or omissions in the Quote documents, or
should their intent or meaning appear unclear or ambiguous, or should any
other question arise relative to the RFQ. Replies to such notices shall be made
in the form of an Addendum to the RFQ, which shall be issued simultaneously
to all potential Vendors. No oral responses are binding on the City.
31.1.3 The City may, in accordance with applicable law, issue Addenda to clarify,
revise, add, delete, or otherwise modify this RFQ at any time prior to the
Quote due date and time.
31.1.4 The City may waive any technicalities and formalities in this Solicitation.
Additionally, the City reserves the right to cancel the RFQ in its entirety.
31.1.5 The City of South Fulton may disqualify Quotes as a result of, but not
necessarily limited to, the following reasons:
31.1.5.1 Failure to follow the City of South Fulton's Quote schedule.
31.1.5.2 Failure to return applicable compliance and/or specification sheets.
31.1.5.3 Failure to return applicable Addenda.
31.1.5.4 Failure to provide information on alternates or equivalents, when
allowed.
31.1.5.5 Failure of Vendor to sign all requested documents.
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31.1.5.6 Failure to submit a Quote by the deadline.
31.1.5.7 Failure of Vendor to extend prices.
31.1.5.8 A Quote submitted by a Person on the Ineligible Source List.
31.1.5.9 Failure to hold firm pricing. Failure to meet delivery, operational, or
performance requirements.
31.1.5.10 The City may reject any Quote that exceeds available funding or
the City's budget for this project. The City will not pay amounts in
excess of the Contract price and will not authorize overruns without
a written change order executed by the City.
31.1.5.11 A Quote which is non-responsive, and/or
31.1.5.12 The City reserves the right to consider legally relevant litigation,
sanctions, default history, or other integrity-related matters to the
extent permitted by applicable law and reasonably related to the
Vendor's responsibility and ability to perform the contract.
32. Vendor Independent Review and No Reliance: The Vendor acknowledges that it has
had a full and fair opportunity to examine the Solicitation and to seek clarification through
the prescribed question process. In submitting a Quote, the Vendor confirms that it is not
relying upon any statement, representation, or understanding not expressly set forth in the
Solicitation or in a written Addendum issued by the City.
33. Award and Execution of Contract: Any recommendation of award is subject to approval
by the City official or governing body having lawful authority under applicable ordinance,
policy, and delegation of authority. No contractual relationship shall arise from this
Solicitation or from a notice of intended award alone. A binding obligation shall arise only
upon issuance of a duly authorized written contract, purchase order, or other written
instrument executed or approved by the City in accordance with applicable law.
Upon approval of the award by the City official or governing body having lawful
authority, the City shall provide the Vendor with an unsigned Contract through Adobe
Sign or another City-approved electronic signature platform. The Vendor must execute
and return the Contract, along with all required Insurance Certificates and any additional
documentation specified in this RFQ (see Appendix A, 'Required Form Submittals') or
requested by the City, within ten (10) calendar days of receipt. Failure to comply shall
result in withdrawal of the award and award of the Contract to the next lowest responsive
and responsible Vendor.
34. Illegal Immigration Reform and Enforcement Act: This RFQ is subject to the Illegal
Immigration Reform and Enforcement Act of 2011 (the "Act"), formerly known as the
Georgia Security and Immigration Compliance Act. In accordance with the Act, each
Vendor must provide proof of registration in, and continued participation with, the E-
Verify Program administered by the U.S. Department of Homeland Security. The
Contractor Affidavit shall be submitted with every Quote as required by applicable law. A
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