Employee Drug and Medical Testing Addendum No 1

Agency:	Santa Fe County
State:	New Mexico
Type of Government:	State & Local
NAICS Category:	541380 - Testing Laboratories 621511 - Medical Laboratories
Posted Date:	Jan 23, 2025
Due Date:	Jan 30, 2025
Solicitation No:	2025-0171-HR/APS
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Justin S. Greene

Commissioner, District 1

Lisa Cacari Stone

Commissioner, District 2

Camilla Bustamante

Commissioner, District 3

Adam Fulton Johnson

Commissioner, District 4

Hank Hughes

Commissioner, District 5

Gregory S. Shaffer

County Manager

January 22, 2025

Santa Fe County

RFP No. 2025-0171-HR/APS

Employee Drug and Medical Testing

ADDENDUM NO. 1

Dear Proponents,

This addendum is issued to reflect the following immediately. It shall be the responsibility of

interested Offerors to adhere to any changes or revisions to the RFP as identified in this Addendum

No. 1. This documentation shall become permanent and made part of the departmental files.

Attachment A: Pre-Proposal Agenda and Sign-In Sheet

Attachment B: Sample Substance Abuse Panel

Question No. 1: B. Under Scope of Services, Examinations. Please confirm the guidelines used for

Fire physical examinations will be performed on both new hire Fire applicants and those employees

being considered for reinstatement. Will Fire Dept use the NFPA 1850 guidelines?

Answer No. 1: THE NFPA standards Santa Fe County uses for physicals is NFPA 1582.

Question No. 2: C. Under Scope Of Services Medical and Physical Examinations

Please provide more detail on the neurological and Cancer Screening requirements in the list below

for items Neurological, and Cancer screenings. Lab Urinalysis – Sugar, Albin, Microscopic,

Extremities, Neurological, Respiratory Function, EKG, 12-lead, SMAC, Blood CBC, TB, Scology

(RPR or equivalent), Blood Pressure at Rest – Left and Right, A Single 1-View Chest X-Ray is

required as evidence of Tuberculosis, Audiogram, Cancer Screenings

Answer No. 2: The County is not going to include cancer screening as part of the services to be

provided. The County will negotiate those services at a later date

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

Question No. 3: Under B, H (c) Re-Certification Examinations for Maintenance of CDL, Medical

Examiner Certificate cards. How many employees require DOT re-certification annually?

Answer No. 3: 210 employees across 3 departments; however, this is dependent on age and/or

doctors’ recommendation of the recertification. For some ages, either every two years or every three

years if not recommended annually by doctor.

Question No. 4: Conduct DOT physicals for employees requiring a CDL as requested by the County.

For the item above, which depts require DOT physicals?

Answer No. 4: Public Works, Fire Department and the Sheriff Department

Question No. 5: Drug and Alcohol Testing The contractor shall. Provide on-site services for the

County to include: a) Drug and Alcohol Testing for New Employees. Alcohol Screening ii. Urine

Drug Screen. or ii, urine below please specify the panels and cut off levels required for the Non-

regulated urine collection.

Answer No 5: Please see the Attachment C.

Question No. 6: How many references below are required for this RFP? 4. Past Performance

Provide descriptions of current contracts with similar services being provided by your organization,

including: a) name of individual or company; b) address of individual or company; c) name of

contact person d) telephone number of contact person; and, e) type of services provided and service

dates.

Answer No. 6: A minimum of three (3) references are required.

Please add this Addendum No. 1 to the original proposal documents and refer to proposal documents,

hereto as such. This and all subsequent addenda will become part of any resulting contract documents

and have effects as if original issued. All other unaffected sections will have their original

interpretation and remain in full force and effect. Responders are reminded that any questions or need

for clarification must be addressed to Amanda Patterson-Sanchez, Procurement Planner Analyst at

apatterson-sanchez@santafecountynm.gov.

