EMS Bid Packet 2026

Agency:	City of Orange Township
State:	New Jersey
Type of Government:	State & Local
Posted Date:	Feb 26, 2026
Due Date:	Mar 6, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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General Conditions

And

Instructions to Bidders

General Information

It is the purpose of these General Conditions and Instructions to establish an understanding of the

intent of the City of Orange Township to acquire the following:

EMERGENCY MEDICAL SERVICES

For the contract period:

FROM: Notice to Proceed

THROUGH: Three (3) one (1) year contracts

renewable at the options of the City.

Bidders shall be responsible for carefully examining the specifications enclosed herewith as well as

the conditions of the bid. Failure to comply with any section of this invitation/notice may be deemed just

cause for rejection of the bid as being non-responsive and not meeting specifications.

Sealed proposals will be received at the location and on the date and time stated in the Notice to

Bidders, and at that time opened and publicly read aloud. No bids will be accepted beyond the time

specified. NO BIDS SHALL BE RECEIVED BY MAIL OR FAX.

1. PREPARATION OF BID PROPOSAL

1. Bid Submission

All bids can be obtained by emailing: Derrick E. Brown <dbrown@orangenj.gov OR The City Website:

WWW.CI.ORANGE.NJ.US UNDER THE BUSINESS TAB – BIDS AND SOLICITATIONS.

All bids shall be submitted on the proposal forms furnished herein and shall be enclosed in a

sealed envelope, with the name of the bidder and the name of the project plainly and clearly

addressed on the outside as follows:

To: City of Orange Township

Law Department, 2nd Floor

29 North Day Street

Orange, New Jersey 07050

Proposal For: Emergency Medical Services

2. Bid Opening

At the time fixed, bids will be opened and read publicly. All bidders or their authorized

representatives are to be present.

Hours: 10:00 a.m.

Date: March 6, 2026

Place: City of Orange Township

City Hall, City Council Chambers, 4th Floor

Orange, New Jersey 07050

3. Bid Completion

The Bidders shall fill in all blank spaces in the bid form using ink or typewriter and sign it in ink. Erasures or

other changes in the bid must be explained or noted over the signature of the Bidder. Bids containing any

conditions, omissions, unexplained erasures or alternations, or any item not called for in the proposal, or

irregularities of any kind, may be cause for rejections by the City.

4. Addenda

Any requested clarification, interpretation, correction or amendment, as well as any additional provisions

which the Owner may decide to include in the Bidding Documents or Contract Documents, may be

issued in writing by the Chief of the Orange Fire Department prior to the opening of bids as an addendum

to the Contract.

In addition to satisfying any requirements for publication, addenda will be sent by certified mail, return

receipt requested, to each of the contractors who have submitted a bid or received a bid package or has

filed a notification request with the governing body of the contracting unit to the respective addresses

they have furnished for such purpose, or if none, to their last known address, not later than seven business

days Saturday, Sundays and holidays excepted prior to the date fixed for the opening of bids. The failure

of any Bidder to receive any addendum shall not relieve the Bidder from any obligation under the

Contract Documents or Bidding Documents which relate to his bid as submitted.

5. Time to Award Contract

Bids are to remain firm for a period of not less than sixty (60) days. Award or rejection of bids will be made

within this period.

6. Award of Bid

The City will award the bid to the entity submitting the lowest price in dollars (U.S.) for the service as

specified in these documents.

7. Withdrawal of Bids

Any bid may be withdrawn on written request received from a bidder prior to the times fixed for the bid

opening. No right to withdraw a bid shall exist after the time specified for opening of bids has arrived. The

bidder shall sign the written request.

8. Tax Exemption

Prices quoted in all bids shall include deliver (FOB destination) and exclusive of all Federal, State or

Local taxes from which the City is exempt. The City's tax identification number is 22-6002178.

9. Term of Contract

All contracts are for the period commencing from Notice to Proceed and to be determined by the City

of Orange Township if the contract will be for three (3) one (1) year periods. Renewable at the options of the

City.

10. Right to Reject Bids

The City reserves the right to reject any and all bids, to award in part or whole, to waive immaterial defects

or informalities in any bid, or to accept substitutes of equal or better quality, where it is deemed to be in the

best interest of the City to do so. In the case of a tie bid, the City reserves the right to award the bid to the

contractor it determines will best meet the needs of the City.

11. Us Manufactured Products

In accordance with N.J.S.A. 40A: 11-18, only products manufactured or farmed in the United States,

wherever available, shall be used in connection with this contract.

