Employee Insurance Benefits Brokerage Services

The Authority is seeking Responses from qualified Respondents to provide employee insurance benefits brokerage services.

The Authority was created in 1945 and is an independent special district governed by the Hillsborough County Aviation Authority Act, Chapter 2022-252, Laws of Florida (Act). This Act provides that the Authority will have exclusive jurisdiction, control, supervision and management over all publicly-owned airports in Hillsborough County.

The Authority owns and operates the Airport and three general aviation airports: Peter O. Knight Airport, Plant City Airport and Tampa Executive Airport. The Airport occupies approximately 3,400 acres and is primarily an origination-destination airport serving the greater Tampa Bay area. The Authority contracts with two separate firms for management of the general aviation airports. Peter O. Knight Airport is a 139 acre facility located six miles southeast of the Airport, five minutes from Tampa’s downtown business district, Convention Center, and many local attractions, and is strategically located on Davis Islands across from the Seaplane Basin Park on Tampa Bay and The Port of Tampa cruise ship terminals. Tampa Executive Airport, a 407 acre facility, is located 12 miles east of the Airport. Plant City Airport, a 199 acre facility, is located 22 miles east of the Airport.

The Airport is a major economic driver for the Tampa Bay region and is the gateway to the west coast of Florida. The Airport is consistently ranked among the world’s most beloved airports, serving more than 25 million annual passengers with routes to more than 100 nonstop destinations. The Airport has received top awards at the state, national, and international level, including being ranked the #1 Large Airport in North America by J.D. Power in 2022 and 2023, as well as the #1 Large Airport in USA Today’s 10Best Readers’ Choice Awards in 2024. The Airport has now completed several projects in the largest construction program in its history with a major Main Terminal renovation, 66 shops and restaurants, a 1.4-mile automated people mover extending to a multi-level rental car facility, award-winning Express Curbsides for faster passenger drop-off and pick-up, a nine-story office complex and numerous new public art installations including a world-famous 21-foot pink flamingo sculpture in the Main Terminal. In late 2024, the Airport broke ground on a new 16-gate terminal, Airside D, which is expected to be completed in 2028.

The Airport is served by more than twenty (20) commercial airlines operating from four (4) Airside Terminals: Airside Terminal A with sixteen (16) gates; Airside Terminal C with sixteen (16) gates; Airside Terminal E with thirteen (13) gates; and Airside Terminal F with thirteen (13) gates. During the Authority Fiscal Year ending September 30, 2025, the Airport served over twenty-five (25) million passengers and generated revenues totaling $483.1 million. The Authority expects to handle 24.5 million passengers in Fiscal Year 2026.

The Authority is a self-supporting organization and generates revenues from the Airports' users to fund operating expenses and debt service requirements. Capital projects are funded through the use of bonds, short-term financing, passenger facility charges, State and Federal grants and internally generated funds. Although empowered to levy ad valorem property taxes, the Authority has not collected any tax funds since the early 1970s.

Current employee insurance benefits : The Authority currently provides the following to approximately 650 employees and their eligible dependents, and more than 100 retirees who largely only participate in dental, vision, and voluntary life insurance. The Authority maintains internal benefits administration capabilities. Please see additional information in Attachment A, Authority Employee Benefit Details. All current insurance policies will expire on September 30, 2027, and the Awarded Respondent will be responsible for placing replacement coverage to begin on October 1, 2027.

1. Term Year: The insurance coverage term year is October 1 through September 30.
2. Rates: The rates paid by the Authority to a Carrier are net of commission.
3. Carriers:
   1. Medical Insurance: On August 1, 2013, the Authority moved its group medical insurance from fully-insured to self-funded. Both Point-of-Service (POS) and Preferred Provider Organization (PPO) are provided through Aetna Life Insurance Company.
   2. Dental Insurance: Dental is provided through Humana Insurance Company.
   3. Vision Insurance: Vision is provided through Humana Insurance Company.
   4. Life and AD&D Insurance: Life and AD&D are provided through Securian Life Insurance Company.
   5. Long Term Disability (LTD) Insurance: LTD insurance is provided through Standard Insurance Company.

Employee insurance-related contracts :

1. Medical Stop-Loss Insurance: The Authority maintains insurance that protects against catastrophic or unpredictable losses under its self-funded group medical plan. Medical Stop-Loss Insurance coverage is provided through Aetna Life Insurance Company.
2. Third Party Administrator: The Authority maintains a contract with Aetna Life Insurance Company as a Third Party Administrator who provides access to Aetna Life Insurance Company's medical healthcare network, processes medical insurance claims, and assists with other group medical-related issues.

Employee Benefits Programs :

1. Employee Assistance Program (EAP): The current EAP is provided through a contract with Aetna Behavioral Health, LLC, an affiliate of Aetna Life Insurance Company.
2. Wellness Program: The current Wellness Program is provided through Aetna Life Insurance Company. The Authority is in the process of further developing the Wellness Program. The current Wellness Program includes health screenings, assessments, and weight-control and smoking-cessation programs. The Awarded Respondent will be expected to assist in further developing the Wellness Program.
3. Flexible spending accounts: The Authority initiated a healthcare flexible spending account and a dependent flexible spending account. This program is currently administered on a calendar year basis (January 1 through December 31).

Current employee insurance benefits consultant : RSC Insurance Brokerage, Inc. (Gehring Group) is the current Authority consultant and is paid an Annual Fixed Fee. No commissions or other fees are allowed. The current agreement between the Authority and Gehring Group expires on October 5, 2026.

The background information provided in this Section is intended only to give prospective Respondents a brief familiarization with the Authority and the Airports. All the data provided for the Airports as part of this Solicitation is for informational purposes only and should not be construed as a guarantee of business. The information shown herein has been obtained from sources considered to be reliable. However, the Authority and its Board, officers, employees, agents, and contractors are not liable for the accuracy of the information or for its use by Respondent. Respondent must examine and inspect this Solicitation and all its appendices, attachments, and exhibits to be knowledgeable of the requirements and terms and conditions. Respondent must independently evaluate circumstances and conditions that may affect its Response and its ability to provide the required Services.

The Authority mission and vision statements, found on the Authority website at www.TampaAirport.com > Business & Careers> Business Opportunities > Supplier Resources > Working with Procurement, will serve as the platform to guide the Awarded Respondent in providing Services.