Employer Medical Director

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	621111 - Offices of Physicians (except Mental Health Specialists)
Posted Date:	Jan 13, 2026
Due Date:	Feb 6, 2026
Solicitation No:	274-HR202505-EMD
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Solicitation Number:	274-HR202505-EMD
Project Title:	Employer Medical Director
Description:	City of Raleigh is soliciting proposals from qualified physicians or organizations capable of providing part-time, on-site physician services on a regular basis.
Opening Date:	2/6/2026 5:00 PM
Posted Date:	1/13/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-HR202505-EMD	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-02-06T17:00:00.0000000	Posted Date * 2026-01-13T12:54:58.0000000Z	Commodity Code Individual health screening and assessment services
Mandatory Conference/Site Visit — —	Special Instructions Kasia Nels Assistant Director, Human Resources Email: kasia.nels@raleighnc.gov	Solicitation Type * Select RFP IFB RFI
Owner Nikolai Merza
Description City of Raleigh is soliciting proposals from qualified physicians or organizations capable of providing part-time, on-site physician services on a regular basis.

Attachments Request for Proposal_RFP No. 274-HR202505-EMD.pdf (515.12 KB)

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Request for Proposals # No. 274-HR202505-EMD

Title: Employer Medical Director

Issue Date: January 13, 2026

Due Date: February 6, 2026 no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Human Resources

Direct all inquiries concerning this RFP to:

Kasia Nels

Assistant Director, Human Resources

Email: kasia.nels@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction .............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 3

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 5

1.8 Rights to Submitted Material.............................................................. 5

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 6

1.11 Conflicts of Interest ............................................................................ 6

1.12 Proposer Expenses ........................................................................... 7

1.13 Proposer Acceptance ........................................................................ 7

2. Proposals ................................................................................................. 7

2.1 Request for Proposals Required Document Format .......................... 8

2.2 RFP Documents .............................................................................. 10

3. Proposal Evaluation .............................................................................. 10

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 10

3.2 Interview/Demonstration (Stage 2) .................................................. 11

3.3 Final Selection ................................................................................. 11

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 12

3.5 Contract Term…………………………………………………………….12

4. Scope of Services .................................................................................. 12

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 14

Appendix III – Reference Questionnaire (Instructions) ................................. 15

Appendix III – Reference Questionnaire Form ............................................... 16

Appendix IV – Sample Contract ...................................................................... 18

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

• City of Raleigh is soliciting proposals from qualified physicians or organizations

capable of providing part-time, on-site physician services on a regular basis.

• Occupational Health Physicians are preferred, especially those with experience in

completing public safety physicals, however other qualified physicians may be

considered.

• Contract, on-site, licensed physician will work in our Employee Health Center

(EHC) on a part-time basis (3-5 days per week and 20-30 hours). Specific days

and exact hours of coverage will be mutually agreed upon during contract

development phase.

o The EHC is staffed by two nurses and is located at 310 W. Martin Street,

Raleigh NC 27601.

o The EHC operating hours are 7:30am – 4:15 pm. The physician will be

scheduled to provide on-site services within this timeframe, in accordance

with the agreed-upon schedule.

o The EHC is established and operated to provide limited health and medical

services for the employees of the City.

 The EHC provides the following services: evaluation / treatment /

triage of on-the-job injuries and illnesses, employment related

physicals, vision screening, hearing screening, drug and alcohol

testing, various blood testing, administration of vaccines, facilitation

of management directed referrals under the Employee Assistance

Program (EAP), and the facilitation of accommodation requests

under the Americans with Disability Act (ADA).

• Selected on-site physician will

o Provide medical oversight of the City's Employee Health Center, including

ordering/administrating blood work and vaccines.

o Provide evaluation and treatment of work-related injuries and illnesses.

o Conduct employment related physical exams (pre-employment, DOT

physicals, physicals for safety sensitive positions, and public safety

physicals for Police Officers, Firefighters, and Telecommunicators. Public

Safety Physicals must comply with all applicable laws and regulations,

including but not limited to those requirements set forth by National Fire

Protection Association (NFPA) Standard 1582, North Carolina Department

of Justice (NCDOJ), and Federal Motor Carrier Safety Administration

(FMCSA). Due to compliance standards, a physician with experience

conducting public safety physicals is strongly preferred.

o Serve as Medical Review Officer (MRO).

o Provide medical oversight and direction of the City's Employee Health

Center Staff whom the City employs.

o Ensure that the City operates in compliance with all applicable laws and

regulations, included but not limited to HIPAA, OSHA, NCDHHS, NCDOT,

FHWA, and NCDOJ.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Kasia Nels, Assistant Director, HR

Email Address

Kasia.nels@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The purpose of this Request for Proposal (RFP) is to procure Employer Directed Medical

Care services consistent with the terms and conditions set forth herein. The final scope of

services will be negotiated with the successful Offeror.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Pre-Proposal Meeting/Site-Visit

(if required)

Date and Time

January 13, 2026

N/A

Deadline for Written Questions

January 23, 2026 no later than 5:00PM EST

City Response to Questions

(anticipated)

January 28, 2026

Proposal Due Date and Time

February 6, 2026 no later than 5:00PM EST

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

February 25, 2026

March 2-13, 2026

April 10, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Employer Medical Director

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