12. Submissions

In order to establish standard of quality, the City, in the detailed specifications, referred to certain products

by brand name. This procedure is not to be construed as eliminating from consideration other products of

equal or better quality by other manufacturers where fully suitable by design.

All substitution item(s) proposed by a bidder as "approved equal" shall be considered and evaluated by the

City, however the burden of proving to the City the equivalency of a product other than the product specified

shall be assumed by the bidder. Should the bidder elect to prove such equality and to substitute, the bidder

shall document his/her submittal which shall include but is not limited to, submitting on their letterhead, a

full and detailed written comparison, listing in detail each and every variation, referring to the paragraph and

specification to which the variation will apply; and shall also supply a sample and descriptive data. The

contractor is made aware that a general exception cannot be taken for any paragraph or item. Failure by the

Contractor to submit the above information may be grounds for rejection of the bid.

13. Proposed Guarantee

Each bid must be accompanied by a guarantee which shall be in the amount of l0% of the total bid, but not to

excess of twenty thousand dollars except as otherwise provided herein, and may be given at the option of the

bidder a certified check, bid bond or cashier check.

14. Required Signatures

The firm, corporate or individual name of the bidder must be signed in the space provided for signatures on

this proposal form. In the case of a corporation, the title of the officer signing must be stated, and the

signature of said officer must be duly attested and the corporate seal affixed. In the case of a partnership,

each partner must sign, or the bid must be accompanied by original evidence of the authority of the bidding

partner to act for the full partnership. A corporation not organized in the State of New Jersey must, as a

condition to an award of the contract, furnish proof that it has qualified, under the laws of New Jersey, to do

business in this State.

15. Technical Questions

Please address to the Fire Chief Derrick E. Brown

Mobile – (862) 347-8995

Office – (973) 346-2300 ext. 6132

II. BID REVIEW CRITERIA

1. Qualifications of a Bidder

The City reserves the right to make such investigations as it deems necessary to determine the ability

of a bidder to perform the work, and the bidder shall furnish to the City all such information and data for this

purpose as the City may request. The City reserves the right to reject any and all such bid if the evidence

submitted by or investigation of such bidder fails to satisfy the City that such bidder is properly qualified to

carry out the obligations of the contract and complete the work contemplated therein.

2. Successful Bidder

The successful bidder will be the one who submits the lowest responsible bid for the service as

described in the technical section of this document. The City reserves the right to reject any and all bids and to

award in part or whole. The bid will be awarded, provided that in the judgment of the City Council, it is

reasonable and in the interest of the City. The award will be made shortly after the opening of the bids).

III. REQUIRED FORMS

1. Bid Proposal Form

Bidders are required to complete and submit the enclosed Bid Proposal Form.

2. Disclosure Affidavit

In accordance with P.L. 1977, Chapter 33, all bidders shall submit with the bid a statement setting

forth the names and addresses of all stockholders in the corporation or partners in the partnership who own ten

percent (10%) or greater interest in the partnership, as the case may be, shall be listed. If the business entity is a

sole proprietorship, that information must be provided on the Disclosure Affidavit. This form must be notarized

by a person so authorized.

Attached is a form (Partnership Disclosure Statement) which shall be used to comply with this

agreement.

3. Non-Collusion Affidavit Form

Bidders are required to complete and submit the enclosed Non-Collusion Affidavit Form.

4. Affirmative Action Forms

Bidders are required to submit the enclosed Affirmative Action Regulations Form.

5. Hold Harmless Agreement Form

Bidders are required to submit the enclosed Hold Harmless Agreement Form.

6. Addenda Acknowledgment of Receipt Form

Bidders are required to submit the enclosed Addenda Acknowledgment of Receipt Form.

7. Bid Guarantee

Each bid must be accompanied by the guarantee which shall be in the amount of 10% of the bid, but

not in excess of $20,000.00, except as otherwise provided herein, and may be given, at the option of the

bidder by certified check, cashier’s check or bid bond made payable to the City of Orange Township.

8. Consent of Surety

A performance Bond will be required from the successful bidder on this project, and consequently,

all bidders shall submit a Consent of Surety in substantially the same form enclosed with this bid package.

All performance bonds must cover 100% of the contract price.

9. Business Registration Certificate

All bidders must submit a Business Registration Certificate issued by the State of New Jersey,

Department of the Treasury with bids.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Bid Title:	EMS Bid Packet 2026
Category:	Bids and Request for Proposals (RFPs)
Status:	Open

EMS Bid Packet 2026

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