EMS Medical Supplies and Equipment

SCOPE OF WORK

Contractors shall provide EMS medical supplies and equipment. EMS medical supplies and equipment shall be purchased on an as-needed basis in conjunction with the County's needs.

This is an indefinite quantity contract with no guarantees that services will be required. The County does not guarantee a minimum or maximum dollar amount to be expended on any contract(s).

The scope represents the minimum standards required. All items to be purchased under this contract shall be in accordance with all government standards, to include, but not be limited to, those issued by the Occupational Safety and Health Administration (OSHA), local, state, and national codes concerning its employees, sub-contractors, all building and site occupants, staff, and public.

Due to the fluidity of the market, it is understood that vendors cannot lock in product pricing. The product manufacturer determines and establishes the product price. As such, vendors may increase pricing at any time under contract, in proportion to any manufacturer's price increase. The County will quote out requests for current pricing.

All goods shall be latex free.

Price(s) proposed must be the price(s) for new goods only. The proposer represents and warrants that the goods offered to the County under this agreement are new, not used or reconditioned.

All pricing provided shall be inclusive of all shipping and handling costs. Vendor will not charge a fuel surcharge, and all freight will be prepaid.

Price(s) proposed must be per unit of measurement stated in the pricing page.

CONTRACTOR RESPONSIBILITIES

Contractor shall:

Provide all labor, fuel, materials, equipment, supplies, and incidental costs necessary for the delivery of required items.

Provide suitable work clothes and personal protective equipment as defined by OSHA. Employees shall be neat and clean in appearance as dress code that consists of a shirt with company name.

Project a professional image and discharge duties in a courteous and efficient manner.

All products shall have a minimum remaining shelf life of twelve (12) months from delivery date.

BRAND NAME OR EQUALS/DEVIATIONS

Unless otherwise specified, the mention of a manufacturer's brand name or number on the pricing form does not imply that this good is the only one that will be considered for purchase. The reference is intended solely to designate the type or quality of good that will be acceptable.

Goods marked as "No Substitute" will not be considered for alternative/equal goods.

Equal offers will be considered. Contractor shall submit a request in writing and include descriptive literature and/or specifications. Alternate good acceptance shall be made solely by EMS and such determination shall be final and binding.

EMS may request a sample and review additional information to make such a determination.

Deviations, if accepted, will be specifically addressed in writing by formal modification. Any goods that are not in compliance with the specifications will not be accepted.

DELIVERY AND AVAILABILITY

Deliveries will be made to Lake County Fire Rescue Office of Logistics, 2345 South 14th Street, Leesburg, FL 34748, accepted between the hours of 8:00am through 3:00pm EST, Monday through Friday, excluding weekends and holidays. Contractor shall be responsible for notifying their freight company of the delivery hours and dates.

Contractor must have a minimum of thirty (30) calendar days of supplies available to order before commencement date of contract. Contractor shall be responsible for notifying their freight company of the delivery hours.

Confirmation of all orders and back-ordered items shall be provided by email to the ordering party within one (1) business day from the time the order was placed. Orders will be available for delivery, no later than two (2) business days from receipt of order. Orders that total over six (6) boxes should be deliver by freight and at no charge to County.

There shall be no minimum order required for either quantity or cost. Contractor will not charge any shipping/freight cost for any minimum orders.

If an order is placed for an item that is out of stock or there is a substitute for the item requested, this shall be communicated to the ordering party and approved prior to delivery.

Non-stock product(s) should be available for delivery, no later than ten (10) business days from receipt of order.

Any items received by the County in error due to wrong item proposed or alternative good is not of equal quality contractor will provide a Return Merchandise Authorization (RMA) label at no charge to the County.

Contractor will provide a written notice within twenty-four (24) hours of any products covered by this contract that the vendor has placed on backorder. Vendor's backorder notification will include:

The product(s) placed on backorder.

The expected timeline of the order.

The reason for the backorder.

WARRANTY

5.1 Contractor shall provide a one-year warranty against defects in materials, workmanship, or equipment.

5.2 Under no circumstances will imperfect equipment be accepted. If equipment is found to be accepted by the County, the Contractor will provide an acceptable equivalent at no charge to the County. The Contractor shall be responsible for all transportation costs incurred for defective equipment returns and replacements.

[End of Exhibit A.]