102 Grant Avenue · P.O. Box 276 · Santa Fe, New Mexico 87504-0276 · 505-986-6200 · FAX:

505-995-2740 www.santafecountynm.gov

Attachment A

NAME

Amanda Patterson-Sanchez

PRE-PROPOSAL CONFERENCE

RFP No. 2025-0171-HR/APS

Employee Drug and Medical Testing

January 13, 2025 at 10:00am

COMPANY

TELEPHONE

E-MAIL ADDRESS

SFC-Purchasing

(505) 992-6753 apatterson-sanchez@santafecountynm.gov

Bill Taylor

SFC-Purchasing

Melissa Martinez

SFC-Human Resources

Angel Larranaga

SFC-Human Resources

Pre-Proposal Conference

RFP No. 2025-0171-HR/APS

Employee Drug and Medical Testing

January 13, 2025

Contracting Agency: Santa Fe County

• Amanda Patterson-Sanchez Procurement Planner Analyst

• Bill Taylor

Procurement Manager

• Valerie Aghaei Park

HR & Risk Management Director

• Melissa Martinez

Labor Relations Administrator

Purchasing Division

Human Resources

Project Information

Santa Fe County is requesting proposals from professional licensed registered provide to conduct

medical, physical exams, drug and alcohol testing for new and current Santa Fe County employees.

Proposal Information

• Carefully read the Request for Proposal for requirements, terms & conditions including the sample

contract.

• Sequence of Events are listed on page 14.

• Proposal Organization - Proposal should be organized as outlined in the RFP on page 24 and 25.

• Selection of finalist(s) – the most qualified proposal received based on the evaluation factors outlined

in the RFP (pages 26-29) will be scored by a three to four-member evaluation committee.

• Preferences -

1) N.M. In-State Business/Native American Preference Certificate 80 points total of all

evaluation factors added to score.

2) N.M. Resident Veterans Preference Certificate/Native American Veterans, 100 points total

of all evaluation factors added to score. For more information on State Preference visit

www.tax.newmexico.gov

AND

3) Santa Fe County Preference, 50 points total of all evaluation factors added to score. For

information

County

Preference

visit

https://www.santafecountynm.gov/finance/purchasing-division

• Please submit all questions via email to Amanda Patterson-Sanchez at apatterson-

sanchez@santafecountynm.gov. The last day for questions will Wednesday, January 15, 2025. (Any

contact with any other County staff member or persons other than the Procurement Planner

Analyst may be grounds for disqualification.)

• Addendum will be issued on Friday, January 17, 2025. (Only questions answered by formal written

addenda will be binding. Oral and other interpretations or clarifications will be without legal

effect.)

• Proposal Submittal –

Due Date: Thursday, January 30, 2025

Time: 2:00 PM

Location: 102 Grant Avenue 1st Floor, Santa Fe, NM

Electronic submission also available via Dropbox utilizing

Dropbox

link:

https://www.dropbox.com/request/KELcnHUa1yN969i0RY1S

Attachment B

Revision Date: 07/14/2015

45765N - SUBSTANCE ABUSE PANEL 4OP2000,A500,MDMA,C15,TS

Req Name: SAP 4/2K+MDMA/6AM/T

SUBMITTED URINE SPECIMENS TESTED AT THE LISTED CUTOFFS.

DRUG CLASS

AMPHETAMINES

Amphetamine

Methamphetamine

COCAINE METABOLITES

MDA-ANALOGUES

MDA

MDMA

MDEA

OPIATES

Morphine

Codeine

6-ACETYLMORPHINE

PHENCYCLIDINE

TestSure™

INITIAL TEST

LEVEL

500 ng/mL

150 ng/mL

500 ng/mL

2000 ng/mL

10 ng/mL

25 ng/mL

CONFIRMATORY

TEST LEVEL

250 ng/mL

100 ng/mL

250 ng/mL

2000 ng/mL

10 ng/mL

25 ng/mL

CONFIRMATORY

METHOD

Page 1 of 1

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Employee Drug and Medical Testing Addendum No 1

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